Proposals Coordinator in East London

Role offers hybrid but on the understanding of meeting the needs of the business as a priority.

The bid coordinator is crucial in supporting the end-to-end bid process, ensuring the coordination and production of high-quality, on brand proposal documents to secure new business opportunities.

Key Responsibilities

Coordinate the preparation, production and submission of bids, tenders, fee notes and proposals in response to client requirements

Manage bid submission timelines to meet strict deadlines

Draft, proofread and edit proposals to ensure clarity, consistency and accuracy

Ensure proposal documents comply with client specifications and requirements

Ensure proposal documents adhere to corporate branding, formatting, tone and internal quality standards

Collaborate with internal team members of all levels (e.g. sales, marketing and delivery) to gather relevant information and materials

Organise and maintain bid library, templates, presentations, case studies and past submissions

Assist with prequalification questionnaires (PQQs)

Carry out post-bid reviews to gather feedback and identify areas for improvement

The ideal candidate will have a keen eye of detail, excellent organisation skills and the ability to thrive in a fast-paced environment.

Required Skills & Experience

At least one year in a bid coordination or proposal management

Excellent organisational skills

Demonstrable ability to manage multiple bids/proposals and deadlines simultaneously

Attending proposal kick-off meetings and storyboarding sessions

Participating in document reviews, governance and sign-off processes

Excellent written and verbal communication skills, with strong grammar and numerical ability

A professional and courteous manner

Proactive and self-starter attitude

Ability to manage changes and work to tight deadlines

Degree level or equivalent experience in English, business, marketing or a related field (preferred)