At a Glance
- Tasks: Coordinate operations, manage projects, and support the Director in a dynamic environment.
- Company: A growing specialist property maintenance business with a friendly culture.
- Benefits: Competitive salary, ongoing training, career progression, and a supportive work environment.
- Other info: Enjoy a varied role with genuine opportunities for growth in a thriving business.
- Why this job: Be the operational hub and make a real impact in a fast-paced setting.
- Qualifications: Experience in coordinating projects and strong organisational skills are preferred.
The predicted salary is between 51750 - 63250 £ per year.
Recruitment Chief is working with a growing specialist property maintenance business to recruit an organised, proactive and personable Operations Coordinator. This is far more than a traditional administration position. You will become the operational hub of the business, combining project coordination, office administration and support to the company Director. Working across residential apartment blocks, commercial properties and care environments, you will help coordinate reactive repairs, planned maintenance, fire safety works and major refurbishment projects from initial enquiry through to completion. The business operates within occupied buildings, meaning clear communication, careful planning and professionalism are just as important as the quality of the work being delivered.
The role:
- No two days will be the same. One morning, you might arrange emergency attendance following a water ingress issue. Later, you could be scheduling contractors for a refurbishment project, preparing quotations, raising invoices, arranging site access or updating clients on the progress of their work.
You will be responsible for:
Operations coordination- Coordinating reactive repairs, planned maintenance and major works
- Scheduling subcontractors and engineers across multiple live projects
- Arranging site access with managing agents, residents, commercial clients and care providers
- Monitoring projects from initial enquiry through to completion
- Providing clients with clear and regular progress updates
- Identifying issues and helping to keep projects on track
- Managing incoming telephone calls and emails professionally
- Preparing quotations and raising invoices
- Maintaining accurate project records and documentation
- Updating job management systems and spreadsheets
- Supporting supplier administration and payment tracking
- Ensuring office processes are completed accurately and efficiently
- Assisting with diary management and scheduling
- Helping to prioritise daily workloads
- Providing administrative and organisational support
- Supporting improvements to office systems and processes
About you:
You will enjoy bringing structure and organisation to a busy working environment and take genuine pride in delivering excellent customer service. Previous experience within construction, property maintenance, facilities management, housing, property management or another trades-based environment is highly desirable. You will ideally have:
- Experience coordinating contractors, engineers or multiple live jobs
- Strong organisational and administrative skills
- Excellent attention to detail
- The ability to manage changing priorities and deadlines
- Confidence communicating with clients, contractors and suppliers
- Good Microsoft Office skills
- A proactive, practical and solutions-focused approach
- The confidence to take ownership of your work
Most importantly, you will be someone who enjoys solving problems, supporting others and becoming a trusted part of a growing business.
What’s on offer:
- A salary of £30,000–£35,000, depending on experience
- A varied and genuinely involved position
- A supportive, friendly and professional working environment
- Ongoing training and development
- Genuine opportunities for career progression
- The opportunity to become a key part of a growing and ambitious business
Operations Coordinator employer: Recruitment Chief
As a forward-thinking digital media and events business, we pride ourselves on being an excellent employer that champions flexibility and innovation. Our remote-first culture fosters a collaborative environment where you can shape the people agenda while enjoying the benefits of part-time hours and occasional travel. With a strong focus on employee growth and a commitment to building meaningful relationships, we offer a unique opportunity to make a significant impact in a fast-paced, entrepreneurial setting.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Coordinator
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Recruitment Chief, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Operations Coordinator at Recruitment Chief.
We think you need these skills to ace Operations Coordinator
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Recruitment Chief
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
