At a Glance
- Tasks: Join our team to manage facilities and provide essential admin support in a vibrant gaming studio.
- Company: Rebellion, an indie game developer with a creative and inclusive culture.
- Benefits: Enjoy 26 days holiday, private medical insurance, and loads of discounts and social events.
- Other info: Flexible shifts, great location in Oxford, and opportunities for personal and professional growth.
- Why this job: Be part of a dynamic environment where your contributions directly impact our creative projects.
- Qualifications: Strong admin skills, attention to detail, and familiarity with health and safety protocols required.
The predicted salary is between 25000 - 30000 £ per year.
We want you to #JOINTHEREBELLION! For 30 years we’ve been independently developing and publishing incredible video games at our multiple studios founded by Jason & Chris Kingsley, but Rebellion is more than just games. We have our own film and mo-cap studio, we create board games, publish books, and through 2000AD, publish comics and graphic novels such as the amazing Judge Dredd. Join our dynamic and expanding studio, as we seek to add a dedicated Facilities and Administration Assistant to our team!
As an essential member of our facilities team you will be based fully onsite in our Didcot studio. Your duties will encompass the opening and closing of buildings as well as ensuring they are properly compliant with regulations. You will provide efficient administration support to the business, ensuring that all buildings and facilities are maintained to enable staff and visitors to work safely and effectively.
There are three shift patterns for this role, and the team will rotate shifts each week. The patterns are:
- Early: 07:00 - 15:30
- Mid: 08:30 - 17:00
- Late: 10:30 - 19:00
All of these shifts are Monday to Friday. Our hours are flexible to meet the business needs so some weekends and longer shifts may also be necessary.
Responsibilities:
- Oversee and prioritize tasks across all facilities to ensure efficient daily operations.
- Provide comprehensive administrative assistance, which includes managing phone calls, processing mail, coordinating courier services, and handling collections and deliveries, among other responsibilities.
- Greet visitors with a warm and professional attitude.
- Monitor and replenish office supplies, refreshments, personal protective equipment (PPE), and inventory for the snack shop.
- Ensure compliance with health and safety standards by conducting risk assessments, organizing fire drills, and tracking training needs.
- Maintenance of firefighting equipment, conducting checks on fire alarms, sprinkler systems, fire extinguishers and EML.
- Maintain accurate building signage and manage security systems, including key control.
- Plan and carry out Portable Appliance Testing (PAT) and keep related records current.
- Assist in the organization of company social events and the upkeep of the games library.
- Adopt a proactive approach to maintaining the office's overall condition and appearance.
- Ensure the efficient completion of meeting documentation and various administrative tasks such as photocopying, scanning, and filing.
Requirements:
- Demonstrated administrative expertise in a dynamic environment, efficiently managing multiple priorities.
- Familiarity with facilities management and a comprehensive understanding of health and safety protocols.
- Proficient in Microsoft Office Suite and other pertinent software applications.
- Strong organisational abilities complemented by meticulous attention to detail.
- Be available to do any out of hours callouts after you have completed training. A valid driving license and access to a vehicle is desirable.
Benefits:
- 26 days holiday + Bank holidays (increasing with service at 5 years – one day each year until you reach 31 days)
- BUPA Private Medical Insurance, healthcare cash plan, including dental and Vision
- Life Assurance, Income Protection & Critical Illness Cover
- Enhanced Family Leave
- Interest Free, Tax-Free loans
- Enhanced Pension Scheme
- EAP a range of Mental Health and Wellbeing Support
- Plus loads more… including a wide range of discounts, freebies, and social events!
Life at Our Oxford HQ:
Our riverside headquarters in Oxford places you a short walk away from the city centre. Renowned for its rich historical backdrop and esteemed educational institutions, Oxford offers a unique blend of tradition and modernity, with its beautiful architecture and green spaces. Oxford also boasts excellent transport links, making it easy to navigate both the city and the wider country. The city’s train station, just a short walk from our studio, offers frequent services to London, as well as direct routes to major cities like Birmingham, Manchester, and Reading and we also offer free parking at the studio.
Our open-plan office promotes teamwork and innovation, with regular interaction with senior management and other departments, alongside access to free hot drinks, a handy tuck shop onsite and a range of local pubs, cafes and dining options nearby helping make every workday enjoyable!
Inside Rebellion:
Whichever team you join at Rebellion we are proud of our open, friendly, and creative atmosphere. We love what we do, and we have fun doing it! As a big indie developer, we have complete creative freedom over our titles which allows us to work on a massive variety of projects across all the major platforms. Our size, stability, and the variety of in-house expertise across multiple industries, makes Rebellion completely unique! We work in our own way, and we celebrate that as the key to our success. We foster an inclusive culture where you are encouraged to be yourself, to express your creativity and your talent. We are people focused and will support you in every way to can be the best at what you do. We recognise the importance of enjoying what you do and having a healthy work-life balance. We offer a friendly, creative, and relaxed working atmosphere, with sensibly managed projects and a wide variety of benefits and development opportunities for all our teams to ensure you are fully supported with your physical and Mental Well-being. We are actively recruiting for a diverse team and continue to add to our culture of growth and inclusion. Rebellion encourages innovation in all areas, and we look forward to hearing how you can help us to be better. We encourage all demographics of culture, gender, ethnicity, neurodiversity and beyond, because a representative team makes better products. If you are interested in working at Rebellion, but this role doesn’t sound quite like you, we’re recruiting for a range of positions across the studio and we’re always happy to receive speculative applications via our website. Visit our Careers website to view all our live vacancies: Rebellion: Careers #LI-Onsite
Facilities and Administration Assistant in Didcot employer: Rebellion
Rebellion is an exceptional employer, offering a vibrant and inclusive work culture that fosters creativity and collaboration. Located in the historic city of Oxford, our studio provides a supportive environment with extensive benefits, including generous holiday allowances, private medical insurance, and opportunities for personal growth. With a focus on employee well-being and a commitment to innovation, we ensure that every team member can thrive both professionally and personally.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities and Administration Assistant in Didcot
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at Rebellion. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Be ready for that interview! Research Rebellion’s projects and culture so you can show off your enthusiasm and fit. Prepare some questions to ask them too – it shows you’re genuinely interested!
✨Tip Number 3
Showcase your skills! If you have any relevant experience or projects, bring them up during conversations or interviews. It’s all about demonstrating how you can contribute to the team!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to reach out directly!
We think you need these skills to ace Facilities and Administration Assistant in Didcot
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A bit of humour or a personal touch can make your application stand out.
Tailor Your Application:Make sure to tailor your application to the Facilities and Administration Assistant role. Highlight relevant experience and skills that match the job description, especially in facilities management and administration.
Be Clear and Concise:Keep your application clear and to the point. Use bullet points for your skills and experiences to make it easy for us to read. Remember, we appreciate attention to detail!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, you can check out other opportunities while you’re there!
How to prepare for a job interview at Rebellion
✨Know the Company
Before your interview, take some time to research Rebellion. Familiarise yourself with their games, films, and overall culture. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Highlight Relevant Experience
Make sure to emphasise any previous administrative or facilities management experience you have. Be ready to discuss specific examples of how you've handled multiple priorities or ensured compliance with health and safety standards in past roles.
✨Prepare for Shift Questions
Since this role involves rotating shifts, be prepared to discuss your flexibility and availability. Think about how you can manage your time effectively across different shift patterns and be ready to share your thoughts on working weekends if necessary.
✨Show Your Organisational Skills
As a Facilities and Administration Assistant, strong organisational skills are key. Bring examples of how you've maintained order in a busy environment, whether it's managing office supplies or coordinating events. This will demonstrate your ability to keep things running smoothly.
