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- Tasks: Support community engagement through office administration and event coordination.
- Company: Join a dynamic team focused on making a difference in the local community.
- Benefits: Flexible part-time hours, competitive salary, and a chance to develop your skills.
- Why this job: Be part of exciting community events and make a real impact.
- Qualifications: GCSEs in English and Maths, good IT skills, and strong communication abilities.
- Other info: Perfect for those looking to gain experience in a varied role.
The predicted salary is between 10 - 13 £ per hour.
12 hours per week | Monday–Wednesday, 9:30am–1:30pm
Salary: Depending on Experience
We are looking for an organised, proactive and personable Administration Assistant to support key figures and community engagement. This is an exciting opportunity for someone who enjoys working in a varied role that combines office administration with involvement in community and civic events.
About the Role
You will play a key role in supporting key colleagues and helping ensure the smooth running of communications and events. The role involves diary management, event coordination, public enquiries and supporting media presence.
Key Responsibilities
- Manage a diary, engagements and appointments.
- Help plan and attend engagements and charity events, supporting and ensuring events run smoothly.
- Liaise with venues, partners and community organisations to coordinate activities.
- Assist with fundraising activities, including organising raffle prizes and managing ticket sales.
- Provide post-event summaries including attendance and funds raised.
- Prepare for and attend bi-weekly briefing meetings.
- Maintain a resident communications log, liaising with external partners such as local authorities, wardens and contractors to help resolve enquiries and complaints.
- Handle incoming correspondence and bring relevant matters to the attention of officers.
- Assist with the production of communications and publications.
- Respond to enquiries from residents via phone, email and in person.
- Provide general office support including filing, post and administrative tasks.
About You
We are looking for someone who is organised, reliable and able to manage multiple tasks effectively. You will ideally have:
- GCSEs (or equivalent) including English and Maths.
- Good IT skills including Microsoft Outlook, Word and Excel.
- Excellent written and verbal communication skills.
- Strong organisational and diary management abilities.
- The ability to prioritise work and meet deadlines.
- Confidence dealing with the public, councillors and partner organisations.
- A calm, patient and professional approach.
Experience organising events or working within a local authority environment would be advantageous but is not essential.
How to Apply
If you are interested in supporting your local community and working in a varied administration role, we would love to hear from you. Please submit your CV and a short covering letter outlining your suitability for the role.
Administration Assistant - Part Time in Folkestone employer: Recruitment Solutions (Folkestone) Limited
Contact Detail:
Recruitment Solutions (Folkestone) Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant - Part Time in Folkestone
✨Tip Number 1
Get to know the company! Research their values and recent projects. When you show up for an interview, drop in some knowledge about their community events or initiatives. It’ll show you’re genuinely interested and not just another candidate.
✨Tip Number 2
Practice your communication skills! Since this role involves liaising with various stakeholders, being able to articulate your thoughts clearly is key. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Be proactive during the interview! Ask questions about the team dynamics and how they handle community engagement. This not only shows your enthusiasm but also helps you gauge if it’s the right fit for you.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email. Mention something specific from your conversation to remind them of your chat. It’s a nice touch that keeps you on their radar!
We think you need these skills to ace Administration Assistant - Part Time in Folkestone
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights the skills and experiences that match the job description. We want to see how your background fits with the role of Administration Assistant, so don’t be shy about showcasing your organisational skills and any relevant experience!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Be personable and let us know what excites you about working with the community and supporting events.
Show Off Your Communication Skills: Since this role involves liaising with various stakeholders, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and professional – we love a well-structured application!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Recruitment Solutions (Folkestone) Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like diary management and event coordination. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since the role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or events. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly.
✨Practice Your Communication Skills
As you'll be dealing with the public and various stakeholders, practice articulating your thoughts clearly. Consider doing mock interviews with a friend or family member to refine your verbal communication and ensure you come across as personable and professional.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, community engagement initiatives, or upcoming events. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.