At a Glance
- Tasks: Support the Executive Director with admin, project management, and stakeholder engagement.
- Company: Dynamic organisation in the property sector with a focus on collaboration.
- Benefits: Competitive salary, hybrid working, and opportunities for professional growth.
- Other info: Join a diverse team committed to equal opportunities and personal development.
- Why this job: Be the backbone of leadership, making a real impact in a fast-paced environment.
- Qualifications: Experience supporting C-Suite executives and strong organisational skills required.
The predicted salary is between 47962 - 47962 £ per year.
Executive Assistant – Farringdon, EC1N 8JS
Full‑time, 6‑month fixed‑term contract (37.5 hours) with salary £47,962. Location: Farringdon, London. Hybrid working. This is an ideal opportunity for an experienced Executive Assistant to support the Executive Director of Property. In this role you will provide administrative, secretarial and project support to the Executive Director and often be the first point of contact for other Directors, Senior Management and external stakeholders. Facilitation and accurate report preparation, minute taking and management of related actions to ensure governance compliance are key responsibilities.
Responsibilities- Provide comprehensive administrative support to the Executive Director, ensuring priorities are managed appropriately.
- Record accurate minutes during team and committee meetings.
- Act as the primary point of contact for all queries on behalf of the Executive Director.
- Manage the Executive Director’s diary and travel arrangements and assist with directorate events and away days as required.
- Maintain effective oversight of the Executive Director’s email inbox, ensuring timely attention to correspondence and appropriate delegation.
- Process invoices, procurement requests and related financial transactions within the Property directorate.
- Support the Executive Director by preparing and producing both regular and ad‑hoc reports.
- Take minutes, draft agendas, distribute action points and ensure timely submission of reports and other requirements during team meetings.
- Coordinate the signing and sealing of legal documents, working collaboratively with the Governance team.
- Draft correspondence for final approval by the Executive Director.
- Prepare and summarise reports and data for Boards, Committees and senior leadership meetings.
- Collaborate with other Executive Assistants to ensure follow‑up actions from executive team meetings are prioritised and deadlines reflected in the Executive Director’s calendar.
- Liaise confidently with and coordinate the executive team.
- Engage professionally with external stakeholders.
Essential to this role is a can‑do, self‑starter attitude and attention to detail that keeps the Executive Director one step ahead. You must be able to demonstrate extensive experience of supporting an Executive Director and C‑Suite level. The successful candidate should have a track record in managing multiple tasks simultaneously and being a forward‑planner with precision and pace. Previous experience in governance or compliance will be considered a significant advantage. Knowledge of social housing would be advantageous.
Key Qualifications and Skills- Excellent written and spoken English with the ability to interpret complex data.
- High levels of IT literacy and numeracy, including Word, Excel, PowerPoint and Project.
- First‑class time‑management skills, being able to prioritise and delegate (often to more senior colleagues – Executive Team).
- Ability to develop and maintain positive relationships with colleagues.
- Strong communication skills, experience of managing senior internal and external stakeholders.
- Ability to navigate ambiguous situations while handling highly confidential and sensitive data.
The organisation is an equal opportunities employer. All qualified candidates will be considered for employment regardless of gender, ethnicity, disability, religion or belief, sexual orientation or age.
Strategic Executive Assistant to Property Director | Hybrid employer: Recruit4Mum
Join a dynamic and inclusive team in Farringdon, where your role as a Strategic Executive Assistant will not only support the Executive Director of Property but also contribute to a collaborative work culture that values professional growth and development. With hybrid working options and a commitment to equal opportunities, this position offers a unique chance to engage with senior management and external stakeholders while honing your skills in a supportive environment that prioritises governance and compliance.
StudySmarter Expert Advice🤫
We think this is how you could land Strategic Executive Assistant to Property Director | Hybrid
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Tailor your answers to show how your skills align with their mission. We want to see that you’re not just a fit for the role, but for the team too!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you rehearse, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows you’re genuinely interested in the position and appreciate the opportunity to interview.
We think you need these skills to ace Strategic Executive Assistant to Property Director | Hybrid
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Strategic Executive Assistant. Highlight your experience supporting senior executives and managing multiple tasks, as this will show us you’re the right fit for the job.
Craft a Compelling Cover Letter:Your cover letter should reflect your can-do attitude and attention to detail. Use it to explain why you’re excited about the opportunity and how your skills align with the responsibilities outlined in the job description.
Showcase Your Communication Skills:Since strong communication is key for this role, make sure your written application is clear and professional. We want to see your ability to interpret complex data and convey it effectively.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and engaged.
How to prepare for a job interview at Recruit4Mum
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Strategic Executive Assistant role. Familiarise yourself with the key tasks like managing diaries, taking minutes, and preparing reports. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
Since this role involves liaising with senior management and external stakeholders, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, especially in high-pressure situations. This will highlight your strong communication skills, which are essential for the position.
✨Demonstrate Your Organisational Prowess
Be ready to discuss how you manage multiple tasks and prioritise effectively. Share specific strategies or tools you use to stay organised, such as digital calendars or project management software. This will reassure the interviewers that you can handle the demands of supporting an Executive Director.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the company culture, team dynamics, or specific projects the Executive Director is involved in. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
