HR & Office Coordinator

About Reason Digital

Reason Digital is a purpose-driven digital agency that specialises in creating impactful digital solutions for charities, nonprofits, and socially conscious organisations. Through innovation and collaboration, we leverage technology, strategy, and design to create meaningful change. By joining our team, you’ll have the opportunity to work with like-minded individuals who are passionate about making a difference.

We are looking for an organised and proactive HR & Office Coordinator to join our team. This role is crucial in ensuring the smooth running of our office environment and coordinating the employee lifecycle. If you have a passion for fostering a productive and engaging workplace while ensuring compliance with HR and health & safety processes, this could be the perfect opportunity for you!

What You’ll Be Responsible For:

Office Management

• Oversee the day-to-day running of the office environment, ensuring a well-maintained and efficient workspace.
• Manage office supplies, equipment, and vendor relationships.
• Maintain the equipment register, tracking company assets and licenses to ensure proper and timely allocation.
• Organise company events, meetings, and social activities to foster a positive workplace culture.
• Ensure health and safety compliance, including conducting risk assessments, organising training, and maintaining necessary records.
• Support the CEO with the coordination of the leadership team.
• Manage inbound communication (email, telephone) and maintain company information.

HR Administration

• Support line managers throughout the employee lifecycle, including recruitment, onboarding, development, and offboarding processes.
• Maintain and update the HR platform, ensuring accurate employee records and documentation.
• Provide HR data and reports to inform leadership decisions, aligned with key performance indicators (KPIs).
• Coordinate payroll processes with external accountants, ensuring accuracy and timely submission while supporting the team with queries.
• Assist with onboarding new starters, ensuring they have everything they need for a smooth transition.
• Support leadership teams by taking notes in HR-related meetings and following up on action points.
• Contribute to enhancing the employee experience, ensuring employees feel supported and engaged at work.

Your Skills & Experience

• Strong organisational and multitasking skills, with attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive and confidential information with discretion.
• Proactive, solution-focused mindset and the ability to work independently.
• Strong knowledge of office management and HR best practices.
• Proficiency in HR software, Microsoft Office Suite, and collaboration tools.
• Confidence to work alongside senior leaders and hold them accountable.

Qualifications & Experience

• Previous experience in office management and/or HR administration.
• Understanding of HR processes, payroll coordination, and employee lifecycle management.
• Familiarity with health and safety regulations is desirable.
• Experience working with HR software or platforms is an advantage.
• CIPD qualification would be advantageous but is not essential.

Our Values – We’re Looking for Someone Who:

• Gives out good energy – You bring out the best in your team and colleagues.
• Takes pride in their craft – You aim for excellence in your work and actively seek improvement.
• Sees the bigger picture – You understand the company’s mission and how we can maximise impact.
• Is unafraid to challenge – You push boundaries and engage in honest conversations when necessary.
• Is down to earth – You are honest, authentic, and dependable.

Role Details

• Salary: £28,000 – £30,000 pro rata
• Hours: 2 Days per week spread across 4 days
• Reporting to: CEO
• Location: Hybrid
• Contract Type: Permanent

Perks & Benefits

• Holidays: 26 days of paid leave plus bank holidays, with the option to purchase five extra days.
• Family-Friendly Policies: Enhanced parental leave and support.
• Volunteer Days: Three fully paid days per year for volunteering.
• Charitable Giving: Matched donations for fundraising efforts.
• Employee Perks: Perkbox, childcare vouchers, and more!
• Health & Wellbeing: Wellness days, up to six paid therapy or counselling sessions per year, and discounted gym memberships.

If you’re passionate about creating an efficient and engaging workplace and want to work in a purpose-driven organisation, we’d love to hear from you!

Please let us know if you require any adjustments during the recruitment process to ensure you can perform at your best.

For more information about the role or process, please contact our Talent Partner, Ruby Melling, who is managing this vacancy.

Good luck!