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For Companies At a Glance
- Tasks: Manage vehicle fleet records, compliance, and support daily operations.
- Company: Join a successful Leicester-based organisation with a proactive team.
- Benefits: Competitive salary, supportive environment, and free onsite parking.
- Why this job: Be part of a growing business and make an impact on fleet management.
- Qualifications: Strong organisational skills and previous administrative experience preferred.
- Other info: Opportunity for career development in a dynamic workplace.
The predicted salary is between 25000 - 28000 ÂŁ per year.
RECfinancial are working exclusively with a successful Leicester based organisation who are keen to appoint a detail-oriented Fleet Administrator to support the effective management of the vehicle fleet. Working Monday - Friday within the office, commutable from Thurmaston, Syston, Birstall, Leicester and Leicestershire. This is a fantastic opportunity to work alongside a proâactive team and be part of a growing business.
THE MAIN FLEET ADMINISTRATOR ROLE
This Fleet Administrator role is key to ensuring all vehicles are compliant, wellâmaintained, and operating efficiently to support business operations. The successful candidate will have excellent communication and administrative skills to be able to organise and support the day to day running of the office. Plus, be able to coordinate the paperwork for every vehicle and maintain accurate records. The ideal applicant will be a proactive and reliable individual, who can manage a busy workload, communicate effectively with a range of stakeholders, and ensure the smooth dayâtoâday running of fleet operations.
KEY RESPONSIBILITIES ROLE
- Maintaining accurate records for all company vehicles, including registrations, insurance, MOTs, servicing, and repairs
- Scheduling and tracking vehicle servicing, maintenance, and inspections
- Monitoring fleet compliance, ensuring all legal and company requirements are met
- Liaising with drivers, suppliers, garages, and leasing companies
- Managing fuel cards, tolls, and vehicleârelated expenses
- Processing documentation, invoices, and maintaining fleet databases
- Assisting with vehicle acquisitions, disposals, and lease agreements
- Handling driver queries and providing administrative support
- Producing reports on fleet performance, costs, and usage
- Supporting the implementation of fleet policies and procedures
SKILLS & EXPERIENCE REQUIRED
- Previous experience in an administrative role (fleet or logistics experience desirable)
- Strong organisational skills with the ability to manage multiple tasks
- High attention to detail and accuracy
- Good communication and interpersonal skills
- Proficient in Microsoft Office, particularly Excel
- Ability to work independently and as part of a team
- Knowledge of fleet compliance and regulations (advantageous)
What the client can offer
- Competitive salary ÂŁ25,000k - ÂŁ28,000k and benefits
- Supportive team environment
- Opportunity to develop within a growing organisation
- Free Parking onsite
Fleet Administrator employer: Rec Financial
Contact Detail:
Rec Financial Recruiting Team
StudySmarter Expert Advice đ¤Ť
We think this is how you could land Fleet Administrator
â¨Tip Number 1
Network like a pro! Reach out to your connections in the fleet and logistics industry. You never know who might have a lead on that perfect Fleet Administrator role. Plus, donât forget to let them know youâre on the lookout!
â¨Tip Number 2
Prepare for interviews by researching the company and its fleet operations. Show them youâre not just another candidate; youâre genuinely interested in how they manage their vehicles and what you can bring to the table.
â¨Tip Number 3
Practice your communication skills! As a Fleet Administrator, youâll need to liaise with various stakeholders. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any questions thrown your way.
â¨Tip Number 4
Apply through our website! Itâs the best way to ensure your application gets noticed. Plus, we love seeing proactive candidates who take the initiative to connect directly with us.
We think you need these skills to ace Fleet Administrator
Some tips for your application đŤĄ
Tailor Your CV: Make sure your CV highlights your relevant experience, especially in administrative roles. We want to see how your skills align with the Fleet Administrator position, so donât be shy about showcasing your organisational prowess and attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why youâre the perfect fit for our team. Mention specific experiences that relate to fleet management and how you can contribute to our growing business.
Show Off Your Communication Skills: Since this role involves liaising with various stakeholders, make sure your written application reflects your communication skills. Keep it clear, concise, and professional â we love a well-structured application!
Apply Through Our Website: We encourage you to apply directly through our website. Itâs the easiest way for us to receive your application and ensures youâre considered for the role. Plus, it shows youâre proactive â just what weâre looking for!
How to prepare for a job interview at Rec Financial
â¨Know Your Fleet Basics
Before the interview, brush up on your knowledge of fleet management. Understand key terms like compliance, servicing schedules, and vehicle documentation. This will show that you're not just interested in the role but also have a solid grasp of what it entails.
â¨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your attention to detail and ability to keep things running smoothly.
â¨Communicate Effectively
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Think about how you would handle common scenarios, like resolving driver queries or coordinating with suppliers, and be ready to discuss these during the interview.
â¨Demonstrate Proactivity
Employers love candidates who take initiative. Prepare to discuss times when you went above and beyond in your previous roles. Whether it was streamlining a process or suggesting improvements, showing that you can think ahead will set you apart.