Project & Admin Support Assistant in Sussex

An excellent opportunity for an experienced Project & Admin Support Assistant to join a well-established company!

Job Type: Full-Time, Permanent.

Salary: Competitive Salary, Depending on Experience.

Location: Crawley – Office-based with occasional project site visits.

About The Company:

Founded in 2000, they are a specialist Vegetation Management and Fencing contractor. Based within the Southeast of England, they provide a comprehensive range of services to the railway and civil sectors throughout the UK.

About The Role:

To provide practical, administrative and logistical support to the Contracts Manager, enabling the effective management of projects, site activities and compliance requirements. The role supports safety-critical operations through coordination, documentation control and site-based assistance, but does not hold direct managerial or safety-critical decision-making responsibility.

Key Responsibilities:

• Provide day-to-day support to the Contracts Manager across allocated projects.
• Assist with the coordination of project activities, priorities and resources.
• Support inspections, site surveys and audits by preparing documentation and records.
• Attend project sites to support operational delivery, with flexibility to increase site attendance during peak periods or where business needs require.
• Deliver materials, equipment and documentation to site in a timely manner.
• Operate company vehicles (vans/trucks and telehandler where trained and authorised).
• Act as a communication link between site teams and the office.

Health, Safety, Quality & Environment (HSQE) Support:

• Support adherence to HSQE documentation and site requirements.
• Assist with the collation of HSQE data, KPI information and performance statistics.
• Maintain accurate records of site documentation, inductions and returns.
• Support the preparation and control of contract and project-specific documentation (e.g. WPPs, TBS, Safe Work Packs).
• Assist with ensuring documentation is issued, tracked and returned as required.
• Record client feedback and escalate appropriately.

Administrative & Reporting Support:

• Provide comprehensive administrative support to the Contracts Manager.
• Collect and collate working hours data and resource information.
• Maintain accurate project files, records and document control systems.
• Prepare correspondence, reports, spreadsheets and presentations as required.
• Support tender preparation through document collation and administrative input.
• Manage incoming and outgoing correspondence, emails and telephone calls.
• Maintain filing and archiving systems (digital and paper-based).

General:

• Ensure compliance with company policies, procedures and site rules.
• Communicate professionally with clients, suppliers and internal stakeholders.
• Support emergency response processes by assisting with coordination and record keeping when required.
• Undertake any other reasonable duties commensurate with the role.

Candidate Requirements:

Essential requirements:

• Previous experience in an administrative or project support role.
• Full UK driving licence and confidence driving vans/trucks.
• Willingness to attend site occasionally.
• Strong organisational skills and attention to detail.
• Good working knowledge of Microsoft Office.

Desirable:

• Experience in construction, rail, utilities or a similar sector.
• Familiarity with HSQE documentation and site-based working.
• Telehandler qualification or willingness to undertake training.

Company Benefits:

• A varied and supportive role within a collaborative team.
• Exposure to project and site operations.
• Training and development opportunities.
• Competitive salary, dependent on experience.

If you feel that you have the relative skills/attributes to fulfil this role then please apply now for immediate consideration. The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.