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For Companies At a Glance
- Tasks: Schedule jobs and manage engineers in a fast-paced maintenance environment.
- Company: Join a dynamic team focused on efficient property maintenance.
- Benefits: Competitive pay, flexible hours, and opportunities for growth.
- Why this job: Be the backbone of operations and ensure smooth service delivery.
- Qualifications: Experience in maintenance coordination and strong organisational skills.
- Other info: Fast-paced role with potential for career advancement.
The predicted salary is between 30000 - 42000 £ per year.
Responsible for scheduling jobs, engineers and clients running smoothly in a fast-paced maintenance environment.
- Answer inbound office calls and manage the main info inbox
- Log all new jobs onto Big Change and book engineers accordingly
- Book and confirm appointments with clients and tenants
- Keep job notes, client portals and systems fully up to date
Engineer Scheduling & Coordination
- Plan and manage engineers' daily schedules
- Ensure engineers are fully booked 35 days in advance
- Track engineers' whereabouts during the day and update clients as needed
- Call engineers daily (around 16:00) to confirm the following day's work
Parts, Quotes & Admin
- Order materials in advance or reactively to ensure first-time fixes
- Prepare basic quotes and send to clients
- Chase outstanding quotes weekly
- Complete generic RAMs where required
Job Completion & Invoicing
- Review completed works daily
- Rebook follow-on works where required
- Prepare jobs for invoicing once completed
Out-of-Hours
- Provide one evening per week cover for urgent bookings
Experience
- Experience in property maintenance, repairs coordination, facilities, or engineering admin
- Confident dealing with engineers, suppliers, and property managers
- Highly organised, proactive, and comfortable working under pressure
- Experience using job management systems (Big Change ideal)
KPIs
- Jobs booked and updated accurately
- Engineers fully utilised with minimal downtime
- Client portals and job records kept accurate
- Positive feedback from engineers and clients
Maintenance Scheduler employer: Recruit Select Limited
Contact Detail:
Recruit Select Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Maintenance Scheduler
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you’re a great fit for their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills in scheduling and coordination can benefit their maintenance operations.
✨Tip Number 3
Be ready to showcase your organisational skills! During the interview, share specific examples of how you've successfully managed schedules or handled multiple tasks under pressure. This will highlight your ability to thrive in a fast-paced environment.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Maintenance Scheduler
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your ability to keep things organised. We want to see how you manage schedules and ensure everything runs smoothly, just like in the job description!
Be Proactive in Your Approach: We love a proactive attitude! Share examples of how you've taken initiative in past roles, especially when it comes to scheduling and coordinating tasks. This will show us you're ready for the fast-paced environment.
Keep It Clear and Concise: When writing your application, clarity is key. Use straightforward language and get to the point quickly. We appreciate applications that are easy to read and understand, just like our job management systems!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Recruit Select Limited
✨Know Your Stuff
Make sure you understand the ins and outs of scheduling and coordinating maintenance jobs. Familiarise yourself with job management systems like Big Change, as this will show you're ready to hit the ground running.
✨Show Off Your Organisation Skills
Prepare examples of how you've successfully managed schedules in the past. Highlight your ability to keep everything up to date and how you handle multiple tasks under pressure. This is key for a fast-paced environment!
✨Communicate Like a Pro
Since you'll be dealing with engineers, clients, and suppliers, practice clear and confident communication. Think about how you would explain complex scheduling issues or updates to someone who might not be familiar with the technical details.
✨Be Ready for Scenario Questions
Expect questions that ask how you'd handle specific situations, like last-minute changes or urgent bookings. Prepare some scenarios from your past experience where you successfully navigated similar challenges to demonstrate your problem-solving skills.
