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For Companies At a Glance
- Tasks: Manage and maintain apprenticeship records, ensuring data accuracy and compliance.
- Company: Join Reaseheath College's dynamic Apprenticeships Department.
- Benefits: Enjoy 35 days leave, a generous pension, and on-site gym access.
- Other info: Opportunity for career growth in a supportive and inclusive environment.
- Why this job: Be part of a team that supports apprentices and employers in their journey.
- Qualifications: Level 2 Maths and English, plus relevant experience preferred.
The predicted salary is between 20000 - 25000 £ per year.
The Apprenticeships Department oversees a range of apprenticeships at Reaseheath College, from Level 2 (intermediate) through to Level 5 (degree) in courses from Agriculture through to Food Technologist, or Rail Engineering.
About the role
Our Apprenticeship Department has an exciting opportunity for a proactive and organised Apprenticeship Records Administrator. The purpose of this role is to audit, process and accurately maintain apprenticeship records on the learner management system, ensuring data integrity, compliance with funding requirements and that apprentices, employers and internal teams receive clear and timely information and support. You will work closely with a range of internal and external stakeholders, supporting complex apprenticeship processes and ensuring records, invoices and payments are managed efficiently and accurately.
Key responsibilities
- Maintain accurate, compliant apprenticeship records on the learner management system.
- Raise and process employer invoices and incentive payments on time.
- Support apprentices, employers and colleagues with clear guidance and system support.
- On-board learners and employers to apprenticeship systems, including DAS and End Point Assessment activity.
- Ensure records meet audit, funding and GDPR requirements.
The successful candidate will
- Have Level 2 Maths and English (GCSE Grade C or equivalent).
- Have Level 3 qualification or equivalent experience.
- Have experience of handling learner records on a Learner Management System (preferably PICS) is desirable.
- Have experience of reviewing and/or reconciling data.
- Have knowledge of ESFA funding requirements and systems linked to Apprenticeships (Funding Guidance, DAS, EDRS, Awarding Organisations) would be desirable but not essential.
We can offer you
- 35 days annual leave plus bank holidays.
- A two-week festive/New Year shut down.
- Generous pension scheme with an employer contribution of 20.8%.
- Enhanced sick pay of up to 6 months full pay depending upon service.
- On-site gym membership available.
- Pluxee reward scheme.
- Free Parking.
Additional information
This role constitutes 'regulated activity' as defined by the Protection of Freedom Act 2012. The successful candidate will therefore be required to undertake an enhanced DBS check with barred list information prior to starting employment. You must also have the right to work in the UK and will be required to provide evidence to support this. In addition, online checks will be carried out during the recruitment process. This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974.
Equality, Diversity and Inclusion
Reaseheath College is committed to achieving its public sector general equality duty, which is set out in the Equality Act 2010. The College has a clear mission and clear values, which incorporate equality, diversity and inclusion. The College staff recruitment and selection process, CPD processes, policies and practice are designed to ensure that when employment decisions are made, they are based solely on the skills and qualities required for the position and comply with all relevant employment legislation and best practice standards.
Disability Support
The College is a Disability Confident Employer and will support any reasonable adjustments you require to perform your best during the recruitment process. You can contact the HR team at HR@reaseheathcollege.com should you require any adjustments during either your application or during the assessment centre.
Apprenticeship Record Administrator employer: Reaseheath College
Contact Detail:
Reaseheath College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Apprenticeship Record Administrator
✨Tip Number 1
Get to know the company! Research Reaseheath College and its Apprenticeship Department. Understanding their values and mission will help you tailor your approach during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to data management and compliance. Think about examples from your past experiences that demonstrate your skills in handling learner records and working with stakeholders.
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insights into the company culture and the specifics of the Apprenticeship Records Administrator role, which can give you an edge in your interview.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows that you’re proactive and serious about landing the job. Don’t forget to follow up after applying to express your enthusiasm!
We think you need these skills to ace Apprenticeship Record Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Apprenticeship Records Administrator. We want to see how you can contribute to our team, so don’t hold back on showcasing your relevant experience!
Be Clear and Concise: When filling out your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key points stand out. This will help us quickly see why you’re a great fit for the role.
Show Your Enthusiasm: Let your passion for the role shine through in your written application. We love candidates who are excited about the opportunity to work with us and support apprentices. A little enthusiasm goes a long way!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Reaseheath College
✨Know Your Stuff
Make sure you understand the key responsibilities of the Apprenticeship Records Administrator role. Familiarise yourself with terms like learner management systems, ESFA funding requirements, and data integrity. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires a proactive and organised approach, prepare examples from your past experiences where you've successfully managed records or handled complex processes. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your skills effectively.
✨Ask Smart Questions
Prepare thoughtful questions to ask at the end of your interview. Inquire about the team dynamics, how success is measured in this role, or what challenges the department is currently facing. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
✨Be Ready for Compliance Queries
Given the importance of compliance in this role, brush up on GDPR and audit requirements related to apprenticeship records. Be prepared to discuss how you would ensure compliance and maintain data integrity, as this will demonstrate your understanding of the role's critical aspects.