Administrative & Procurement Assistant in Gateshead

An excellent opportunity for an Administrative & Procurement Assistant to join a well-established company based in Birtley, Gateshead Job Type: Full-Time, Permanent Location: Gateshead, DH3 Salary: £28,000 per annum, depending on experience Reports to: Finance Manager About the Role: The administrative and procurement assistant role is to provide effective administrative and procurement support to the business, ensuring that purchasing activities, project-related orders, supplier requirements, documentation and general office administration are managed accurately, efficiently and in accordance with company procedures. Main Duties: Administrative responsibilities * Answer incoming telephone calls professionally and direct enquiries to the appropriate person or department. * Scan, organise and archive delivery notes in accordance with company procedures. * Regularly monitor outstanding certificates and follow up with relevant parties to ensure required documentation is received and maintained. * Complete meter reading submissions accurately and within required deadlines. * Manage stationery requirements and place orders to ensure adequate office supplies are maintained. * Provide general administrative support to the wider team and assist with other office requirements as necessary. Procurement Responsibilities * Raise and process purchase orders for ongoing projects, ensuring orders accurately reflect project requirements and are raised within required timescales. * Liaise with project teams to obtain the necessary information and approvals required to support purchasing activities. * Process proforma invoices and online orders in accordance with company purchasing procedures. * Regularly review outstanding purchase orders and proactively follow up with suppliers regarding overdue orders, supporting the timely delivery of goods and services to projects. * Respond to and resolve purchase order queries, liaising with suppliers and internal departments as required. * Manage PPE ordering, ensuring requirements are identified and orders are placed in a timely manner. * Maintain appropriate purchasing records and ensure relevant documentation is complete and accurately recorded. * Develop and maintain effective working relationships with suppliers and internal stakeholders to support the smooth running of procurement activities. * Provide general procurement support to project teams and the wider business as required. Candidate Requirements: * Strong administrative, organisational and procurement skills. * Good attention to detail and accuracy. * Confident communication skills, both verbal and written. * Professional telephone manner. * Previous experience in a procurement, purchasing, procurement administration or similar role. * Ability to communicate effectively with suppliers, project teams and internal colleagues. * Proactive approach to chasing outstanding orders, deliveries and documentation. * Ability to prioritise and manage multiple project and administrative tasks. * Good computer literacy and ability to learn relevant purchasing and business systems. * Reliable, methodical and organised approach to work. * Ability to work independently and as part of a team. * Ability to follow company processes and procedures consistently. * Ability to work to deadlines and respond effectively to changing project requirements. * Eligible to work permanently in the UK. * Full driving licence If you feel that you have the relative skills/attributes to fulfil this role then please apply now! The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need