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- Tasks: Manage vehicle purchase agreements and liaise with dealers and financial institutions.
- Company: Join a dynamic team in the used car division at Alexandra Road.
- Benefits: Competitive salary up to $2,500 plus bonuses, with a structured work schedule.
- Why this job: Be part of a fast-paced environment where your organisational skills shine.
- Qualifications: GCE 'O' Level or Diploma preferred, with 2 years in sales admin.
- Other info: Great opportunity for career growth in the automotive industry.
The predicted salary is between 24000 - 42000 £ per year.
Admin Officer (For Used Car)
Work Location: Alexandra Road
Salary: Up to $2,500 basic + variable bonus
Working Hours:
Monday to Friday: 9:00 AM – 6:00 PM
Alternate Saturdays: 9:00 AM – 1:00 PM
Job Overview
We are seeking a detail-oriented and organized Admin Officer to join our Used Car division. The successful candidate will be responsible for managing administrative processes related to vehicle purchase agreements (VPA), liaising with internal departments and external dealers, and ensuring timely submission and processing of documents.
Key Responsibilities
- Process and manage Vehicle Purchase Agreements (VPA)
- Liaise with financial institutions/banks to request settlement quotes and forward these to Sales Executives or Sales Support teams
- Check HPFLAS for outstanding financing and lodge Form A when applicable
- Ensure all required documents are signed and approved by Management
- Communicate confirmation quotes to dealers via fax
- Upload and manage VPA files in PCMS
- Prepare files, organize documents into brown folders, and submit them to the Finance Department
- Handle requests for full settlement re-quotes or Vehicle Delivery Requests (VDR) from Sales Executives, Finance, or Sales Support
- Manage VDR processing and submission upon vehicle handover
- Validate the accuracy and validity of settlement quotes and ensure all documentation is complete
- Issue Vehicle Sales Agreements and liaise with dealers for vehicle collection and transfer
- Ensure dealer cheques are banked in promptly
- Follow up with dealers to confirm transfer initiation and acceptance
- Notify the Finance Department once dealers have accepted transfers
- Keep PCMS records updated and close completed files for filing
- Perform any other administrative duties as assigned
Requirements
- GCE \’O\’ Level qualification (Diploma holders are preferred)
- Proficiency in Microsoft Office
- 2 years of experience in a Sales Admin or similar role in the automotive industry
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Admin Officer @Alexandra Road employer: Recruit Now
Contact Detail:
Recruit Now Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Officer @Alexandra Road
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues in the automotive industry. You never know who might have a lead on that Admin Officer role at Alexandra Road.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Familiarise yourself with their processes, especially around Vehicle Purchase Agreements, so you can impress them with your knowledge.
✨Tip Number 3
Practice common interview questions related to admin roles. Think about how your experience aligns with managing documents and liaising with dealers, and be ready to share specific examples.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Admin Officer @Alexandra Road
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in sales admin or the automotive industry. We want to see how your skills match up with the Admin Officer role, so don’t be shy about showcasing relevant achievements!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Used Car division. Keep it concise, but make sure to show off your personality and enthusiasm for the role.
Be Detail-Oriented: Since the role involves managing documents and liaising with various departments, attention to detail is key. Double-check your application for any typos or errors before hitting send – we appreciate a polished submission!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the Admin Officer position. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Recruit Now
✨Know Your Stuff
Make sure you understand the key responsibilities of the Admin Officer role. Familiarise yourself with Vehicle Purchase Agreements (VPA) and the administrative processes involved. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since the role requires a detail-oriented approach, prepare examples from your past experience where you've successfully managed documents or liaised with different departments. Highlight how you kept everything organised and on track, as this will resonate well with the interviewers.
✨Brush Up on Microsoft Office
Proficiency in Microsoft Office is a must for this job. Before the interview, take some time to refresh your skills, especially in Excel and Word. You might be asked about how you use these tools in your daily tasks, so being prepared will give you an edge.
✨Ask Smart Questions
Prepare thoughtful questions to ask at the end of your interview. Inquire about the team dynamics, the challenges faced in the Used Car division, or how success is measured in this role. This shows that you're not just interested in the job, but also in how you can contribute to the company's success.