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- Tasks: Support the South West Division with administration, meetings, and event coordination.
- Company: Join a respected Royal College with a focus on collaboration and support.
- Benefits: Hybrid working, competitive pay, and a dynamic work environment.
- Why this job: Be at the heart of divisional activities and make a real difference.
- Qualifications: Experience in administration, strong organisation skills, and good communication.
- Other info: Opportunity for career growth and varied tasks in a supportive team.
The predicted salary is between 12 - 17 £ per hour.
Location: Weston-Super-Mare
Working pattern: Hybrid 2 days office / 3 days home
Contract: 3 months
Hours: 35 hours per week
Pay rate: £14.75 per hour
Interviews: Taking place 3rd March with a view to starting shortly thereafter
Overview:
We are working with a highly respected Royal College that is looking for a capable and personable Division Administrator to support their South West Division on a 3-month basis. This is a really varied role where you will be at the centre of divisional activity supporting meetings, helping to coordinate projects, organising events and acting as a key point of contact for members and stakeholders. This role would suit someone who enjoys being organised, likes variety in their day, and is confident juggling priorities while keeping things running smoothly behind the scenes.
- Supporting the Division Manager and committees with day-to-day administration
- Organising meetings, preparing agendas, taking minutes and following up on actions
- Helping coordinate divisional projects and initiatives
- Processing invoices and supporting basic finance administration
- Assisting with recruitment administration and stakeholder coordination
- Maintaining records, databases and membership information
- Supporting the organisation of divisional events, workshops and online sessions
- Preparing event materials and helping ensure sessions run smoothly
- Updating webpages and assisting with communications where needed
- Acting as a friendly and professional first point of contact for queries
- Providing general administrative support to keep the division running effectively
There may be occasional travel within the region and, from time to time, overnight stays linked to events.
Your skills:
- Previous experience in an administrative or executive support role and feel comfortable working with a range of stakeholders.
- Strong organisation and attention to detail
- Confident written and verbal communication skills
- Ability to prioritise and manage a busy workload
- Collaborative and approachable working style
- Good IT skills across Microsoft Office and databases
- Experience supporting meetings, events or stakeholder activity
- Experience working within a membership body, healthcare setting or similar environment
- Experience with website updates or social media
- Exposure to supporting hybrid or virtual events
Submit your CV for immediate review.
Division Administrator employer: Red Personnel
Contact Detail:
Red Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Division Administrator
✨Tip Number 1
Get to know the company! Research their values and recent projects. This will help you tailor your conversation during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Practice your responses to common interview questions. We all know they can be tricky, so rehearse how you'd highlight your organisational skills and experience in administrative roles.
✨Tip Number 3
Network like a pro! Reach out to current or former employees on LinkedIn. They might share insights about the role or even put in a good word for you!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position.
We think you need these skills to ace Division Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Division Administrator role. Highlight your organisational skills and any relevant experience in administrative support, as this will show us you're a great fit for the job.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your background aligns with our needs. Be personable and let your enthusiasm for the position come through.
Showcase Your Communication Skills: Since this role involves a lot of communication, make sure your written application is clear and professional. Pay attention to grammar and spelling, as this reflects your attention to detail, which is crucial for the Division Administrator position.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Red Personnel
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Division Administrator role. Familiarise yourself with the key responsibilities like organising meetings and supporting projects. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Show Off Your Organisational Skills
Since this role requires strong organisation and attention to detail, prepare examples from your past experiences where you successfully managed multiple tasks or events. Be ready to discuss how you prioritised your workload and kept everything running smoothly.
✨Communicate Confidently
As a key point of contact, your communication skills are crucial. Practice articulating your thoughts clearly and confidently. You might want to prepare answers to common questions about your experience with stakeholders and how you handle queries, ensuring you come across as approachable and professional.
✨Be Ready for Hybrid Work Questions
Given the hybrid working pattern, be prepared to discuss your experience with remote work and how you stay organised while juggling tasks from home and the office. Highlight any tools or strategies you use to maintain productivity in both environments.