At a Glance
- Tasks: Manage studio operations, provide admin support, and ensure health and safety compliance.
- Company: Join a vibrant and expanding studio with a focus on teamwork and creativity.
- Benefits: Enjoy 26 days holiday, private medical insurance, and enhanced family leave.
- Other info: Diverse and inclusive workplace with opportunities for personal and professional growth.
- Why this job: Be part of a dynamic team and make a real difference in a creative environment.
- Qualifications: Strong admin skills, attention to detail, and familiarity with health and safety protocols.
The predicted salary is between 30000 - 40000 £ per year.
Join our dynamic and expanding studio, as we seek to add a dedicated Facilities and Administration Assistant to our team! Your duties will encompass opening and closing the studio buildings, ensuring compliance with regulations, and providing efficient administration support.
Shift Pattern: Early: 07:00 - 15:30, Monday to Friday; Mid: 08:30 - 17:00, Monday to Friday; Late: 10:30 - 19:00, Monday to Friday. Shift rotation occurs weekly and work may include weekends or longer shifts.
Responsibilities:
- Oversee and prioritize tasks across all facilities to ensure efficient daily operations.
- Provide comprehensive administrative assistance, which includes managing phone calls, processing mail, coordinating courier services, and handling collections and deliveries.
- Greet visitors with a warm and professional attitude.
- Monitor and replenish office supplies, refreshments, personal protective equipment (PPE), and inventory for the snack shop.
- Ensure compliance with health and safety standards by conducting risk assessments, organizing fire drills, and tracking training needs; maintain firefighting equipment, conduct checks on fire alarms, sprinkler systems, fire extinguishers and EML.
- Maintain accurate building signage and manage security systems, including key control.
- Plan and carry out Portable Appliance Testing (PAT) and keep related records current.
- Assist in the organization of company social events and the upkeep of the games library.
- Adopt a proactive approach to maintaining the office's overall condition and appearance.
- Ensure the efficient completion of meeting documentation and various administrative tasks such as photocopying, scanning, and filing.
Qualifications:
- Demonstrated administrative expertise in a dynamic environment, efficiently managing multiple priorities.
- Familiarity with facilities management and a comprehensive understanding of health and safety protocols.
- Proficient in Microsoft Office Suite and other pertinent software applications.
- Strong organisational abilities complemented by meticulous attention to detail.
- Availability for out-of-hours callouts after training.
- A valid driving licence and access to a vehicle is desirable.
Benefits:
- 26 days holiday plus bank holidays (increasing to 31 days after 5 years of service).
- BUPA Private Medical Insurance, healthcare cash plan, including dental and vision.
- Life Assurance, Income Protection & Critical Illness Cover.
- Enhanced Family Leave.
- Interest‑free, tax‑free loans.
- Enhanced Pension Scheme.
- EAP – range of Mental Health and Wellbeing Support.
- Additional discounts, free parking at the studio and other social events.
Location: Based fully onsite in our Didcot studio. We encourage a diverse and inclusive workforce. All demographics of culture, gender, ethnicity, and neurodiversity are welcomed.
Facilities and Administration Assistant employer: Rebellion
Join our vibrant and inclusive Didcot studio, where we prioritise employee well-being and professional growth. As a Facilities and Administration Assistant, you'll enjoy a supportive work culture with comprehensive benefits, including generous holiday allowances, private medical insurance, and opportunities for personal development. Our commitment to diversity ensures that every team member feels valued and empowered to contribute meaningfully to our dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities and Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the facilities management field. A personal recommendation can go a long way in landing that interview.
✨Tip Number 2
Prepare for the interview by researching our studio and understanding our values. We love candidates who show genuine interest in what we do, so be ready to discuss how your skills align with our mission!
✨Tip Number 3
Practice common interview questions related to administration and facilities management. Think about scenarios where you've demonstrated your organisational skills or handled multiple priorities effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in our minds and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’d be a perfect fit!
We think you need these skills to ace Facilities and Administration Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Facilities and Administration Assistant role. Highlight any relevant administrative expertise and familiarity with facilities management to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our dynamic studio. Share specific examples of how you've managed multiple priorities in previous roles.
Show Off Your Organisational Skills:We love a candidate who can keep things organised! In your application, mention any tools or methods you use to stay on top of tasks, especially in a busy environment like ours.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity in our Didcot studio.
How to prepare for a job interview at Rebellion
✨Know Your Stuff
Familiarise yourself with the key responsibilities of the Facilities and Administration Assistant role. Understand the importance of compliance with health and safety standards, and be ready to discuss how you would manage tasks like risk assessments and maintaining firefighting equipment.
✨Show Off Your Organisational Skills
Prepare examples that showcase your ability to juggle multiple priorities in a dynamic environment. Think about times when you've efficiently managed administrative tasks or coordinated events, as this will demonstrate your fit for the role.
✨Be Personable
Since you'll be greeting visitors, practice your warm and professional greeting. A friendly attitude goes a long way, so think about how you can make a great first impression during the interview.
✨Ask Smart Questions
Prepare thoughtful questions about the studio's culture, team dynamics, and expectations for the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
