Excellent opportunity for an experienced Project Coordinator to join a well-established company Location: Witchford, Ely CB6 Hours: Monday to Friday 08:00 – 17:00 Job Type: Full Time / Permanent (office based) Salary: Competitive Salary - Negotiable depending on experience Company Benefits: Company pension scheme through NEST, Employee Assistance Programme (EAP), Private healthcare after six months’ service About The Company They are an established commercial and domestic building contractor based in Witchford, Cambridgeshire. They work on a varied range of construction projects throughout Cambridgeshire and the surrounding area. The company is now looking for a highly organised and motivated Project Coordinator to join their busy Projects team. You will play an important part in the coordination and administration of their construction projects, working closely with their Project Managers, Site Managers, Estimating team, subcontractors, suppliers, clients and professional consultants. From the handover of a new project through to completion, you will help keep projects organised, information flowing and actions moving forward. The company are open to applications from experienced administrators and project coordinators, but they would also be very interested to hear from graduates and early-career candidates who have the organisation, communication skills and confidence to develop into the role. A degree is not essential. About The role Working alongside the Project Managers, you will take responsibility for the day-to-day administration and coordination of a number of live construction projects. Setting up and maintaining projects within Procore, our construction project-management system. Coordinating project information, drawings, specifications, correspondence and controlled documentation. Monitoring project actions, outstanding information and deadlines and following them through to completion. Supporting project programmes and forward planning, including subcontractor bookings, material deliveries, hire equipment, inspections and permits. Preparing and administering approved supplier, hire and subcontractor purchase orders. Coordinating subcontractor documentation including insurance, RAMS and Health & Safety requirements. Liaising with clients, architects, consultants, suppliers, subcontractors and our site teams. Coordinating Building Control appointments, documentation and project records. Monitoring project inspections, forms, site records and other information within Procore and following up missing or overdue information. Raising and monitoring project Tasks, RFIs and Instructions. Maintaining variation and change-control records. Preparing weekly project information and attending regular project review meetings. Coordinating O&M information, certificates, warranties and handover documentation as projects approach completion. Keeping accurate and comprehensive project records throughout the full project lifecycle. You will not be expected to make independent technical or contractual decisions. You will work closely with an experienced Project Manager, escalating matters requiring technical, commercial or management decisions. About you This role would suit someone who enjoys being busy, likes keeping things organised and gets satisfaction from making sure nothing gets missed. You will need to be exceptionally organised and comfortable managing several projects, deadlines and competing priorities at the same time. We are looking for someone who: Has excellent organisational and administrative skills. Has very strong attention to detail. Can prioritise effectively and manage a varied workload. Communicates confidently and professionally by telephone, email and in person. Provides excellent customer service and enjoys building relationships with different people. Is comfortable following up outstanding information and ensuring actions are completed. Remains calm and methodical when priorities change or deadlines are approaching. Are confident using Microsoft Outlook, Word and Excel. Are comfortable learning new software and systems. Can work independently while recognising when something needs to be escalated. Enjoys working as part of a close-knit team. Previous experience within construction, property, engineering, project administration or project coordination would be advantageous, but it is not essential. Experience of Procore would also be useful, although training can be provided. Graduates and early-career applicants The company would particularly welcome applications from graduates or early-career candidates looking to build a career within construction and project coordination. A degree is not a requirement for this position. However, a degree, HND, apprenticeship or other qualification in construction, project management, business, administration or a related subject may be useful. What matters most is that you can demonstrate excellent organisation, communication, attention to detail, sound judgement and the ability to learn quickly. This is an excellent opportunity to gain broad exposure to the full lifecycle of construction projects and develop practical experience working alongside an established project and site-management team. The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need
Project Coordinator in Ely employer: Recruitment Helpline
Join a dynamic team at our Bury St Edmunds head office, where we prioritise a supportive work culture and offer competitive salaries tailored to your experience. As an Office Administrator / Purchase Ledger, you'll benefit from opportunities for professional growth within a well-established company in the vehicle maintenance industry, ensuring your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator in Ely
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Recruitment Helpline, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Project Coordinator at Recruitment Helpline.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Recruitment Helpline
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
