Cyber Security Project Manager - 6 month FTC

Reapit is the original, end-to-end business technology provider for estate agencies of all sizes. We’ve been helping sales and lettings agents to build relationships and grow their businesses for more than 25 years. Our technology connects property professionals in Europe, the Middle East, Australia, and New Zealand with buyers, sellers, tenants and landlords to power the relationships that change lives.

In the United Kingdom and Ireland, Reapit’s market-leading technology product suite provides estate and lettings agents with powerful tools covering sales, lettings, property management, block management, client accounts and analytics, underpinned by a robust, security infrastructure.

What you’ll be doing

Reporting to the Technical Operations Director and working with the CISO, you'll be involved in:

• Working with global vendors, internal technology, business, and project teams to deliver our global Security Hardening program.
• Managing a portfolio of projects within a larger technical programme designed to enhance the Security Posture of the business.

Key Responsibilities

• Project Planning and Execution: Plan technical projects, manage timelines, and work with Engineering and technology teams to define use cases and acceptance criteria. Facilitate agile planning sessions with technical teams to ensure deliverables are agreed upon, acceptance criteria are accurately documented, and priorities are clear.
• System Delivery and Change Management: Ensure new systems are delivered with appropriate documentation and change management practices. Manage project delivery within agreed time, scope, and cost parameters.
• Engineering team and Stakeholder Engagement: Analyse business processes, manage end-user and stakeholder expectations, and engage in change management activities.
• End-to-End Project Management: Lead and execute Security initiatives for cloud and on-premises environments, managing project scope, resources, budgets, and timelines to deliver successful outcomes.
• As-Is and To-Be Documentation: Conduct comprehensive analysis of current ('as-is') processes and define future ('to-be') states, creating clear, detailed documentation to support informed decision-making.
• Stakeholder Engagement: Collaborate with key stakeholders, including Engineering, product, Security and IT teams to ensure alignment on objectives, roles, and responsibilities.
• Project Planning and Scheduling: Develop and maintain detailed project plans, schedules, and milestones, using project management tools to track progress and address any risks or issues.
• Change Impact Assessment: Analyse the impact of proposed changes on existing sales processes, workflows, and team dynamics, and recommend strategies to minimise disruption.
• Communication: Develop and implement communication plans to keep stakeholders informed and engaged.
• Risk Management and Mitigation: Identify project risks and potential challenges proactively, creating mitigation plans and keeping stakeholders updated on project status and roadblocks.

Who we're looking for

At Reapit, we prioritise hiring individuals who share our values and possess the right attitudes and behaviours for success. Whilst some of the listed requirements may be important, don’t worry if you don’t meet all of them, we’d still like to hear from you.

• Experience leading large-scale global security programmes.
• Experience working with security vendors and the ability to discuss technical security aspects of the project confidently.
• 3-5 years of experience in technical project management or product management roles.
• Strong understanding of agile methodologies and software development lifecycle.
• Excellent communication and interpersonal skills, with the ability to effectively communicate with technical and non-technical stakeholders.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.

What your impact and success looks like

As a Technical Project Manager, we expect your success and impact in the early stages of your career with us to look something like this:

• Within 1 month: Gain familiarity with the organisation's systems, infrastructure, software platforms, and integration tools. Gain a thorough understanding of ongoing projects, including objectives, timelines, deliverables, and resource allocations. Review project documentation, including scope statements, work breakdown structures, and project plans. Engage with vendors and internal teams begin scheduling time for Security review and remediation work. Coordinate with team members to assign tasks, set deadlines, and monitor progress. Develop detailed project plans, outlining tasks, dependencies, and resource requirements.
• Within 3 months: Deliver on some quick wins. Ensure adherence to project timelines and budgets. Conduct a comprehensive risk assessment for ongoing projects, identifying potential risks and developing mitigation strategies. Establish regular communication channels with stakeholders, including status updates, progress reports, and issue resolutions. Facilitate project meetings, ensuring productive discussions and decision-making. Ensure project is on target to meet completion deadline.
• Within 6 months: Deliver key programme milestones, showing attention to detail and adherence to scope, cost and time parameters. Reviewed project processes and workflows to identify opportunities for optimization and efficiency improvement. Implemented best practices and lessons learned from previous projects. Fostered a culture of collaboration, innovation, and continuous learning within the project team. Solicited feedback from internal clients on project performance and satisfaction levels. Addressed any concerns or issues raised by internal clients and stakeholders and take proactive measures to enhance client satisfaction.

What’s in it for you?

We operate a Flexible Working Policy and we would like for you to work from our X office, X days a week. We’re offering the chance to really make a difference here at Reapit and the opportunity for personal growth is very real. You’ll feel part of a special team. You can expect a highly competitive salary and some great benefits, including:

• 5.5% employer pension contribution
• 20 days annual leave (plus a day for your birthday) increasing by a day for every year worked (capped at 24 days)
• Business permitting, we’re closed over Christmas, to give you time back to your friends and family
• Formal and in-house training for your L&D plus access to Go1 – the world’s largest online learning library
• Health benefits including Gym Flex, annual flu vaccinations and many others
• Season ticket loan
• Regular local and companywide social events including Tucker Thursday - mouth-watering cuisine delivered straight to the office doors once a month!
• Opportunity to participate in retail benefits and savings via our Benefits partner, Benni!

Don't tick all the boxes? Neither do we

We care about our industry and want it to become a more inclusive and diverse place to work. So, we’re driven by hiring not only by experience and relevance for the role but by sharing our values and the right attitudes and behaviours for success. We are committed to Equal Employment Opportunity through attracting and retaining a complementary team of employees and building an inclusive environment for all. We feel we have an empowering environment where everyone is supported and respected, and we want you to feel this too. We welcome new ideas, thinking and approaches, whilst listening to all our employees.