At a Glance
- Tasks: Support the Executive Director with admin, project management, and stakeholder communication.
- Company: Dynamic organisation in the property sector with a focus on collaboration.
- Benefits: Competitive salary, hybrid working, and opportunities for professional growth.
- Other info: Join a diverse team committed to equal opportunities and personal development.
- Why this job: Be the backbone of leadership, making a real impact in a fast-paced environment.
- Qualifications: Experience supporting C-Suite executives and strong organisational skills required.
The predicted salary is between 47962 - 47962 £ per year.
Executive Assistant – Farringdon, EC1N 8JS
Full‑time, 6‑month fixed‑term contract (37.5 hours) with salary £47,962. Location: Farringdon, London. Hybrid working. This is an ideal opportunity for an experienced Executive Assistant to support the Executive Director of Property. In this role you will provide administrative, secretarial and project support to the Executive Director and often be the first point of contact for other Directors, Senior Management and external stakeholders. Facilitation and accurate report preparation, minute taking and management of related actions to ensure governance compliance are key responsibilities.
Responsibilities
- Provide comprehensive administrative support to the Executive Director, ensuring priorities are managed appropriately.
- Record accurate minutes during team and committee meetings.
- Act as the primary point of contact for all queries on behalf of the Executive Director.
- Manage the Executive Director’s diary and travel arrangements and assist with directorate events and away days as required.
- Maintain effective oversight of the Executive Director’s email inbox, ensuring timely attention to correspondence and appropriate delegation.
- Process invoices, procurement requests and related financial transactions within the Property directorate.
- Support the Executive Director by preparing and producing both regular and ad‑hoc reports.
- Take minutes, draft agendas, distribute action points and ensure timely submission of reports and other requirements during team meetings.
- Coordinate the signing and sealing of legal documents, working collaboratively with the Governance team.
- Draft correspondence for final approval by the Executive Director.
- Prepare and summarise reports and data for Boards, Committees and senior leadership meetings.
- Collaborate with other Executive Assistants to ensure follow‑up actions from executive team meetings are prioritised and deadlines reflected in the Executive Director’s calendar.
- Liaise confidently with and coordinate the executive team.
- Engage professionally with external stakeholders.
About You
Essential to this role is a can‑do, self‑starter attitude and attention to detail that keeps the Executive Director one step ahead. You must be able to demonstrate extensive experience of supporting an Executive Director and C‑Suite level. The successful candidate should have a track record in managing multiple tasks simultaneously and being a forward‑planner with precision and pace. Previous experience in governance or compliance will be considered a significant advantage. Knowledge of social housing would be advantageous.
Key Qualifications and Skills
- Excellent written and spoken English with the ability to interpret complex data.
- High levels of IT literacy and numeracy, including Word, Excel, PowerPoint and Project.
- First‑class time‑management skills, being able to prioritise and delegate (often to more senior colleagues – Executive Team).
- Ability to develop and maintain positive relationships with colleagues.
- Strong communication skills, experience of managing senior internal and external stakeholders.
- Ability to navigate ambiguous situations while handling highly confidential and sensitive data.
Equal Opportunities
The organisation is an equal opportunities employer. All qualified candidates will be considered for employment regardless of gender, ethnicity, disability, religion or belief, sexual orientation or age.
Strategic Executive Assistant to Property Director | Hybrid in London employer: Recruit4Mum
Join a dynamic and inclusive team in Farringdon, where your role as a Strategic Executive Assistant will not only support the Executive Director of Property but also contribute to a collaborative work culture that values professional growth and development. With hybrid working options and a commitment to equal opportunities, this position offers a unique chance to engage with senior management and external stakeholders while honing your skills in a supportive environment.
StudySmarter Expert Advice🤫
We think this is how you could land Strategic Executive Assistant to Property Director | Hybrid in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and the role. We recommend jotting down key points about how your skills align with the job description. This will help you stand out and show you’re genuinely interested in the position.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We can’t stress enough how important it is to be comfortable talking about your experience and how it relates to the role of an Executive Assistant.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Strategic Executive Assistant to Property Director | Hybrid in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Strategic Executive Assistant. Highlight your experience in supporting senior management and managing multiple tasks, as this will show us you’re the right fit for the job.
Craft a Compelling Cover Letter:Your cover letter should reflect your can-do attitude and attention to detail. Use it to explain why you’re passionate about this role and how your skills align with what we’re looking for.
Showcase Your Communication Skills:Since strong communication is key, make sure your application is clear and concise. We want to see that you can interpret complex data and communicate effectively, so don’t hold back on showcasing these skills!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Recruit4Mum
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Strategic Executive Assistant role. Familiarise yourself with the key tasks like managing diaries, taking minutes, and preparing reports. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
Since this role involves liaising with senior management and external stakeholders, be prepared to discuss your communication style. Bring examples of how you've effectively managed relationships in previous roles, especially with C-Suite executives. This will highlight your ability to engage professionally and confidently.
✨Demonstrate Your Organisational Skills
Be ready to share specific examples of how you've successfully managed multiple tasks and prioritised effectively in a fast-paced environment. Discuss any tools or methods you use for time management and organisation, as this is crucial for supporting an Executive Director.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle ambiguous situations or sensitive data. Think of scenarios from your past experience where you navigated challenges successfully. This will show your problem-solving skills and your ability to maintain confidentiality, which is essential for this position.
