At a Glance
- Tasks: Manage subcontractor network, allocate jobs, and ensure efficient project completion.
- Company: Established facilities management company with ambitious growth plans.
- Benefits: Competitive salary, monthly performance bonus, 25 days leave, and career progression.
- Other info: Opportunity for ongoing training and remote work after probation.
- Why this job: Make a real impact in a fast-paced environment while developing your skills.
- Qualifications: Experience in facilities management or construction, strong communication, and multitasking skills.
The predicted salary is between 40000 - 40000 £ per year.
An excellent opportunity for an experienced Subcontractor Coordinator / Supply Chain Coordinator to join a well-established company.
Job Type: Full-Time, Permanent.
Salary: £35,000 - £40,000 per annum (depending on experience)
Location: Cardiff
About The Company:
The company is looking for a highly organised and proactive Subcontractor Coordinator to manage our nationwide subcontractor network and ensure jobs are delivered efficiently from allocation through to completion. The successful candidate will be responsible for sourcing and onboarding new subcontractors, allocating work, monitoring progress, ensuring all documentation is received, and closing completed jobs within our management system. This is a fast-paced role requiring excellent communication, strong attention to detail, and the ability to manage multiple live jobs simultaneously.
What We're Looking For
We're looking for someone who enjoys solving problems, building relationships and keeping work moving. The ideal candidate will be confident speaking with contractors, able to think quickly under pressure, and committed to delivering excellent service to our clients. This role is to ensure the company continues to provide a responsive, reliable nationwide facilities management service.
- Supply Chain Management
- Source and recruit new subcontractors across the UK.
- Build and maintain relationships with reliable contractors.
- Verify contractor qualifications, insurance, certifications and compliance documents.
- Maintain an up-to-date approved subcontractor database.
- Monitor subcontractor performance, response times and quality.
- Job Allocation
- Allocate reactive and planned maintenance works to suitable subcontractors.
- Issue purchase orders using the company job management system.
- Ensure contractors acknowledge and accept work promptly.
- Match contractors based on location, availability, skillset and cost.
- Job Management
- Monitor live jobs from allocation through to completion.
- Liaise with subcontractors, clients and internal teams regarding updates.
- Chase attendance times, completion reports and photographs.
- Ensure SLAs and client deadlines are achieved.
- Resolve issues preventing successful completion of works.
- System Administration
- Update all job records accurately within the company management system.
- Raise and issue purchase orders.
- Upload completion documentation, invoices and reports.
- Close completed jobs once all documentation has been received and approved.
- Ensure system records remain accurate and audit-ready.
- Financial Administration
- Check subcontractor invoices against purchase orders.
- Ensure agreed rates are adhered to.
- Identify invoice discrepancies for review.
- Support the finance team with invoice queries where required.
- Continuous Improvement
- Identify opportunities to improve subcontractor performance and efficiency.
- Assist in developing preferred supplier networks.
- Help improve internal processes and workflows.
- Previous experience in facilities management, maintenance, construction or property services.
- Excellent organisational and multitasking skills.
- Strong communication and negotiation skills.
- Experience working with subcontractors or suppliers.
- Good IT skills and confidence using job management software.
- High attention to detail.
- Ability to prioritise workloads in a fast-paced environment.
- Professional telephone and email manner.
- Experience within reactive maintenance or FM.
- Knowledge of purchase order processes.
- Understanding of SLAs and KPIs.
- Experience onboarding contractors.
- Knowledge of compliance documentation (Public Liability Insurance, Employers Liability, RAMS, DBS, qualifications etc.).
- Average time taken to allocate new jobs.
- Percentage of jobs allocated within SLA.
- Number of new subcontractors onboarded each month.
- Subcontractor response times.
- Jobs completed first time.
- Completion documentation received on time.
- Percentage of jobs closed within 24 hours of completion.
- Invoice accuracy.
- Client satisfaction.
- Subcontractor performance ratings.
- Successful allocation of jobs within client SLAs
- Timely closure of completed works
- Quality and accuracy of job administration
- Growth and management of our subcontractor network
- Client satisfaction and service delivery
- Compliance and documentation standards
- Maintaining commercial performance and cost control
- Competitive salary of £35,000 - £40,000
- Monthly performance bonus
- 25 days annual leave plus bank holidays
- Company pension scheme
- Company laptop and mobile phone
- Working from home following successful completion of probation
- Ongoing training and professional development
- Annual salary review
- Genuine opportunities for career progression as the company continues to grow
Essential Skills & Experience
Desirable
Key Performance Indicators (KPIs)
Performance Bonus
They believe exceptional performance should be rewarded. In addition to your salary, you'll have the opportunity to earn a monthly performance bonus based on key operational KPIs, including:
What We Offer
The company are building a nationwide facilities management business with ambitious growth plans. This role offers the opportunity to make a real impact by developing our subcontractor network, improving operational efficiency, and helping deliver outstanding service to our clients. If you're organised, commercially aware, and thrive in a fast-paced environment, you'll have the opportunity to build a rewarding long-term career with the company while being recognised and rewarded for your contribution.
If you feel that you have the relative skills/attributes to fulfil this role then please apply now for immediate consideration. The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.
Subcontractor Coordinator employer: Recruitment Helpline Ltd
Duo is an exceptional employer, offering a dynamic work environment at the vibrant Bristol Docks, where you can contribute to prestigious projects like HS2. With a strong focus on employee development, competitive salaries, and a supportive culture that encourages career progression, Duo provides a meaningful opportunity for those looking to grow in their roles while being part of a dedicated team.
StudySmarter Expert Advice🤫
We think this is how you could land Subcontractor Coordinator
✨Join Supply Chain Meetups
Get yourself out there by attending supply chain meetups and industry events. It's a great way to meet fellow professionals, learn about trends, and maybe even hear about job openings before they’re posted online.
✨Show Off Your Skills on LinkedIn
Don’t just sit back and wait for opportunities! Post insights or articles on LinkedIn about supply chain challenges or solutions you’re passionate about. This not only showcases your expertise but can catch the eye of recruiters looking for someone like you.
✨Engage with Supply Chain Communities
Dive into online communities related to supply chain operations like forums or groups on Reddit and LinkedIn. Engaging in discussions can help you network, get advice, and you might even stumble upon some hidden job opportunities.
✨Apply through Our Website
When you spot a position at Recruitment Helpline Ltd, make sure to apply through our website directly. It's often the quickest way to get your application in front of the right people and show that you’re genuinely interested in the role of Subcontractor Coordinator.
We think you need these skills to ace Subcontractor Coordinator
Some tips for your application 🫡
Show Your Supply Chain Savvy:Make sure to highlight your relevant experience in supply chain operations. Whether it’s managing logistics or coordinating with suppliers, we want to see examples of how you've navigated the complexities of the supply chain. Concrete achievements, like reducing costs or improving delivery times, will definitely catch our eye!
Quantify Your Impact:When listing your previous roles on your CV, go for numbers! Mention percentages or actual figures where possible—like how much you've improved efficiency or reduced waste. It's all about showing us the tangible impact you've made in your past positions in supply chain operations.
Tailor Your Cover Letter:In your cover letter, don’t just regurgitate your CV. Instead, connect your experiences specifically to the role at Recruitment Helpline Ltd. Share why you're passionate about supply chain operations and how this full-time role aligns with your career goals—I mean, who wouldn’t want to hear that!
Research and Reflect:Before you apply, take some time to research Recruitment Helpline Ltd and its supply chain operations. Reflect on how your skills and experiences can fit into their operations. Being able to discuss their challenges and how you can contribute to solving them in your application will really make you stand out!
How to prepare for a job interview at Recruitment Helpline Ltd
✨Know Your Basics in Supply Chain Management
Make sure you've got a solid grasp of key supply chain concepts like demand forecasting, inventory management, and logistics. We could be quizzed on these during technical rounds, so brush up on any software tools commonly used in the industry like SAP or Oracle. This knowledge will help us show we can hit the ground running!
✨Show Off Your Analytical Skills
Prepare to discuss real-world scenarios where you've used data analysis to solve supply chain challenges. If you've got experience with tools like Excel or Tableau, get ready to talk about how you've used these to optimise processes or improve efficiencies. Employers love seeing that we can turn data into actionable insights!
✨Highlight Your Teamwork and Project Management Skills
In a full-time role, collaboration is key. Think of examples where you've worked on cross-functional teams or managed projects. Sharing how you navigated challenges while working with diverse groups will show that we can thrive in a dynamic environment like at Recruitment Helpline Ltd.
✨Research Specific Challenges Faced by Recruitment Helpline Ltd
Look into any unique supply chain challenges Recruitment Helpline Ltd might be facing, whether it's sustainability, supplier relationships, or global disruptions. Being prepared to discuss these topics shows that we're not only informed but also genuinely interested in how we can contribute to their success. That’s a big plus in any interview!
