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For Companies At a Glance
- Tasks: Support a dynamic Managing Director in a fast-paced construction environment with executive and personal assistance.
- Company: Join a growing construction company that values precision and initiative.
- Benefits: Competitive salary, healthcare package, annual leave, and pension contributions.
- Why this job: Be an indispensable partner in a results-driven role with diverse responsibilities.
- Qualifications: 3+ years as a PA or Executive Assistant, preferably in construction.
- Other info: Opportunity for long-term growth in a supportive and high-performance environment.
The predicted salary is between 36000 - 60000 £ per year.
Executive Personal Assistant to Managing Director
Location: Near Westfield, East Sussex
Hours: Monday - Friday, 8:30am - 5:00pm (Flexibility required — occasional out-of-hours support may be needed)
The Opportunity
We are seeking an exceptional Executive Personal Assistant to support a highly driven and detail-oriented Managing Director within a fast-paced construction environment. This is not a traditional PA role. It is a trusted right-hand position for someone who thrives on precision, anticipates needs before they are voiced, and enjoys operating at pace. The Managing Director is decisive, focused, and operates in a very clear, results-driven manner — he values efficiency, accuracy, and getting things right the first time. The successful candidate will be someone who can bring structure to a busy schedule, clarity to competing priorities, and calm to complexity.
The Role
This is a dual business and personal support role, combining executive assistance, office management, and construction administration oversight. You will be responsible for ensuring the smooth running of the Managing Director's professional and personal commitments, while supporting the wider office and site teams to maintain productivity, compliance, and morale. No two days will be the same.
Key Responsibilities
- Complex diary management with proactive forward planning
- Anticipating requirements and preparing briefing notes and reminders
- Managing travel arrangements, hotel bookings, events and logistics (including occasional out-of-hours support)
- Comprehensive inbox management and correspondence handling
- Preparing weekly movement schedules and planning documentation
- Managing confidential personal information (financial records, property documentation, tenancy agreements, mortgage details, identification records, etc.)
- Overseeing household administration, school arrangements, and property paperwork
- Providing journey plans and detailed itineraries
- Ordering, returns, expense tracking and financial administration
- Acting as a gatekeeper while maintaining professional relationships
Business & Office Management
- Supporting all office staff to maximise productivity and morale
- Acting as a central coordination point across multiple construction sites
- Preparing and issuing Health & Safety documentation (RAMS, CPPs, FSP&RA)
- Managing Teams platforms and ensuring project documentation is uploaded and trackers maintained
- Assisting with CHAS/SMAS accreditation renewals
- Coordinating weekly reports including:
- Saturday rota
- Labour pairings
- Stock lists
- H&S reports and meeting minutes
The Person
We are looking for someone who:
- Has a minimum of 3 years' experience in a PA or Executive Assistant role
- Has experience within construction or a related environment
- Is highly organised with exceptional attention to detail
- Naturally thinks three steps ahead and plans for different outcomes
- Is resilient and thrives in a demanding, high-performance environment
- Is confident handling highly sensitive and confidential information
- Is decisive, structured and comfortable working with clear expectations
- Communicates confidently across all levels
- Is proactive, solutions-focused and quick to learn
- Understands that excellence is expected — and enjoys delivering it
This role would suit someone who takes pride in being indispensable.
Working Environment
The Managing Director operates in a fast-paced, direct and results-oriented manner. He values loyalty, precision, and initiative. This role requires someone who can confidently manage expectations, maintain structure, and bring organisation to a dynamic schedule. For the right person, this is an opportunity to become a long-term, trusted partner in a growing and successful business.
Package
- Competitive salary (dependent on experience)
- Comprehensive healthcare package (after qualifying period)
- 20 days annual leave plus bank holidays, increasing with length of service (capped)
- Pension contribution (5% employee / 3% employer)
- Onsite parking
- Full-time, office-based role in Battle, East Sussex
Executive Assistant (Construction Sector) in Battle employer: Recruitment South East
Contact Detail:
Recruitment South East Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Construction Sector) in Battle
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for the interview by researching the company and the Managing Director's style. Show that you understand the fast-paced environment and can bring structure to their busy schedule. Tailor your examples to highlight your experience in managing complex diaries and handling sensitive information.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various teams and clients, being able to communicate clearly and confidently is key. Consider mock interviews with friends or family to refine your approach.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant (Construction Sector) in Battle
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, travel arrangements, and handling confidential information. We want to see how your skills align with what the Managing Director needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Mention specific examples of how you've thrived in similar roles and how you can bring structure and clarity to the Managing Director's busy schedule.
Showcase Your Organisational Skills: In your application, emphasise your organisational prowess. Talk about how you've managed competing priorities and maintained productivity in previous roles. We love candidates who can think three steps ahead and keep things running smoothly!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Recruitment South East
✨Know Your MD's Style
Before the interview, research the Managing Director's working style and preferences. Understand how they operate in a fast-paced environment and be ready to discuss how you can align with their decisiveness and results-driven approach.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your exceptional organisational abilities. Be ready to discuss how you've managed complex diaries, prioritised tasks, and maintained clarity in busy schedules in previous roles.
✨Anticipate Questions on Confidentiality
Given the sensitive nature of the role, expect questions about handling confidential information. Prepare to share specific instances where you've successfully managed sensitive data while maintaining professionalism and trust.
✨Demonstrate Proactivity
Highlight your proactive nature by discussing situations where you anticipated needs before they were voiced. Share examples of how you’ve taken initiative to improve processes or solve problems in a demanding environment.