At a Glance
- Tasks: Support the Executive Director with admin, project management, and stakeholder communication.
- Company: Dynamic organisation in Farringdon, promoting equal opportunities.
- Benefits: Competitive salary, hybrid working, and a supportive team environment.
- Other info: Join a collaborative team with opportunities for professional growth.
- Why this job: Be the backbone of leadership, making a real impact in a fast-paced setting.
- Qualifications: Experience supporting executives, strong communication skills, and attention to detail.
The predicted salary is between 47962 - 47962 £ per year.
Full‑time, 6‑month fixed‑term contract (37.5 hours) with salary £47,962. Location: Farringdon, London. Hybrid working. This is an ideal opportunity for an experienced Executive Assistant to support the Executive Director of Property. In this role you will provide administrative, secretarial and project support to the Executive Director and often be the first point of contact for other Directors, Senior Management and external stakeholders. Facilitation and accurate report preparation, minute taking and management of related actions to ensure governance compliance are key responsibilities.
Responsibilities
- Provide comprehensive administrative support to the Executive Director, ensuring priorities are managed appropriately.
- Record accurate minutes during team and committee meetings.
- Act as the primary point of contact for all queries on behalf of the Executive Director.
- Manage the Executive Director’s diary and travel arrangements and assist with directorate events and away days as required.
- Maintain effective oversight of the Executive Director’s email inbox, ensuring timely attention to correspondence and appropriate delegation.
- Process invoices, procurement requests and related financial transactions within the Property directorate.
- Support the Executive Director by preparing and producing both regular and ad‑hoc reports.
- Take minutes, draft agendas, distribute action points and ensure timely submission of reports and other requirements during team meetings.
- Coordinate the signing and sealing of legal documents, working collaboratively with the Governance team.
- Draft correspondence for final approval by the Executive Director.
- Prepare and summarise reports and data for Boards, Committees and senior leadership meetings.
- Collaborate with other Executive Assistants to ensure follow‑up actions from executive team meetings are prioritised and deadlines reflected in the Executive Director’s calendar.
- Liaise confidently with and coordinate the executive team.
- Engage professionally with external stakeholders.
About You
Essential to this role is a can‑do, self‑starter attitude and attention to detail that keeps the Executive Director one step ahead. You must be able to demonstrate extensive experience of supporting an Executive Director and C‑Suite level. The successful candidate should have a track record in managing multiple tasks simultaneously and being a forward‑planner with precision and pace. Previous experience in governance or compliance will be considered a significant advantage. Knowledge of social housing would be advantageous.
Key Qualifications and Skills
- Excellent written and spoken English with the ability to interpret complex data.
- High levels of IT literacy and numeracy, including Word, Excel, PowerPoint and Project.
- First‑class time‑management skills, being able to prioritise and delegate (often to more senior colleagues – Executive Team).
- Ability to develop and maintain positive relationships with colleagues.
- Strong communication skills, experience of managing senior internal and external stakeholders.
- Ability to navigate ambiguous situations while handling highly confidential and sensitive data.
Equal Opportunities
The organisation is an equal opportunities employer. All qualified candidates will be considered for employment regardless of gender, ethnicity, disability, religion or belief, sexual orientation or age.
Executive Assistant – Farringdon employer: Recruit4Mum
Join a dynamic and inclusive team in Farringdon, where your role as an Executive Assistant will not only support the Executive Director of Property but also contribute to a collaborative work culture that values professional growth and development. With hybrid working options and a commitment to equal opportunities, this position offers a unique chance to engage with senior management and external stakeholders while honing your skills in a supportive environment. Experience the benefits of working in a vibrant London location that fosters innovation and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant – Farringdon
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Know what the Executive Director does and how you can make their life easier. Tailor your answers to show you’re the perfect fit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you feel more confident and articulate when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows you’re genuinely interested in the position. Plus, it keeps you on their radar!
We think you need these skills to ace Executive Assistant – Farringdon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior management and any relevant skills that match the job description. We want to see how you can keep the Executive Director one step ahead!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your can-do attitude and attention to detail, and don’t forget to show off your experience with governance or compliance if you have it.
Showcase Your Communication Skills:Since you'll be liaising with various stakeholders, it's crucial to demonstrate your strong communication skills. Use clear and concise language in your application, and make sure to proofread for any errors. We love a candidate who pays attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re tech-savvy, which is a big plus for this position!
How to prepare for a job interview at Recruit4Mum
✨Know Your Executive Director
Before the interview, do your homework on the Executive Director you'll be supporting. Understand their priorities, recent projects, and any public statements they've made. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Master Minute Taking
Since minute taking is a key responsibility, practice summarising meetings or discussions you've been part of. Bring examples of how you've effectively captured important points and action items in previous roles. This will demonstrate your attention to detail and organisational skills.
✨Showcase Your IT Skills
Be prepared to discuss your proficiency with tools like Word, Excel, and PowerPoint. Consider bringing a portfolio of reports or presentations you've created. This will not only highlight your technical skills but also your ability to present complex data clearly.
✨Demonstrate Your Communication Prowess
As the first point of contact for the Executive Director, strong communication skills are essential. Prepare to share examples of how you've successfully managed relationships with senior stakeholders. Highlight your ability to navigate sensitive situations while maintaining professionalism.
