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- Tasks: Support property development projects and manage administrative tasks in a dynamic environment.
- Company: Join Crystalight Ltd, a fast-paced property investment and development business.
- Benefits: Competitive salary, hands-on experience, and a collaborative team atmosphere.
- Why this job: Be part of exciting property projects and make a real impact in a small team.
- Qualifications: Organised, calm under pressure, and proficient in Outlook, SharePoint, and Excel.
- Other info: Work from a unique home office setting with excellent growth opportunities.
The predicted salary is between 24000 - 28000 £ per year.
Crystalight Ltd is a fast-moving property investment and residential development business supporting multiple planning and development projects. The role works closely with the Executive Assistant and Director and assists in coordinating administration across residential planning applications, property development and property construction and a variety of related property matters. This is not a traditional corporate office role. The position is based in a small working office within the director’s home in Cheltenham and requires someone who is organised, practical, calm under pressure and able to work independently.
The Role
This role combines executive administration support with property development coordination. You will help keep projects, communications and documentation organised while supporting the Executive Assistant and Director in managing multiple property, planning and administrative matters.
Key Responsibilities
- Supporting the Executive Assistant and Director with day-to-day administration and organisation
- Managing emails, drafting correspondence and responding professionally where appropriate
- Coordinating documentation for residential planning and development projects
- Organising and maintaining structured digital filing systems for property records and development projects
- Preparing and updating Excel spreadsheets used for project tracking and administration
- Coordinating information between consultants, planners, contractors and development projects
- Tracking tasks, deadlines and follow-ups across multiple property developments
- Preparing documents, reports and project information when required
- Assisting with diary coordination, appointments and meeting arrangements for the Director
- Assisting with travel arrangements, bookings and general administrative coordination
- Supporting occasional personal administrative tasks for the Director where required
- Helping ensure property and project information is organised, accessible and up to date
- Assisting the Executive Assistant with ensuring the office runs smoothly day-to-day
Working Environment
We operate from a small office based in the director’s home in Cheltenham. The team is small and collaborative, and everyone takes responsibility for keeping the workspace organised and professional. This includes basic office organisation such as keeping the workspace tidy, clearing kitchen items used during the day and assisting with simple office housekeeping such as bins and recycling. This role suits someone who is practical, organised and comfortable working in a small team environment.
About You
You are likely someone who is calm and organised under pressure, enjoys keeping information structured and organised and is comfortable working at pace. You are confident using Outlook, SharePoint and Excel, able to prioritise tasks independently and comfortable receiving direct instructions from senior staff. You are practical, reliable and able to take ownership of tasks to ensure they are completed properly. Experience in residential property administration, estate agency, construction, planning consultancy or property professional services administration would be beneficial.
Salary £30,000 – £35,000 depending on experience.
Recruitment Process
Shortlisted candidates will complete a short practical skills exercise during the interview process using Outlook, SharePoint and Excel to demonstrate their organisational and administrative capability.
How to Apply
Please send your CV along with a short covering note explaining how you organise large volumes of emails, documents and information in your current or previous role and why you believe you would suit a fast-paced property development environment.
Residential Property & Development Administration Coordinator in Cheltenham employer: Recruitment Services UK
Contact Detail:
Recruitment Services UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Residential Property & Development Administration Coordinator in Cheltenham
✨Tip Number 1
Get to know the company before your interview! Research Crystalight Ltd, their projects, and their values. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 2
Practice makes perfect! Prepare for the practical skills exercise by brushing up on Outlook, SharePoint, and Excel. Familiarise yourself with how to organise emails and documents efficiently, as this will be key in the role.
✨Tip Number 3
Show off your organisational skills! During the interview, share specific examples of how you've managed multiple tasks or projects in the past. Highlight your ability to stay calm under pressure and keep everything structured.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're proactive and keen to join our small, collaborative team.
We think you need these skills to ace Residential Property & Development Administration Coordinator in Cheltenham
Some tips for your application 🫡
Be Yourself: When writing your CV and covering note, let your personality shine through! We want to see the real you, so don’t be afraid to show us how you approach organisation and administration in your own unique way.
Tailor Your Application: Make sure to customise your CV and covering note to highlight your relevant experience in property administration or similar fields. We’re looking for specific examples that demonstrate your skills in managing emails, documents, and projects.
Show Your Organisational Skills: In your covering note, explain how you keep everything organised. We want to know about your methods for handling large volumes of information and how you ensure nothing slips through the cracks in a fast-paced environment.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your CV and covering note, and it helps us keep everything organised on our end too.
How to prepare for a job interview at Recruitment Services UK
✨Know Your Stuff
Before the interview, make sure you understand the ins and outs of residential property administration. Familiarise yourself with common terminology and processes in property development and planning. This will help you speak confidently about your experience and how it relates to the role.
✨Show Off Your Organisation Skills
Since this role requires a lot of organisation, be prepared to discuss specific examples of how you've managed large volumes of emails and documents in the past. Think about tools you've used, like Excel or SharePoint, and be ready to explain how you keep everything structured and accessible.
✨Demonstrate Calmness Under Pressure
The job description mentions the need to stay calm under pressure. Prepare to share a story where you successfully handled a challenging situation or tight deadline. Highlight how you prioritised tasks and maintained focus, as this will show you're a good fit for the fast-paced environment.
✨Be Ready for Practical Exercises
Expect a practical skills exercise during the interview. Brush up on your Outlook, SharePoint, and Excel skills beforehand. Practising how to organise information and track projects will not only boost your confidence but also demonstrate your capability to handle the administrative tasks required in the role.