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- Tasks: Manage tenant invoicing, supplier payments, and financial reporting for property management.
- Company: Join Mill Street Ltd., a dynamic property management company.
- Benefits: Flexible hours, remote work, and the chance to enhance your bookkeeping skills.
- Why this job: Make an impact in property management while enjoying the freedom of freelance work.
- Qualifications: Experience in property management bookkeeping and proficiency in Xero required.
- Other info: Perfect for organised, proactive individuals looking for part-time remote work.
Freelance Bookkeeper (Property Management)
Department: HR, Finance & Development
Employment Type: Freelance
Location: Bedford (Hybrid)
Reporting To: Natasha Magon
Role: Freelance Bookkeeper (Property Management)
Company: Mill Street Ltd.
Location: Remote (UK-based preferred)
Hours: Approx. 8 hours per week (flexible)
Contract: Freelance / Contractor basis
Mill Street Ltd. is a property management company that owns and manages a commercial property jointly with DAPCO (via SIPPs pension schemes). We handle tenant invoicing for rent, service charges, and utilities, alongside property-related expenses, service charge reconciliations, and VAT obligations.
We are seeking an experienced freelance bookkeeper with property management expertise to support the financial operations of the business on a part-time, remote basis.
Key Responsibilities
Tenant Management
- Raise and send invoices for rent, service charges, and utilities.
- Handle tenant queries relating to financial matters.
- Monitor payments received and follow up on outstanding balances.
Supplier Management
- Process supplier invoices and ensure timely payments.
- Maintain accurate records of property-related expenses.
Financial Operations
- Manage cash flow and bank reconciliations.
- Record and reconcile intercompany balances accurately.
- Process accruals, prepayments, and necessary adjustments.
VAT & Compliance
- Check VAT and submit quarterly VAT returns for Mill Street Ltd.
- Ensure all VAT obligations are met on time and recorded accurately.
Reporting
- Prepare month-end financial reports for directors.
- Support with pension/SIPP-related financial reporting where required.
Other Duties
- Carry out annual service charge reconciliations.
- Provide additional bookkeeping support as required.
Skills, Knowledge and Expertise
Skills & Experience Required
- Proven experience in property management bookkeeping.
- Proficiency in Xero (essential).
- Strong knowledge of accruals, prepayments, intercompany transactions, VAT returns, and service charge reconciliations.
- Excellent attention to detail, with confidence handling tenant queries.
- Organised, proactive, and comfortable working independently as a remote freelancer.
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Freelance Bookkeeper (Property Management) employer: Receptional
Contact Detail:
Receptional Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Freelance Bookkeeper (Property Management)
✨Tip Number 1
Network like a pro! Reach out to your contacts in the property management sector and let them know you're on the lookout for freelance bookkeeping gigs. You never know who might have a lead or be looking for someone just like you!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your bookkeeping expertise, especially in property management. Include examples of your work with tenant invoicing, VAT returns, and any software like Xero that you’re proficient in.
✨Tip Number 3
Stay active on job boards and platforms where freelance opportunities pop up. Set alerts for roles that match your skills, and don’t hesitate to apply through our website for the best chances of landing that perfect gig!
✨Tip Number 4
Prepare for interviews by brushing up on common questions related to property management bookkeeping. Be ready to discuss your experience with tenant queries and financial reporting, as this will show potential clients you mean business!
We think you need these skills to ace Freelance Bookkeeper (Property Management)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in property management bookkeeping. We want to see how your skills match up with what we're looking for, so don’t be shy about showcasing your proficiency in Xero and your knowledge of VAT returns!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this freelance role. Share specific examples of your past work that relate to tenant management and financial operations, and let us know why you’re excited about working with Mill Street Ltd.
Show Off Your Attention to Detail: As a bookkeeper, attention to detail is key. In your application, highlight instances where your meticulous nature has helped you catch errors or improve processes. We love candidates who can demonstrate their organisational skills and proactive approach!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team at Mill Street Ltd!
How to prepare for a job interview at Receptional
✨Know Your Numbers
Brush up on your bookkeeping skills, especially in property management. Be ready to discuss your experience with tenant invoicing, service charge reconciliations, and VAT obligations. This will show that you understand the role and can hit the ground running.
✨Familiarise Yourself with Xero
Since proficiency in Xero is essential for this role, make sure you’re comfortable navigating the software. If you can, practice using it before the interview so you can confidently discuss how you've used it in past roles.
✨Prepare for Scenario Questions
Think about common scenarios you might face as a freelance bookkeeper in property management. Prepare examples of how you've handled tenant queries or managed cash flow effectively. This will demonstrate your problem-solving skills and experience.
✨Show Your Organisational Skills
As a remote freelancer, being organised is key. Be ready to share how you manage your time and tasks effectively. Discuss any tools or methods you use to stay on top of your workload, as this will reassure them of your ability to work independently.