At a Glance
- Tasks: Support the Portfolio Management Group with investment transactions and client documentation.
- Company: Join a growing investment firm with a stellar reputation and supportive culture.
- Benefits: Earn up to £35,000, enjoy 25 days holiday, and hybrid working options.
- Other info: Great career progression opportunities and a chance to work closely with passionate leaders.
- Why this job: Make a real impact in a dynamic environment where your ideas matter.
- Qualifications: Experience in investment administration and proficiency in Microsoft 365 required.
The predicted salary is between 31500 - 38500 £ per year.
My client is looking for an Investment Administrator to provide administrative and operational support to the Portfolio Management Group, ensuring the accurate and timely processing of investment transactions, maintenance of client records and delivery of high-quality client service.
The Investment Administration Role
Working with the portfolio management team you will provide
- Process investment transactions accurately and within agreed service standards.
- Maintain accurate, complete and up-to-date client and investment records across all business systems.
- Prepare investment and client documentation, including portfolio administration and correspondence.
- Monitor outstanding transactions and follow up where required.
- Assist with investment reporting and portfolio valuations.
- Support cash movements and settlement activities.
- Liaise with custodians, platforms and third-party providers to resolve administrative queries.
- Client Support
- Respond professionally to client enquiries.
- Support Financial Advisers and Portfolio Managers with administrative requests.
- Maintain high standards of client confidentiality.
- Operational Support
- Follow documented procedures and contribute to continuous process improvements.
- Assist with maintaining operational records and registers.
- Escalate issues, errors or operational risks promptly.
- Assist with reconciliation and quality checking activities.
- Risk & Compliance
- Comply with FCA regulations, Consumer Duty and internal policies.
- Complete mandatory regulatory training.
- Maintain awareness of Anti-Money Laundering and Financial Crime requirements.
- Protect confidential client information in accordance with GDPR.
- Identify and escalate operational risks or potential client detriment.
- Process investment transactions accurately and within agreed service standards.
- Maintain accurate, complete and up-to-date client and investment records across all business systems.
- Process investment transactions accurately and within agreed service standards.
- Maintain accurate, complete and up-to-date client and investment records across all business systems.
- Prepare investment and client documentation, including portfolio administration and correspondence.
- Monitor outstanding transactions and follow up where required.
- Assist with investment reporting and portfolio valuations.
- Support cash movements and settlement activities.
- Liaise with custodians, platforms and third-party providers to resolve administrative queries.
- Client Support
- Respond professionally to client enquiries.
- Support Financial Advisers and Portfolio Managers with administrative requests.
- Maintain high standards of client confidentiality.
- Operational Support
- Follow documented procedures and contribute to continuous process improvements.
- Assist with maintaining operational records and registers.
- Escalate issues, errors or operational risks promptly.
- Assist with reconciliation and quality checking activities.
- Risk & Compliance
- Comply with FCA regulations, Consumer Duty and internal policies.
- Complete mandatory regulatory training.
- Maintain awareness of Anti-Money Laundering and Financial Crime requirements.
- Protect confidential client information in accordance with GDPR.
- Identify and escalate operational risks or potential client detriment.
- Process investment transactions accurately and within agreed service standards.
- Maintain accurate, complete and up-to-date client and investment records across all business systems.
To be successful in the Investment Administrator role
We are looking for a professional with some prior experience in this field with an efficient, calm and positive approach to join our happy and growing team.
Experience and Knowledge
- Previous experience within investment administration, wealth management or financial services, with a sound understanding of investment transactions, client records, platform/custodian processes and client documentation.
- Experience of processing financial or investment-related transactions accurately and within agreed timescales.
- Experience of maintaining client and investment records using back-office, CRM or investment platform systems.
- Experience of liaising with clients, advisers, portfolio managers, custodians, investment platforms and third-party providers.
- Awareness of FCA regulatory requirements, AML/KYC, GDPR and Consumer Duty principles is desirable.
- Proficient in Microsoft 365 applications, particularly Outlook, Word and Excel.
The Salary for the Investment Administrator role
- Holiday: 25 days + Bank Holidays
- Hybrid: 1 day a week working at home
- This is a growing business with an incredible reputation and offices around the UK
- The opportunity to work in an environment that nurtures progression and speak to colleagues who have progressed in house
- Work with a founder who is in the business and feels passionately about the company mission and its USPs
Where you're looking for a role where your ideas will be heard and your impact will be visible, we'd love to hear from you.
Note: Recruit Ability Ltd. is the Employment Agency advertising this vacancy.
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Investment Administrator employer: RecruitAbility
Recruitability is an exceptional employer that fosters a dynamic and collaborative work culture in Bishop's Stortford, offering a hybrid working model that promotes work-life balance. With a focus on employee growth, you will have the opportunity to develop your skills in social media strategy and content creation while being part of a supportive team that values creativity and innovation. The competitive salary and engaging projects make this role not just a job, but a meaningful career path in the ever-evolving digital landscape.
StudySmarter Expert Advice🤫
We think this is how you could land Investment Administrator
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like RecruitAbility. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Investment Administrator
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to RecruitAbility.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on RecruitAbility's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at RecruitAbility
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with RecruitAbility.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at RecruitAbility will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former RecruitAbility employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
