Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Senior Leadership Team with administration and coordination tasks.
- Company: Join a dynamic team in Southampton, making a difference in public service.
- Benefits: Competitive pay at £14.10 per hour and opportunities for professional growth.
- Why this job: Be a key player in a supportive environment while gaining valuable experience.
- Qualifications: Experience in administration and proficiency in Microsoft Office required.
- Other info: Hybrid working available, but must be office-based in Southampton.
The predicted salary is between 28000 - 42000 £ per year.
RSR are currently recruiting for an experienced administrator/secretary to work as a Management Assistant on a full-time, long-term contract based in Southampton, Hampshire. Please be advised, whilst hybrid working is available, this role is office based, so applicants must be prepared to travel to and work from Southampton. The role will involve accessing Police systems, so applicants will need to undergo Security Vetting checks. The role is paying £14.10 per hour (PAYE).
Main purpose of the role: To provide a range of support services to the Senior Leadership Team and the Joint Operations Unit.
Key Responsibilities:
- To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences.
- To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
- To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific).
- To create and maintain a variety of computerised records and indices specific to roles and Commands.
- Monitor and manage Senior Leaders' e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
- To collate information and electronic or paper files required to respond to internal and external enquiries.
- To maintain and manage Command communications through the Intranet, bulletins and newsletters.
- Liaise with Facilities/IT regarding office equipment and/or to monitor and maintain office equipment accessed by the Senior Leadership Team.
- To be aware of Force policies on Equal Opportunities, Health and Safety and Data Protection and comply with the legislation and the standards of 'good practice'.
Essential:
- Extensive secretarial or administrative experience in an office environment.
- Substantial experience of typing/word processing and proficient in document layout.
- Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams.
Desirable:
- Familiarity with Police organisation and structure.
- Experience as a secretary to a senior management team.
- Analytical work and report writing.
If you would like to be considered for this position and have the relevant experience, then please apply now.
Locations
Secretary in Hampshire, Southampton employer: Red Snapper Recruitment Limited
Contact Detail:
Red Snapper Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary in Hampshire, Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at RSR. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching the company and its values. We want you to show how your skills as a secretary align with their needs, so think about examples from your past experience that highlight your organisational prowess.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. This will help you feel more confident and articulate when discussing your extensive secretarial experience and how it fits the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Secretary in Hampshire, Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your secretarial and administrative experience. Use keywords from the job description to show we’re looking for someone just like you!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you’re the perfect fit for the Management Assistant role and how your skills align with our needs.
Showcase Your Tech Skills: Since we need someone proficient in Microsoft Office, don’t forget to mention your experience with Outlook, Excel, Word, PowerPoint, and Teams. We want to see your tech-savvy side!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and get you on our radar quickly!
How to prepare for a job interview at Red Snapper Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your previous experience aligns with them. This will help you articulate your fit for the role clearly.
✨Showcase Your Tech Skills
Since the role requires proficiency in Microsoft Office, be prepared to discuss your experience with Outlook, Excel, Word, PowerPoint, and Teams. You might even want to mention specific projects where you used these tools effectively, as it shows you're ready to hit the ground running.
✨Prepare for Security Vetting Questions
Given that this position involves accessing Police systems, expect questions related to security vetting. Be honest and upfront about your background, and if you have any relevant experience or training in handling sensitive information, make sure to highlight that.
✨Demonstrate Your Communication Skills
As a Secretary, you'll need to liaise with various stakeholders. Prepare examples of how you've successfully managed communications in past roles. Whether it's arranging meetings or producing minutes, showing your ability to communicate effectively will be key.
