Membership Coordinator

Job Title: Membership Coordinator – Wales Office\\nDepartment: Professional Standards\\nResponsible to: Wales Office Manager\\nLocation: Cardiff Office (hybrid – 2 days in office: Wednesdays and Thursdays, 3 days remote)\\nLength of Contract: 3 months (ending 1 December 2025, with possibility of extension)\\nStart Date: Expected to be 25 September 2025\\nInterview Date: 15 September 2025\\nPay Rate: £14.98 per hour\\nHours of Work: 35 hours per week\\n\\nOverview\\n\\nWe are working with a Royal College who are looking for a temporary Administration Coordinator for their Welsh office. This role is central to ensuring the Wales office of a leading Royal College maintains strong connections with its members, delivers successful events, and communicates effectively across multiple platforms.\\n\\nYou will be the main point of contact for members in Wales, producing clear and professional communications, supporting committees, and helping deliver conferences, CPD activities, and engagement programmes. A significant part of your role will also involve writing reports, keeping website and social media content accurate and up to date, and ensuring events run smoothly from planning through to evaluation.\\n\\nKey Responsibilities\\n\\nMembership Communication\\nAct as a professional first point of contact for enquiries from members, healthcare partners, and the public.\\nDraft, edit, and circulate member communications, including newsletters, event notices, and committee updates.\\nCoordinate and distribute electronic mailings to members in Wales, ensuring accuracy and timeliness.\\nEvent Organisation – Support the organisation and delivery of conferences, CPD events, and training sessions.\\nLiaise with venues, speakers, and suppliers, managing all logistics from booking to delegate registration.\\nProvide on-the-day support for events, including IT setup, registrations, and troubleshooting.\\nEvaluate events and provide summary reports to support future planning.\\nReport Writing & Committee Support\\nPrepare agendas, minutes, and action logs for Executive Committee and Faculty/Group meetings.\\nProduce clear, well-structured reports and summaries for committees and senior staff.\\nTrack and follow up on agreed actions, maintaining accurate records and archives.\\nWebsite & Digital Support – Maintain and regularly update the Wales pages of the College’s website, ensuring information is accurate and engaging.\\nDraft and upload social media content in liaison with the Manager.\\nProvide technical support for online and hybrid meetings, including videoconferencing and presentations.\\nGeneral & Office Support – Oversee administration of Health Board job description approvals and annual prizes.\\nManage petty cash and support general office facilities.\\nProvide cover for the Wales Office Manager during absences.\\nContribute to a collaborative and supportive team environment, upholding the College’s values.\\nProven experience in administration with strong skills in communication, event organisation, and report writing.\\nConfident in managing multiple priorities and working to deadlines.\\nStrong writing skills, with the ability to produce clear and accurate reports, minutes, and member communications.\\nCompetent in Microsoft Office and experienced in maintaining websites and social media content.\\nProfessional, proactive, and adaptable, with excellent interpersonal skills.\\n\\nIf you have the skills and experience outlined above, and ideally bring experience from a membership or regulatory body, we would welcome your application.

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