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- Tasks: Coordinate and manage event bookings at a vibrant arts venue.
- Company: Join Artrix theatre, a dynamic hub for live performances and community events.
- Benefits: Competitive salary, generous holiday, free parking, and professional development opportunities.
- Why this job: Be part of exciting projects and contribute to the local arts scene.
- Qualifications: Experience in event management or theatre operations, strong communication skills.
- Other info: Flexible hours with evenings and weekends; great career growth potential.
The predicted salary is between 25000 - 30000 £ per year.
Bookings Coordinator sought by Artrix theatre, a vibrant and dynamic arts venue offering a diverse range of live performances, films, and community events. Located in Bromsgrove, it provides a welcoming space for both established and emerging talent, as well as an inclusive platform for the local community to engage with the arts.
The Role
As Bookings Coordinator you will be responsible for coordinating and managing all event and room bookings at the theatre, ensuring smooth operations, excellent customer service, and the effective use of Artrix’s spaces. The role will involve liaising with performers, promoters, production teams, and internal staff to ensure all events are delivered to the highest standard.
Your daily duties will include
- Working closely with the Lead Trustee, manage the booking of all theatre performances, events, and community activities.
- Coordinate all logistical aspects of booked events, including scheduling, notifying for staffing, and passing on safeguarding and technical requirements.
- Quote booking terms, fees, and contracts, ensuring clarity and fairness for all parties involved from pre-provided framework.
- Input to and updating of the Venue Management system.
- Maintain strong relationships with community room hirers, promoters, artists, and production teams to facilitate smooth and effective event execution.
- Prepare event information for marketing, including schedules, performer details, and event-specific requirements.
- Work closely with the Technical Manager to ensure all production requirements are met for booked events, including technical, staging, lighting, and sound needs.
- Working with the lead volunteer to adhere to safeguarding measures.
- Liaise with the Venue Manager to ensure venue spaces are prepared to specification.
- Monitor the smooth operation of events on the day of performance if on-site.
- Collect feedback from bookers and feedback to Operations Team.
- Collaborate with the Marketing and Box Office teams to promote upcoming events and ensure ticket sales are on track.
- Weekly meetings through the Lead Trustee/Operations Team on bookings, operational issues, and opportunities for growth or improvement in the venue’s programming to gain approval for new hires/opportunities.
- Associated administrative duties including: maintaining bookings calendar, processing booking forms & contracts, production of event paperwork, loading of show information, invoicing and checking payment of deposits & fees, preparation of financial summary statements and net income.
- Any other venue management, event management applicable duties that may arise from the work outlined above.
Essential Skills & Experience
- Experience in a similar role within theatre, hospitality or arts, or in event management.
- Strong understanding of theatre operations, technical requirements and logistics.
- Excellent communication skills, with the ability to liaise with a range of stakeholders, including performers, promoters, staff, and the public.
- Strong organisational skills and the ability to manage multiple events simultaneously.
- Proficiency in Microsoft Office and venue booking systems (experience with Patronbase or similar software is an advantage, but training will be given).
- A proactive, problem-solving approach with excellent attention to detail.
- Ability to work under pressure and remain calm and effective during busy periods.
- Flexibility to work evenings and weekends as required by the event schedule.
- Experience of invoicing and financial statement preparation.
Desirable Skills
- Knowledge of the performing arts industry and current trends.
- Experience in negotiating contracts and managing budgets.
- Familiarity with health and safety regulations within a theatre or event context.
Benefits
- c£25-30K salary, negotiable depending on experience
- 22 days + statutory holiday, (rising with service to 25 days)
- Free onsite parking
- Nest pension
- 35 hours per week (some evenings and weekends will be required)
- A supportive and creative working environment within an established cultural hub.
- Opportunity to be involved in diverse, exciting projects and events.
- The chance to contribute to the growth and success of a community-focussed venue
- Opportunities for professional development and growth within the arts sector.
Bookings Coordinator
Bromsgrove, Worcestershire
c£25,000 – £30,000 negotiable depending on experience + benefits
#J-18808-Ljbffr
Bookings Coordinator in Bromsgrove) employer: Recruit 4 Talent
Contact Detail:
Recruit 4 Talent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bookings Coordinator in Bromsgrove)
✨Tip Number 1
Network like a pro! Attend local events, workshops, or theatre performances to meet people in the industry. You never know who might be looking for a Bookings Coordinator or can put in a good word for you.
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your experience in event management and theatre operations. Include any successful events you've coordinated and the feedback you received – this will make you stand out!
✨Tip Number 3
Be proactive! Reach out directly to Artrix theatre and express your interest in the role. A friendly email or a quick call can go a long way in showing your enthusiasm and commitment.
✨Tip Number 4
Keep an eye on our website for job openings and updates. Applying through our site not only keeps you in the loop but also shows you're serious about joining the team at Artrix!
We think you need these skills to ace Bookings Coordinator in Bromsgrove)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Bookings Coordinator role. Highlight your experience in theatre or event management, and show us how your skills align with what we're looking for at Artrix.
Show Off Your Communication Skills: Since you'll be liaising with various stakeholders, it's crucial to demonstrate your excellent communication abilities. Use clear and concise language in your application to reflect this skill right from the start.
Be Organised: We love a well-structured application! Make sure your documents are neatly formatted and easy to read. This not only shows your organisational skills but also makes it easier for us to see why you’d be a great fit.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Recruit 4 Talent
✨Know Your Venue
Before the interview, take some time to research Artrix theatre. Familiarise yourself with their events, community involvement, and any recent performances. This will not only show your genuine interest but also help you tailor your answers to align with their mission.
✨Showcase Your Organisational Skills
As a Bookings Coordinator, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed several events or projects at once. Highlight your organisational strategies and how they led to successful outcomes.
✨Communicate Clearly
Excellent communication is key in this role. During the interview, practice articulating your thoughts clearly and concisely. Be ready to discuss how you've effectively liaised with various stakeholders in previous roles, as this will demonstrate your ability to handle the diverse interactions required at Artrix.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills, especially under pressure. Think of scenarios where you've had to resolve issues during events or bookings. Prepare to explain your thought process and the steps you took to ensure everything ran smoothly.