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- Tasks: Be the friendly face of our R&D team, managing daily operations and visitor interactions.
- Company: Join a dynamic company focused on innovation and research in a supportive environment.
- Benefits: Enjoy free parking, complimentary products, and a flexible work schedule.
- Why this job: Perfect for those who thrive in a collaborative culture and want to make an impact.
- Qualifications: Strong organisational skills, good IT knowledge, and excellent communication are essential.
- Other info: This is a long-term temporary role with no end date currently in sight.
The predicted salary is between 24000 - 36000 £ per year.
This position is ideal for a good all rounder and is presented on a long term temporary basis, with no end date currently in sight. We are searching for someone personable and reliable who is able to act as the first point of contact within the R & D Department, opening up the gates and office each day at 7.30am, Monday to Friday and complete range of duties which will include a combination of:
- General Responsibilities:
- Open gates and building at 07:30, ensuring security and cleanliness.
- Maintain the office desk plan and ensure workspaces are tidy.
- Serve as the point of contact for visitors and hot desking, providing necessary information and guidance.
- Greet visitors, manage their check-in, and contact hosts. Inform them about daily activities and show them around.
- Arrange equipment and training for new starters, including desk setup, stationery, and PPE.
- Book taxis as required and manage office keys.
- Arrange food deliveries on Monday mornings and manage kitchen supplies.
- Collect laundry, manage lab coats, and handle coffee pod recycling.
- Order office materials, process purchase orders within SAP, and maintain PO lists.
- Arrange catering for meetings and events, keeping records for accounts.
- Order stationery and manage photo copier servicing.
- Check attendance sheets against the fire board and keep it updated.
- Maintain first aid box and equipment logs and report any health and safety risks.
- Schedule scales calibration.
- Manage CCTV access.
- Facilitate monthly water testing and pest control management.
- Act as the point of contact for contractors and manage waste collection.
- Report faults and repairs to the facilities team and manage equipment returns when staff leave.
- Receive and manage parcels, notifying receivers and directing deliveries.
- Arrange parcel collections, complete necessary documentation, and track deliveries.
- Communicate about delivery issues, especially around bank holidays, and ensure secure packaging.
- Gather data and maintain product specifications for packaging technologists.
- Interface with third-party manufacturers and suppliers to obtain specification approvals.
- Maintain specifications within the shared drive and complete director expenses.
- Maintain meeting rooms, ensuring they are tidy and well-equipped.
- Communicate important information within the office and assist others with equipment and software training.
Qualifications:
- Strong organizational and multitasking skills.
- Good IT skills (MS Office) and with any experience of SAP an advantage.
- Excellent communication and interpersonal skills.
- Attention to detail and ability to handle confidential information.
- Ability to work independently and as part of a team.
Working Hours:
- Monday to Thursday, 07:30-16:00
- Friday 07:30 – 15:00
Free parking. Free products at the discretion of the client. If you have the skills, knowledge and experience we are seeking and potentially available to start asap, then we very much welcome your application.
Administrator - R & D Team employer: Recruitment Solutions (Folkestone) Ltd
Contact Detail:
Recruitment Solutions (Folkestone) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator - R & D Team
✨Tip Number 1
Familiarise yourself with the R & D department's structure and key personnel. Knowing who does what can help you navigate your role more effectively and make a great first impression when you start.
✨Tip Number 2
Brush up on your organisational skills by creating a mock schedule for the tasks mentioned in the job description. This will not only prepare you for the role but also demonstrate your proactive approach during any interviews.
✨Tip Number 3
Practice your communication skills, especially in a visitor-facing context. Role-play greeting visitors and managing check-ins to ensure you feel confident and personable when interacting with guests.
✨Tip Number 4
Get familiar with basic SAP functionalities if you haven't already. Understanding how to process purchase orders and manage office supplies will give you an edge and show your commitment to the role.
We think you need these skills to ace Administrator - R & D Team
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational and multitasking skills, as well as your experience with MS Office and SAP. Use specific examples from previous roles that demonstrate your ability to manage multiple responsibilities effectively.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and explain why you are a good fit for the R & D team. Mention your interpersonal skills and how you can contribute to maintaining a welcoming office environment.
Highlight Relevant Experience: If you have experience in administrative roles or managing office supplies and equipment, be sure to include this in your application. Detail any relevant tasks you've performed that align with the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for this position.
How to prepare for a job interview at Recruitment Solutions (Folkestone) Ltd
✨Show Your Organisational Skills
As an Administrator for the R & D Team, you'll need to demonstrate strong organisational abilities. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in previous roles.
✨Highlight Your Communication Skills
This role requires excellent communication and interpersonal skills. During the interview, share instances where you effectively communicated with colleagues or clients, especially in situations that required clarity and professionalism.
✨Familiarise Yourself with SAP
While experience with SAP is an advantage, it's important to show your willingness to learn. If you have any experience with similar systems, mention it, and express your eagerness to get up to speed with SAP quickly.
✨Demonstrate Attention to Detail
Attention to detail is crucial for this position. Prepare to discuss how you've ensured accuracy in your work, whether it's through maintaining records, managing supplies, or handling confidential information.
