Editorial Assistant, Journals – Cambridge

The Royal Society of Chemistry (RSC) has a fantastic opportunity for an Editorial Assistant – Journals to join our Publishing team on a part-time (0.5 FTE) permanent contract. At the RSC we embrace flexibility and offer hybrid working, which means our teams come together when they need to collaborate. Although this role is contractually based at our Cambridge office, you will be able to work from home within the UK, with the expectation that you will attend the office as needed for your role.

This is a critical support role, providing administrative support to an Executive Editor and their team with a range of commissioning and promotional activities. Your responsibilities will focus on:

• Retrieving data from databases, sending electronic mailings via Maxemail, carrying out times to publication and competitor analyses and updating the journal blogs.
• Responding to general queries from potential authors, including in response to commissioning activities, by managing the shared journal mailboxes.
• Arranging Editorial Board meetings, including booking venues, arranging travel and accommodation for Editorial Board members.
• Maintaining and updating Editorial and Advisory Board lists.
• Providing administrative support for the Executive Editors and their teams for external activities, including collating statistics, organising materials and prizes for conference exchange agreements and liaising with the travel team over travel arrangements.
• Liaising with external Editors over marketing and promotional activities, and providing general assistance with marketing activities.
• Arranging external Editor payments, and processing Editorial Board expenses.
• Providing cover for the other Editorial Assistant(s) when absent and assisting them with administrative duties, to ensure the smooth running of the journals department.
• Undertaking other reasonable duties and projects as required by the Executive Editor and Publishers and their team(s) as appropriate.
• Ensuring that every effort is made to progress the RSC’s Publishing strategy for core and new product development, and technical innovation.

We are looking for:

• Previous administration experience
• Efficiency and competence in the use of software packages associated with PCs
• Very good organisation and time-management skills, together with the ability to work under pressure and to meet deadlines
• Good communications skills and proven ability to work effectively as part of a team
• Previous experience in Scientific, Technical and Medical (STM) publishing is desirable.

The Royal Society of Chemistry is a not-for-profit organisation whose mission is to advance the chemical sciences. As a not-for-profit publisher, we reinvest surplus funds back into the global scientific community, supporting our purpose to help the chemical science community make the world a better place.

At the Royal Society of Chemistry, we promote a healthy work/life balance and flexible working options across the organisation. We offer a comprehensive benefits package to all employees including:

• 26 days paid holiday per annum – pro rated for part time
• Enhanced maternity and paternity leave
• Paid volunteering days
• Pension plan with up to 12% employer contributions (depending upon your contribution)

At the RSC, we recognise the benefits of a diverse workforce and welcome applicants from a range of backgrounds to apply. We particularly encourage applications from disabled and ethnic minority candidates.

As a part of the Disability Confident Scheme, we endeavour, where possible, to offer an interview to candidates meeting the essential criteria of the role, who have a substantial physical/mental impairment which impacts their ability to carry out day-to-day tasks.

We are committed to making our recruitment processes accessible to all and as part of this, we are flexible in the ways we give and receive information. If you would like to apply using a different format, please contact the Recruitment Team at jobs@rsc.org or on +44 (0) 1223 432229 and we will do our best to put any reasonable adjustments in place.