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For Companies At a Glance
- Tasks: Manage and control project documentation, ensuring compliance and accessibility.
- Company: Established family-owned business with a focus on social housing refurbishment.
- Benefits: Hybrid working options, competitive salary, and opportunities for professional growth.
- Why this job: Join a dynamic team and play a key role in impactful housing projects.
- Qualifications: Experience in document control within construction or social housing sectors.
- Other info: Collaborative environment with a commitment to continuous improvement.
The predicted salary is between 36000 - 60000 £ per year.
The Company
We are currently working in partnership with a well-established, family-owned business that brings decades of experience. Their core expertise lies in the refurbishment and maintenance of social housing, as well as the development of new-build projects within the public sector. With an annual turnover exceeding £20 million, the company manages a diverse portfolio of projects ranging in value from £100,000 to over £5 million. Their agile and collaborative approach allows them to consistently deliver value-driven solutions tailored to the specific needs of housing associations, local authorities, and other public sector clients.
The Role
Our client is currently seeking an experienced Document Controller to join their growing team on a site-based role in North London, with hybrid working options available depending on experience. The successful candidate will be responsible for managing and controlling all project documentation, ensuring documents are compliant with company procedures and statutory requirements. You will act as the central point of coordination for the receipt, review, storage, and distribution of project documents, supporting internal teams and external stakeholders such as sub-contractors, consultants, and clients.
Roles and responsibilities include but are not limited to:
- Create, organise, store, and retrieve both electronic and hard copy project documents to maintain accuracy, integrity, and accessibility
- Ensure all company documentation follows consistent naming conventions, numbering systems, and version control
- Maintain document registers and ensure files are properly classified, indexed, and securely stored
- Log project documentation accurately, assigning document numbers and ensuring all documents are easily identifiable
- Manage the distribution and circulation of drawings, reports, correspondence, and project data to relevant stakeholders
- Ensure that the correct version of all documents is available to the right personnel at the right time
- Review and verify documentation for accuracy, completeness, and adherence to company standards and industry regulations
- Ensure compliance with legal, contractual, and regulatory requirements, including GDPR and Retrofit/SHDF documentation standards
- Liaise with project teams to support timely submission and approval of controlled documents
- Track document revisions and maintain an audit trail of changes, approvals, and distribution
- Safeguard sensitive and confidential information through secure handling and storage
- Support internal and external audits by providing accurate and timely document records
- Provide training and guidance to project team members on document control systems and standard operating procedures
- Assist in the implementation and continuous improvement of document management systems and processes
Knowledge & Experience:
Knowledge
- Understanding of document control best practices, including version control, indexing, metadata management, and retention policies
- Familiarity with industry-specific regulations, particularly relating to Retrofit and Social Housing Decarbonisation Fund (SHDF) processes
- Awareness of quality management and building regulation compliance standards
Experience
- Proven experience as a Document Controller or in a records management role within the construction, engineering, or social housing sector
- Hands-on experience using and managing electronic document management systems (EDMS) or similar quality control databases
- Demonstrated ability to maintain accurate, organised records, following consistent numbering, naming conventions, and filing procedures
- Experience implementing document control systems and ensuring adherence to ISO standards and QA procedures
- Knowledge of technical terminology and documentation used within the Retrofit/SHDF or housing refurbishment industries
Locations
Document Controller in Brent, London employer: Recco
Contact Detail:
Recco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Brent, London
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and social housing sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your document control experience, including examples of how you've managed project documentation effectively. This will give potential employers a clear picture of what you can bring to their team.
✨Tip Number 3
Prepare for interviews by brushing up on industry regulations and best practices. Be ready to discuss how you’ve ensured compliance with standards like GDPR and ISO in your previous roles. This will show that you’re not just a fit for the role, but also passionate about the field.
✨Tip Number 4
Don’t forget to apply through our website! We make it easy for you to find and apply for Document Controller positions. Plus, we’re here to support you every step of the way, so let’s get you that job!
We think you need these skills to ace Document Controller in Brent, London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems and any relevant industry knowledge, especially around social housing and compliance standards. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a perfect fit. Don’t forget to mention your understanding of document control best practices and any specific experiences that relate to the job.
Showcase Your Attention to Detail: As a Document Controller, attention to detail is key. In your application, make sure to demonstrate your ability to maintain accuracy and organisation in your work. You could mention specific examples where your meticulousness made a difference in past roles.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes directly to us. Plus, we love seeing candidates who take the initiative to follow our preferred process!
How to prepare for a job interview at Recco
✨Know Your Documents
Before the interview, brush up on your knowledge of document control best practices. Be ready to discuss how you’ve managed project documentation in the past, including version control and compliance with industry regulations. This will show that you understand the role and can hit the ground running.
✨Familiarise Yourself with the Company
Take some time to research the company’s projects and values. Understanding their approach to social housing and refurbishment will help you tailor your answers and demonstrate your genuine interest in their work. Plus, it’ll give you a chance to ask insightful questions during the interview.
✨Prepare for Scenario Questions
Expect to be asked about specific scenarios related to document management. Think of examples from your previous roles where you successfully handled document control challenges, such as ensuring compliance or managing revisions. Use the STAR method (Situation, Task, Action, Result) to structure your responses clearly.
✨Showcase Your Tech Skills
Since the role involves using electronic document management systems, be prepared to discuss your experience with these tools. Highlight any specific software you’ve used and how you’ve leveraged technology to improve document control processes. This will demonstrate your technical proficiency and adaptability.