At a Glance
- Tasks: Support the Executive Director with admin, project management, and stakeholder communication.
- Company: Dynamic organisation in Farringdon, promoting equal opportunities.
- Benefits: Competitive salary, hybrid working, and a supportive team environment.
- Other info: Join a collaborative team with opportunities for professional growth.
- Why this job: Be the backbone of leadership while developing your skills in a fast-paced setting.
- Qualifications: Experience supporting executives, strong communication, and excellent organisational skills.
The predicted salary is between 47962 - 47962 £ per year.
Full‑time, 6‑month fixed‑term contract (37.5 hours) with salary £47,962. Location: Farringdon, London. Hybrid working. This is an ideal opportunity for an experienced Executive Assistant to support the Executive Director of Property. In this role you will provide administrative, secretarial and project support to the Executive Director and often be the first point of contact for other Directors, Senior Management and external stakeholders. Facilitation and accurate report preparation, minute taking and management of related actions to ensure governance compliance are key responsibilities.
Responsibilities
- Provide comprehensive administrative support to the Executive Director, ensuring priorities are managed appropriately.
- Record accurate minutes during team and committee meetings.
- Act as the primary point of contact for all queries on behalf of the Executive Director.
- Manage the Executive Director’s diary and travel arrangements and assist with directorate events and away days as required.
- Maintain effective oversight of the Executive Director’s email inbox, ensuring timely attention to correspondence and appropriate delegation.
- Process invoices, procurement requests and related financial transactions within the Property directorate.
- Support the Executive Director by preparing and producing both regular and ad‑hoc reports.
- Take minutes, draft agendas, distribute action points and ensure timely submission of reports and other requirements during team meetings.
- Coordinate the signing and sealing of legal documents, working collaboratively with the Governance team.
- Draft correspondence for final approval by the Executive Director.
- Prepare and summarise reports and data for Boards, Committees and senior leadership meetings.
- Collaborate with other Executive Assistants to ensure follow‑up actions from executive team meetings are prioritised and deadlines reflected in the Executive Director’s calendar.
- Liaise confidently with and coordinate the executive team.
- Engage professionally with external stakeholders.
About You
Essential to this role is a can‑do, self‑starter attitude and attention to detail that keeps the Executive Director one step ahead. You must be able to demonstrate extensive experience of supporting an Executive Director and C‑Suite level. The successful candidate should have a track record in managing multiple tasks simultaneously and being a forward‑planner with precision and pace. Previous experience in governance or compliance will be considered a significant advantage. Knowledge of social housing would be advantageous.
Key Qualifications and Skills
- Excellent written and spoken English with the ability to interpret complex data.
- High levels of IT literacy and numeracy, including Word, Excel, PowerPoint and Project.
- First‑class time‑management skills, being able to prioritise and delegate (often to more senior colleagues – Executive Team).
- Ability to develop and maintain positive relationships with colleagues.
- Strong communication skills, experience of managing senior internal and external stakeholders.
- Ability to navigate ambiguous situations while handling highly confidential and sensitive data.
Equal Opportunities
The organisation is an equal opportunities employer. All qualified candidates will be considered for employment regardless of gender, ethnicity, disability, religion or belief, sexual orientation or age.
Executive Assistant – Farringdon in London employer: Recruit4Mum
Join a dynamic and inclusive team in Farringdon, where your role as an Executive Assistant will not only support the Executive Director of Property but also contribute to a collaborative work culture that values professional growth and development. With hybrid working options and a commitment to equal opportunities, this position offers a unique chance to engage with senior management and external stakeholders while honing your skills in a supportive environment. Experience the benefits of working in a vibrant London location that fosters innovation and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant – Farringdon in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can get you in the door.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. We suggest practising common interview questions and even role-playing with a friend to boost your confidence.
✨Tip Number 3
Follow up after your interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. We recommend sending it within 24 hours.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Executive Assistant – Farringdon in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior management and any relevant skills that match the job description. We want to see how you can keep the Executive Director one step ahead!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your previous work that demonstrate your attention to detail and ability to manage multiple tasks.
Show Off Your Communication Skills:Since you'll be liaising with various stakeholders, it's crucial to showcase your strong communication skills. Make sure your application is clear, concise, and free of errors. We love a well-written application!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Recruit4Mum
✨Know Your Executive Director
Before the interview, do your homework on the Executive Director's background and their role within the organisation. Understanding their priorities and challenges will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master Minute Taking
Since minute taking is a key responsibility, practice summarising meetings or discussions beforehand. Bring examples of how you've effectively recorded minutes in the past, highlighting your attention to detail and ability to manage follow-up actions.
✨Showcase Your IT Skills
Be prepared to discuss your proficiency with tools like Word, Excel, and PowerPoint. Consider bringing a portfolio of reports or presentations you've created to demonstrate your high level of IT literacy and how it can benefit the Executive Director.
✨Demonstrate Your Communication Prowess
As the first point of contact for the Executive Director, strong communication skills are essential. Prepare examples of how you've successfully liaised with senior stakeholders and managed sensitive information, showcasing your professionalism and discretion.
