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- Tasks: Coordinate service and maintenance tasks in a fast-paced environment.
- Company: Join ONYX, a dynamic team that values collaboration and individual strengths.
- Benefits: Enjoy 24 days holiday, a pension scheme, and opportunities for career progression.
- Why this job: Be a key player in a supportive team and make a real impact.
- Qualifications: 2-3 years of administration experience and strong organisational skills required.
- Other info: Embrace a vibrant workplace culture with social events and growth opportunities.
The predicted salary is between 27000 - 32000 ÂŁ per year.
Read on to find out what you will need to succeed in this position, including skills, qualifications, and experience.
Location: Ipswich, UK (office based)
Salary: ÂŁ27,000 - ÂŁ32,000 per annum
Hours: Full-Time Mon – Friday 07:30 – 17:00
Employment: Permanent, full-time
Years of relevant experience: 2 - 3 years of strong administration / Service Coordination experience.
Role Overview
As a Service and Maintenance Coordinator, you will be an essential part of our team, handling all service queries in a fast-paced, high-energy environment. We’re looking for someone who is resourceful, self-motivated, and proactive—a real problem-solver who will actively contribute to the success of the company. A “can-do” attitude and a “whatever it takes” mindset are crucial, as you will be entrusted with key objectives and tasks that are integral to our service and maintenance efforts.
The role will include (but not limited to):
- General administration tasks
- Developing interims and invoicing clients
- Preparing and sending out completed documentation to customers
- Registering boilers/appliances to Gas Safe/ OFTEC/ Manufacturers
- Entering quotations into our management system
- Schedule and organise meetings, webinars and events for the contracting team
- Putting together O & M manuals
- Assisting project managers with Health & Safety responsibilities
- Liaising with internal teams and external clients
- Assigning daily jobs to site engineers
- Keeping records updated and creating reports
Required qualifications / Expectations / Experience:
- Office / Administration experience desired
- Strong organisational and time management skills
- Confident in MS Office (Word, PowerPoint, Excel, Teams)
- Ability to communicate information clearly and concisely
- Previous experience in the construction industry is desirable
- Good communication and interpersonal skills, with the ability to effectively collaborate with projects, office teams and various stakeholders
- Ability to handle stressful situations and remain calm
- Good team player, dedicated individual looking for career progression
- High attention to detail and accuracy
- Learn to identify opportunities to improve efficiency and document processes
- Ability to collaborate with engineers, subcontractors, and suppliers
- Able to work effectively under pressure while managing multiple priorities and meet set timeframes
- Commercially astute with a clear focus on delivering business value
Personal attributes:
- High attention to detail and accuracy
- Very good interpersonal skills
- Ability to collaborate with engineers, subcontractors, and suppliers
- Resilient and adaptable, able to perform under pressure and manage competing priorities
- Commercially astute with a clear focus on delivering business value
Rewards and Opportunities:
- Holidays 24 days + bank holidays + Your birthday off
- Company pension scheme – invest in your future
- Opportunities to progress your career
- Collaborative team atmosphere
- Company social events
ONYX celebrates individual strengths and team members are encouraged to bring their whole selves to work. We encourage candidates from all backgrounds to apply.
We reserve the right to close applications early should a suitable pool of candidates be identified.
Service and Maintenance coordinator in Ipswich employer: Recruitment Services UK
Contact Detail:
Recruitment Services UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Service and Maintenance coordinator in Ipswich
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. Practise common interview questions and think of examples that showcase your problem-solving abilities.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’re always on the lookout for talented individuals like you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Service and Maintenance coordinator in Ipswich
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Service and Maintenance Coordinator role. Highlight your relevant experience in administration and service coordination, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your proactive attitude and problem-solving skills, and how they align with our company values.
Show Off Your Skills: We want to see your confidence in MS Office and your ability to communicate clearly. Include examples of how you've used these skills in previous roles, especially in high-pressure situations.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Recruitment Services UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Service and Maintenance Coordinator. Familiarise yourself with the tasks mentioned in the job description, like handling service queries and liaising with clients. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experience where you've successfully managed multiple priorities or improved efficiency. Be ready to discuss how you handle stressful situations while keeping everything on track—this will highlight your suitability for the fast-paced environment.
✨Brush Up on Your Tech Skills
As the job mentions a need for proficiency in MS Office, make sure you're comfortable using Word, Excel, and PowerPoint. You might be asked to demonstrate your skills or discuss how you've used these tools in previous roles, so have some examples ready to share.
✨Emphasise Your Team Player Attitude
The company values collaboration, so be prepared to talk about your experiences working in teams. Share specific instances where you've effectively communicated with colleagues or external clients, and how you contributed to achieving team goals. This will show that you align with their culture and are ready to fit into their collaborative atmosphere.
