At a Glance
- Tasks: Manage front-of-house duties and support the smooth running of the office.
- Company: Dynamic company in Bristol with a focus on teamwork and collaboration.
- Benefits: Competitive salary, 25 days holiday, private healthcare, and training budgets.
- Other info: Exciting opportunities for personal growth and team-building activities.
- Why this job: Join a vibrant team and make a real difference in daily operations.
- Qualifications: College diploma preferred; experience in office admin or customer service is a plus.
The predicted salary is between 30000 - 32000 € per year.
The Office Assistant is responsible for managing front-of-house duties, supporting administrative functions, and ensuring the smooth day-to-day running of the office. This role provides key support to the Operations Manager and the wider team, assisting with office administration and client interactions.
Responsibilities
- Office & Facilities Management
- Maintain a clean, organised, and presentable office environment.
- Order and manage office supplies, stationery, kitchen stock, and consumables.
- Water plants and ensure the office remains welcoming.
- Oversee general office maintenance, including workstation assessments.
- Schedule and coordinate first aid training and fire marshal duties.
- Replenish first aid kits and manage safety compliance.
- Reception & Front-of-House
- Greet and assist visitors, ensuring a professional and welcoming office environment.
- Manage incoming calls, emails, and correspondence.
- Coordinate meeting room bookings and visitor arrangements.
- Handle participant and client hospitality.
- Administrative Support
- Handle document management, printing, scanning, and filing.
- Research and book travel arrangements, including flights and hotels.
- Organise internal meetings, training sessions, and company events.
- Manage post, deliveries, and courier arrangements.
- Support financial administration under the direction of the Operations Manager.
- HR & Team Support
- Assist with new starter onboarding, including document tracking.
- Schedule appraisals, reviews, and HR documentation processing.
- Organise office socials, lunches, and team-building activities.
- Support to Operations Manager
- Assist with delegated operational tasks and special projects.
- Provide administrative support to leadership as needed.
- Act as a liaison between employees and the Operations Manager for office-related requests.
Your Experience & Education
- Essential Skills
- Communication: Strong verbal and written communication skills for interacting with clients, colleagues, and vendors.
- Organisation: Ability to manage files, schedules, and office operations efficiently.
- Multitasking: Handling multiple tasks simultaneously without losing focus.
- Customer Service: Professional and friendly demeanour when greeting visitors and responding to inquiries.
- Time Management: Prioritising tasks effectively to keep the office running smoothly.
- Tech Savvy: Familiarity with office software (Microsoft Office Suite, email platforms, scheduling tools).
- Problem-Solving: Quick thinking and adaptability to handle unexpected situations.
- Attention to Detail: Accuracy in scheduling, data entry, and administrative support.
- Discretion & Confidentiality: Handling sensitive company and client information with professionalism.
- Qualifications
- College diploma or degree.
- Previous experience in office administration, customer service, or reception preferred.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and other office technology.
- Ability to work independently and collaboratively in a team setting.
- Strong interpersonal skills and a positive attitude.
The Details
- Salary up to £32,000 depending on experience.
- Full time position (37.5hrs) based in Bristol City Centre.
- Office based.
- 25 days holiday a year + bank holidays.
- Group Company Pension Scheme.
- Private Healthcare scheme.
- Dedicated employee training budgets.
- Company bonus scheme.
Office Assistant in Bath employer: Rebus Medical Ltd
Join a dynamic team in the heart of Bristol City Centre, where as an Office Assistant, you will play a vital role in ensuring our office runs smoothly and efficiently. We pride ourselves on fostering a supportive work culture that values employee growth, offering dedicated training budgets and opportunities for professional development. With competitive benefits including a generous holiday allowance, private healthcare, and a company bonus scheme, we are committed to providing a rewarding and meaningful workplace for all our staff.
StudySmarter Expert Advice🤫
We think this is how you could land Office Assistant in Bath
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when it comes to discussing your skills and experiences.
✨Tip Number 3
Dress the part! Make sure you’re dressed appropriately for the office environment. A smart appearance can make a great first impression and show that you take the opportunity seriously.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Office Assistant in Bath
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Assistant role. Highlight your organisational skills, customer service experience, and any relevant tech savvy to catch our eye!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for our team. Don’t forget to mention your enthusiasm for supporting the Operations Manager and the wider team.
Show Off Your Communication Skills:Since strong communication is key for this role, make sure your application is clear and concise. Use proper grammar and spelling, and don’t hesitate to show off your friendly tone – we love a good chat!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Rebus Medical Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Assistant role. Familiarise yourself with the responsibilities listed in the job description, such as managing front-of-house duties and supporting administrative functions. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Organisation Skills
Since this role requires strong organisational abilities, be prepared to discuss specific examples of how you've managed tasks or projects in the past. Bring up instances where you successfully handled multiple responsibilities at once, showcasing your multitasking prowess.
✨Practice Your Communication Skills
As an Office Assistant, you'll need to interact with clients and colleagues regularly. Practise clear and professional communication before the interview. You might even want to role-play common scenarios, like greeting a visitor or handling a phone call, to show off your customer service skills.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you determine if the company is the right fit for you.
