At a Glance
- Tasks: Manage front-of-house duties and support the smooth running of the office.
- Company: Join a vibrant team in a dynamic Bristol office.
- Benefits: Up to £32,000 salary, 25 days holiday, and private healthcare.
- Other info: Great opportunities for training and career growth.
- Why this job: Be the friendly face of the office and make a real impact.
- Qualifications: College diploma preferred; customer service experience is a plus.
The predicted salary is between 32000 - 32000 € per year.
The Office Assistant is responsible for managing front-of-house duties, supporting administrative functions, and ensuring the smooth day-to-day running of the office. This role provides key support to the Operations Manager and the wider team, assisting with office administration and client interactions.
Responsibilities
- Office & Facilities Management
- Maintain a clean, organised, and presentable office environment.
- Order and manage office supplies, stationery, kitchen stock, and consumables.
- Water plants and ensure the office remains welcoming.
- Oversee general office maintenance, including workstation assessments.
- Schedule and coordinate first aid training and fire marshal duties.
- Replenish first aid kits and manage safety compliance.
- Reception & Front-of-House
- Greet and assist visitors, ensuring a professional and welcoming office environment.
- Manage incoming calls, emails, and correspondence.
- Coordinate meeting room bookings and visitor arrangements.
- Handle participant and client hospitality.
- Administrative Support
- Handle document management, printing, scanning, and filing.
- Research and book travel arrangements, including flights and hotels.
- Organise internal meetings, training sessions, and company events.
- Manage post, deliveries, and courier arrangements.
- Support financial administration under the direction of the Operations Manager.
- HR & Team Support
- Assist with new starter onboarding, including document tracking.
- Schedule appraisals, reviews, and HR documentation processing.
- Organise office socials, lunches, and team-building activities.
- Support to Operations Manager
- Assist with delegated operational tasks and special projects.
- Provide administrative support to leadership as needed.
- Act as a liaison between employees and the Operations Manager for office-related requests.
Your Experience & Education
- Essential Skills
- Communication: Strong verbal and written communication skills for interacting with clients, colleagues, and vendors.
- Organisation: Ability to manage files, schedules, and office operations efficiently.
- Multitasking: Handling multiple tasks simultaneously without losing focus.
- Customer Service: Professional and friendly demeanour when greeting visitors and responding to inquiries.
- Time Management: Prioritising tasks effectively to keep the office running smoothly.
- Tech Savvy: Familiarity with office software (Microsoft Office Suite, email platforms, scheduling tools).
- Problem-Solving: Quick thinking and adaptability to handle unexpected situations.
- Attention to Detail: Accuracy in scheduling, data entry, and administrative support.
- Discretion & Confidentiality: Handling sensitive company and client information with professionalism.
Qualifications
- College diploma or degree.
- Previous experience in office administration, customer service, or reception preferred.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and other office technology.
- Ability to work independently and collaboratively in a team setting.
- Strong interpersonal skills and a positive attitude.
The Details
- Salary up to £32,000 depending on experience.
- Full time position (37.5hrs) based in Bristol City Centre.
- Office based.
- 25 days holiday a year + bank holidays.
- Group Company Pension Scheme.
- Private Healthcare scheme.
- Dedicated employee training budgets.
- Company bonus scheme.
Office Assistant employer: Rebus Medical Ltd
Join a dynamic team in the heart of Bristol City Centre, where as an Office Assistant, you'll play a vital role in ensuring our office runs smoothly and efficiently. We pride ourselves on fostering a supportive work culture that values employee growth, offering dedicated training budgets and opportunities for professional development. With competitive benefits including private healthcare, a generous holiday allowance, and a company bonus scheme, we are committed to creating a rewarding and engaging workplace for all our staff.
StudySmarter Expert Advice🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media, website, and any recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since the Office Assistant role involves a lot of interaction with clients and colleagues, try role-playing common scenarios with a friend. This will boost your confidence and help you articulate your thoughts clearly.
✨Tip Number 3
Be ready to showcase your organisational skills during the interview. Bring examples of how you've managed multiple tasks or projects in the past. This will demonstrate your ability to keep things running smoothly, just like they need in the office.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Assistant role. Highlight your communication, organisation, and multitasking abilities to show us you're the perfect fit!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re excited about the role and how your previous experiences make you a great candidate. Keep it friendly and professional!
Show Off Your Tech Skills:Since we’re looking for someone tech-savvy, mention any experience you have with Microsoft Office or other office software. Let us know how you’ve used these tools to improve efficiency in past roles.
Apply Through Our Website:We love seeing applications come through our website! It’s the best way to ensure your application gets noticed. So, don’t hesitate – submit your application today and join our awesome team!
How to prepare for a job interview at Rebus Medical Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Assistant role. Familiarise yourself with the responsibilities listed in the job description, such as managing front-of-house duties and supporting administrative functions. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Organisation Skills
Since this role requires strong organisational abilities, be prepared to discuss specific examples of how you've managed files, schedules, or office operations in the past. Bring along any relevant documents or examples that showcase your ability to keep things running smoothly.
✨Practice Your Communication
As an Office Assistant, you'll need to interact with clients and colleagues regularly. Practise your verbal and written communication skills before the interview. Consider role-playing common scenarios, like greeting a visitor or handling a phone call, to show you can maintain a professional and friendly demeanour.
✨Demonstrate Your Problem-Solving Skills
Be ready to discuss how you've handled unexpected situations in previous roles. Think of examples where you had to think on your feet or adapt quickly. This will show them that you can handle the multitasking and quick decision-making required in the office environment.
