At a Glance
- Tasks: Support the Director with admin tasks, diary management, and travel arrangements.
- Company: Dynamic organisation seeking a proactive Executive Assistant.
- Benefits: Competitive pay, flexible hours, and valuable experience in a fast-paced environment.
- Other info: Opportunity to develop your career in a supportive and engaging workplace.
- Why this job: Gain hands-on experience while working closely with senior leadership.
- Qualifications: Strong communication skills and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
Start Date - ASAP
2-4 month contract
Monday Thursday 9-5.30pm and Friday 9-5pm
This role works closely with the Director to provide administrative support, usually on a one-to-one basis. You'll help them to make the best use of their time by dealing with secretarial and administrative tasks.
Accountabilities
- Organise and maintain diaries, appointments and meetings, ensuring the Director is well-prepared.
- Arrange travel, visas and accommodation, and occasionally travelling with the Director to take notes or dictation at meetings or to provide general assistance during presentations.
- Meet and greet visitors at all levels of seniority.
- Deal with incoming email, often corresponding on behalf of the Director.
- Screen enquiries and requests, and handle them when appropriate.
- Liaise with customers, suppliers and other colleagues.
- Devise and maintain office systems, including procurement and expenses.
- Carry out background research and present findings.
- Produce documents, briefing papers, reports and presentations.
- Support event management, business communications and engagement activity.
- Ensure that you (and any direct reports) are meeting customers' fair and reasonable expectations and provide fair outcomes.
- Question and challenge peers and managers where processes and procedures do not meet these expectations and any activity that does not place customers' interests at the heart of how we do business.
- Complete training as mandated by the company and regulated by the FCA.
- Ensure that self and direct reports if in place achieve and demonstrate levels of competence required to fulfil job requirements.
Skills Knowledge & Experience
Essential
- Exceptional written and oral communication skills.
- Excellent Microsoft Office and IT skills, including Outlook, Word, Excel, PowerPoint, OneNote and Teams.
- The ability to work under pressure and to tight deadlines.
- Good organisational and time management skills.
- The ability to research, digest, analyse and present material clearly and concisely.
- Excellent interpersonal skills.
- The ability to work on your own initiative.
- Honesty and reliability.
- Attention to detail.
- Flexibility and adaptability to juggle a range of different tasks and meet deadlines.
- Discretion and an understanding of confidentiality issues.
Desirable
- Operational and/or contact centre frontline experience.
Executive Assistant/PA employer: Recruitment South East
Join a dynamic and supportive work environment where your contributions as an Executive Assistant will be valued and recognised. With a focus on employee growth, we offer training opportunities and a culture that encourages collaboration and innovation. Located in a vibrant area, you'll enjoy a balanced work-life schedule while being part of a team that prioritises customer satisfaction and professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant/PA
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the Director you'll be supporting. Tailor your answers to show how your skills match their needs, especially in organisation and communication.
✨Tip Number 3
Practice your pitch! Be ready to explain how you can help the Director manage their time better and handle administrative tasks efficiently. Confidence is key!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Executive Assistant/PA
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your relevant experience and skills that match the job description, especially your exceptional written communication skills and organisational abilities.
Showcase Your Tech Skills:Since the role requires excellent Microsoft Office skills, don’t forget to mention your proficiency in Outlook, Word, Excel, PowerPoint, OneNote, and Teams. We want to see how you can leverage these tools to support the Director effectively.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language to demonstrate your ability to present material concisely, just like you would in a briefing paper or report.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Recruitment South East
✨Know Your Director
Before the interview, do some research on the Director you'll be supporting. Understand their role, priorities, and any recent projects they've been involved in. This will help you tailor your answers and show that you're genuinely interested in making their life easier.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed diaries, appointments, or travel arrangements in the past. Highlight your ability to juggle multiple tasks and meet tight deadlines, as this is crucial for the role.
✨Demonstrate Communication Prowess
Since exceptional written and oral communication skills are essential, practice articulating your thoughts clearly. You might even want to prepare a brief presentation or document to showcase your proficiency with Microsoft Office tools, especially PowerPoint and Word.
✨Emphasise Discretion and Reliability
As an Executive Assistant, you'll often handle sensitive information. Be ready to discuss situations where you've maintained confidentiality and demonstrated reliability. This will reassure the interviewer that you understand the importance of discretion in this role.
