At a Glance
- Tasks: Support facilities and admin functions to ensure a safe and efficient working environment.
- Company: Join a vibrant studio in Didcot with a focus on teamwork and community.
- Benefits: Enjoy 26 days holiday, private medical insurance, and a range of exciting perks.
- Other info: Dynamic role with opportunities for personal growth and fun social events.
- Why this job: Be the backbone of our operations while making a positive impact on your colleagues' work life.
- Qualifications: Strong admin skills, attention to detail, and familiarity with health and safety protocols.
The predicted salary is between 30000 - 40000 £ per year.
Facilities and Administration Assistant – fully onsite at the Didcot studio. The position supports facilities and administration functions, ensuring buildings are compliant and staff have a safe, well‑maintained working environment.
Shift patterns:
- Early: 07:00‑15:30 Monday‑Friday
- Mid: 08:30‑17:00 Monday‑Friday
- Late: 10:30‑19:00 Monday‑Friday (weekend or longer shifts may be needed)
Responsibilities:
- Oversee and prioritise tasks across all facilities to ensure efficient daily operations.
- Provide comprehensive administrative assistance, which includes managing phone calls, processing mail, coordinating courier services, and handling collections and deliveries.
- Greet visitors with a warm and professional attitude.
- Monitor and replenish office supplies, refreshments, personal protective equipment (PPE) and inventory for the snack shop.
- Ensure compliance with health and safety standards by conducting risk assessments, organising fire drills, and tracking training needs; maintain firefighting equipment and conduct checks on fire alarms, sprinkler systems, fire extinguishers and EML.
- Maintain accurate building signage and manage security systems, including key control.
- Plan and carry out Portable Appliance Testing (PAT) and keep related records current.
- Assist in organising company social events and the upkeep of the games library.
- Adopt a proactive approach to maintaining the office’s overall condition and appearance.
- Ensure efficient completion of meeting documentation and various administrative tasks such as photocopying, scanning, and filing.
Qualifications:
- Demonstrated administrative expertise in a dynamic environment, efficiently managing multiple priorities.
- Familiarity with facilities management and a comprehensive understanding of health and safety protocols.
- Proficient in Microsoft Office Suite and other pertinent software applications.
- Strong organisational abilities complemented by meticulous attention to detail.
- Available for out-of-hours callouts after training.
- A valid driving licence and access to a vehicle is desirable.
Benefits:
- 26 days holiday + bank holidays (increase with service; up to 31 days after 5 years).
- BUPA Private Medical Insurance, healthcare cash plan, including dental and vision.
- Life Assurance, Income Protection & Critical Illness Cover.
- Enhanced Family Leave.
- Interest-Free, Tax-Free loans.
- Enhanced Pension Scheme.
- EAP – a range of Mental Health and Wellbeing Support.
- Additional benefits include a wide range of discounts, freebies and social events.
Facilities and Administration Assistant employer: Rebellion co
Join a dynamic team at our Didcot studio, where we prioritise employee wellbeing and professional growth. As a Facilities and Administration Assistant, you'll enjoy a supportive work culture that values your contributions, alongside comprehensive benefits such as private medical insurance, generous holiday allowances, and opportunities for personal development. Experience a vibrant workplace with regular social events and a commitment to maintaining a safe and compliant environment for all staff.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities and Administration Assistant
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the Didcot studio. Check out their social media and website to see what they're all about. This will help you connect with the team and show that you're genuinely interested in being part of their environment.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to facilities management and administration. Think about how your past experiences align with the responsibilities listed in the job description. We want you to feel confident when discussing your skills!
✨Tip Number 3
Show off your organisational skills! During the interview, share examples of how you've successfully managed multiple priorities in previous roles. This will demonstrate that you can handle the dynamic environment of the Facilities and Administration Assistant position.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to leave a lasting impression and reiterate your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Facilities and Administration Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Facilities and Administration Assistant role. Highlight any relevant administrative expertise and familiarity with facilities management to catch our eye!
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to express why you’re excited about joining StudySmarter and how your background aligns with our needs. Keep it friendly and professional, just like we are!
Show Off Your Organisational Skills:Since this role involves juggling multiple tasks, give us examples of how you've successfully managed priorities in the past. We love seeing how you keep things running smoothly!
Apply Through Our Website:We encourage you to apply directly through our website for a seamless application process. It’s the best way to ensure your application gets into our hands quickly!
How to prepare for a job interview at Rebellion co
✨Know Your Stuff
Make sure you understand the key responsibilities of the Facilities and Administration Assistant role. Familiarise yourself with health and safety protocols, facilities management, and the specific tasks mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities. Think about times when you’ve overseen tasks or maintained a well-ordered environment, as these will resonate well with the interviewers.
✨Be Personable
As you'll be greeting visitors and interacting with staff, it's important to showcase your warm and professional attitude. Practice your introduction and think about how you can make a great first impression. A friendly smile and a confident handshake can go a long way!
✨Prepare for Practical Questions
Expect questions that assess your problem-solving skills and ability to handle unexpected situations. Think about scenarios related to facilities management, like what you would do if a fire alarm goes off or how you’d manage an out-of-hours callout. Being prepared for these types of questions will demonstrate your proactive approach.
