Facilities Administrator in Chichester, West Sussex

We have an exciting opportunity for someone looking for a varied role working within our clients reputable law firm. You will play a vital role in maintaining facilities and providing a welcoming environment to our clients. A hands-on role suited to a confident professional with first class organisational and interpersonal skills and the ability to handle a varied and demanding workload.

Main responsibilities/key tasks (not exhaustive)

Facilities duties

Ensuring the facilitys buildings, equipment and systems are well maintained.

Scheduling inspections and repairs as necessary.

Oversee contractors.

Ensuring facilities meet regulatory requirements.

Maintaining communication between management and contractors.

Office Administration duties

To assist in coordinating meeting rooms, ensuring they are maintained to a high standard.

To ensure incoming and outgoing telephone calls are answered and dealt with courteously and as quickly as possible.

To assist with post room duties, including booking couriers when needed and ensuring that all post is dealt with in a timely matter.

To maintain all records with regards to Wills, Deeds and LPAs.

To deal with all enquiries with regards to Wills, Deeds and LPAs from outside sources and staff members.

To liaise with Clients and request necessary ID and authorisation from all parties that is required for the collection thereof.

To locate and scan wills.

To log all documents for storage.

Ensure that the reception area is continuously attended covering lunches and breaks as needed.

Required qualifications, skills and experience

Diplomatic and confident in communication with a friendly and approachable manner

High attention to detail and accuracy

Ability to prioritise work and cope well in periods of high volume

Proactive and able to rise to challenges

To be methodical with strong eye for detail

Ability to work independently, as well as part of a team

Competent IT skills, ideally with a working knowledge of MS Office

Our client is offering a competitive salary to the successful candidate, commensurate with experience and ability.

This is a full-time role working 9 am to 5.15pm Monday to Friday and at their Chichester Office and due to the nature of the role, it is office based.

If you have fantastic administrative and organisational skills and are looking for a professional organisation to work with then please apply today.