At a Glance
- Tasks: Support the Director with admin tasks, diary management, and travel arrangements.
- Company: Join a dynamic team in a fast-paced environment.
- Benefits: Gain valuable experience and develop essential skills in a professional setting.
- Other info: Flexible contract with potential for growth and learning opportunities.
- Why this job: Perfect opportunity to enhance your organisational and communication skills while working closely with leadership.
- Qualifications: Strong communication skills and proficiency in Microsoft Office are essential.
Start Date - ASAP
2-4 month contract Monday – Thursday 9-5.30pm and Friday 9-5pm
This role works closely with the Director to provide administrative support, usually on a one-to-one basis. You'll help them to make the best use of their time by dealing with secretarial and administrative tasks.
Accountabilities
- Organise and maintain diaries, appointments and meetings, ensuring the Director is well-prepared.
- Arrange travel, visas and accommodation, and occasionally travel with the Director to take notes or dictation at meetings or to provide general assistance during presentations.
- Meet and greet visitors at all levels of seniority.
- Deal with incoming email, often corresponding on behalf of the Director.
- Screen enquiries and requests, and handle them when appropriate.
- Liaise with customers, suppliers and other colleagues.
- Devise and maintain office systems, including procurement and expenses.
- Carry out background research and present findings.
- Produce documents, briefing papers, reports and presentations.
- Support event management, business communications and engagement activity.
- Ensure that you (and any direct reports) are meeting customers' fair and reasonable expectations and provide fair outcomes.
- Question and challenge peers and managers where processes and procedures do not meet these expectations and any activity that does not place customers' interests at the heart of how we do business.
- Complete training as mandated by the company and regulated by the FCA.
- Ensure that self and direct reports if in place achieve and demonstrate levels of competence required to fulfil job requirements.
Skills Knowledge & Experience
Essential
- Exceptional written and oral communication skills.
- Excellent Microsoft Office and IT skills, including Outlook, Word, Excel, PowerPoint, OneNote and Teams.
- The ability to work under pressure and to tight deadlines.
- Good organisational and time management skills.
- The ability to research, digest, analyse and present material clearly and concisely.
- Excellent interpersonal skills.
- The ability to work on your own initiative.
- Honesty and reliability.
- Attention to detail.
- Flexibility and adaptability to juggle a range of different tasks and meet deadlines.
- Discretion and an understanding of confidentiality issues.
Desirable
- Operational and/or contact centre frontline experience.
Executive Assistant/PA in Bexhill-on-Sea employer: Recruitment South East
Join a dynamic team as an Executive Assistant/PA where your contributions will be valued and recognised. Our supportive work culture fosters professional growth, offering opportunities for skill development and career advancement. Located in a vibrant area, we provide a flexible working environment that prioritises work-life balance, ensuring you can thrive both personally and professionally.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant/PA in Bexhill-on-Sea
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the Director you'll be supporting. Show us that you understand their needs and how you can help them stay organised and efficient. Tailor your responses to highlight your skills in managing diaries and handling correspondence.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and concisely. Try mock interviews with friends or family to get comfortable with articulating your thoughts and experiences.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application and showcase your skills. Plus, it shows us you're serious about joining our team!
We think you need these skills to ace Executive Assistant/PA in Bexhill-on-Sea
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight the skills and experiences that match the Executive Assistant role. We want to see how you can support our Director effectively, so don’t hold back on showcasing your organisational prowess!
Show Off Your Communication Skills:Since exceptional written and oral communication is key for this position, ensure your application reflects this. Use clear, concise language and check for any typos or errors. We love a polished application that demonstrates your attention to detail!
Highlight Your Tech Savvy:Mention your proficiency with Microsoft Office and other IT tools in your application. We’re looking for someone who can hit the ground running, so if you’ve got experience with Outlook, Word, Excel, or PowerPoint, make sure to shout about it!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details directly and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Recruitment South East
✨Know Your Director
Before the interview, do some research on the Director you'll be supporting. Understand their role, priorities, and any recent projects they've been involved in. This will help you tailor your answers and show that you're genuinely interested in making their life easier.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed diaries, appointments, or travel arrangements in the past. Highlight your ability to juggle multiple tasks and meet tight deadlines, as this is crucial for the role.
✨Demonstrate Communication Prowess
Since exceptional communication skills are essential, practice articulating your thoughts clearly and concisely. You might even want to prepare a brief presentation or report to showcase your written communication skills during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and discretion. Think of scenarios where you had to handle confidential information or manage a difficult situation. Be ready to explain how you approached these challenges and what the outcomes were.
