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- Tasks: Support the Company Secretary with administrative tasks and compliance management.
- Company: Join a dynamic team in a leading company secretarial environment.
- Benefits: Enjoy a competitive salary, private medical insurance, and generous annual leave.
- Other info: Flexible work environment with opportunities for professional growth and development.
- Why this job: Kickstart your career in governance while gaining valuable experience and skills.
- Qualifications: Graduate or pursuing Chartered Governance Institute Qualification; experience in legal or secretarial roles preferred.
The predicted salary is between 30000 - 40000 £ per year.
The Company Secretarial Assistant plays a pivotal role in providing full company secretarial and general administrative support to the Group Company Secretary. This is a 6 month contract, with the potential to convert to a permanent opportunity.
Main Duties
- Assist with maintenance of statutory companies through Diligent Entities.
- Support Company Secretary in ensuring timely and accurate filing of changes in directors and other statutory documents with Companies House and other regulatory bodies.
- Ensure all statutory deadlines are complied with, including the preparation and filing of confirmation statements.
- General administrative support and diary management.
- Coordinating with other departments on company secretarial matters.
- Managing the company’s compliance calendar.
- Liaise with the Finance team, auditors, directors etc. in respect of the preparation of financial audit.
- Disseminate communications for Company Secretary as quickly as possible.
- Liaise with external notaries and lawyers in organising various notarisation of documents.
- Provide statutory/corporate information to internal/external contacts.
- Assist with Events Health & Safety and insurance matters.
- Carry out any other duties as directed by the Company Secretary.
Qualifications / Experience Level
- Graduate (CGI) or an intention to undertake the Chartered Governance Institute Qualification. CGI study support will be provided if required.
- Knowledge of company secretarial software (e.g. Diligent Entities).
- Ideally some experience of working in a Legal or Company Secretarial department.
- Excellent understanding of the work of Company Secretary.
- Proficient in standard business tools (Microsoft Office, PowerPoint very important, Adobe Acrobat).
- Strong attention to detail, communication and organisational skills.
- Ability to maintain confidentiality with a high degree of discretion.
- Strong ownership and urgency in handling tasks.
- Flexibility – ability to deal with changing priorities.
- Very professional, mature in approach and level-headed.
- Ability to work well and keep calm under pressure.
- Effective communicator with excellent interpersonal skills.
- Ability to use initiative and act on information appropriately.
Benefits
- Group Personal Pension Scheme (between 3% and 9%)
- Private Medical Insurance
- 25 paid days of annual leave
- Interest Free Season Ticket Loan
- Holiday Purchase scheme
- Dental and Travel Insurance options
- Cycle to Work Scheme
- Salary Sacrifice Cars
- Subsidised Gym Membership
- Employee Discounts (Reward Gateway)
Company Secretarial Assistant – London, N1C 4AG employer: Recruit4Mum
Contact Detail:
Recruit4Mum Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Company Secretarial Assistant – London, N1C 4AG
✨Tip Number 1
Network like a pro! Reach out to people in the company or industry you’re targeting. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect their values!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with common questions and refine your responses.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Company Secretarial Assistant – London, N1C 4AG
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Company Secretarial Assistant role. Highlight any relevant experience, especially in company secretarial work or legal departments, and don’t forget to mention your proficiency with tools like Diligent Entities.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your attention to detail and organisational skills, and how they align with the responsibilities of supporting the Company Secretary.
Showcase Your Skills: In your application, be sure to showcase your communication and interpersonal skills. We want to see how you can effectively liaise with various teams and external contacts, so give examples of how you've done this in the past.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Recruit4Mum
✨Know Your Stuff
Make sure you brush up on company secretarial practices and the specific duties mentioned in the job description. Familiarise yourself with Diligent Entities and any relevant statutory requirements, as this will show your potential employer that you're serious about the role.
✨Showcase Your Skills
Prepare examples of how you've demonstrated strong attention to detail and organisational skills in previous roles. Think of situations where you managed deadlines or coordinated with different teams, as these experiences will resonate well with the interviewers.
✨Be Ready for Scenario Questions
Expect questions that assess your ability to handle pressure and changing priorities. Prepare to discuss how you would manage a tight deadline for filing statutory documents or how you would communicate effectively with various stakeholders.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the company's compliance calendar or how the Company Secretary collaborates with other departments. This shows your genuine interest in the role and helps you gauge if it's the right fit for you.