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- Tasks: Manage academic timetables and coordinate room bookings across departments.
- Company: Join a well-established higher education institution in Oxfordshire.
- Benefits: Enjoy a hybrid working pattern with competitive pay based on experience.
- Why this job: Be part of a crucial transition, enhancing academic delivery and making a real impact.
- Qualifications: Experience in UK higher education timetabling and strong communication skills required.
- Other info: This is an interim role for 3 months, starting ASAP.
Interim Timetabling Manager – Higher Education
Location: Oxfordshire (2-3 days on-site per week)
Contract Length: 3 months
Start Date: ASAP
Working Pattern: Hybrid (2-3 days on-site, remainder remote)
Rate: Competitive (dependent on experience)
Overview:
We are currently seeking an experienced Timetabling Manager to join a well-established institution on an interim basis. This is a key role supporting the delivery of high-quality academic timetables and ensuring smooth coordination across departments during a period of transition.
Key Responsibilities:
Lead the production and maintenance of academic timetables across departments
Manage room bookings and scheduling for teaching and non-teaching activities
Liaise with academic and professional services staff to resolve clashes and optimise space usage
Support data quality improvements and ensure timetabling aligns with institutional policies
Provide guidance and support to timetabling staff and stakeholders
Contribute to process reviews and system improvements
Essential Skills & Experience:
Proven experience in academic timetabling within a UK higher education setting
Strong working knowledge of timetabling systems (e.g. Scientia, Syllabus Plus, CELCAT, CMIS)
Excellent stakeholder engagement and communication skills
Ability to manage competing priorities and deliver to tight deadlines
Experience with space management and utilisation reporting is desirable
Bow Akers – Real Staffing
Please click here to find out more about our Key Information Documents. Please note that the documents provided contain generic information. If we are successful in finding you an assignment, you will receive a Key Information Document which will be specific to the vendor set-up you have chosen and your placement.
To find out more about Real, please visit
Real Staffing, a trading division of SThree Partnership LLP is acting as an Employment Business in relation to this vacancy | Registered office | 8 Bishopsgate, London, EC2N 4BQ, United Kingdom | Partnership Number | OC387148 England and Wales
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Timetabling Manager employer: Real Staffing
Contact Detail:
Real Staffing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Timetabling Manager
✨Tip Number 1
Familiarise yourself with the specific timetabling systems mentioned in the job description, such as Scientia or Syllabus Plus. Having hands-on experience or even a basic understanding of these tools can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the higher education sector, especially those who have worked in timetabling roles. Engaging in conversations can provide insights into the challenges faced and how to effectively address them in your role.
✨Tip Number 3
Prepare to discuss your experience with stakeholder engagement during interviews. Highlight specific examples where you've successfully resolved scheduling conflicts or improved communication between departments.
✨Tip Number 4
Stay updated on current trends in academic timetabling and space management. Being knowledgeable about recent developments can demonstrate your commitment to continuous improvement and innovation in the field.
We think you need these skills to ace Timetabling Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in academic timetabling, particularly within a UK higher education setting. Emphasise your familiarity with timetabling systems like Scientia or Syllabus Plus.
Craft a Compelling Cover Letter: In your cover letter, explain why you are the ideal candidate for the Timetabling Manager role. Mention specific examples of how you've successfully managed timetables and resolved scheduling conflicts in the past.
Highlight Relevant Skills: Clearly outline your stakeholder engagement and communication skills in your application. Provide examples of how you've collaborated with academic and professional services staff to optimise space usage.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Real Staffing
✨Showcase Your Timetabling Experience
Be prepared to discuss your previous experience in academic timetabling, particularly within a UK higher education setting. Highlight specific systems you've worked with, such as Scientia or Syllabus Plus, and any challenges you've overcome.
✨Demonstrate Stakeholder Engagement Skills
Since the role involves liaising with various departments, be ready to provide examples of how you've effectively communicated and collaborated with stakeholders in the past. This will show your ability to manage relationships and resolve conflicts.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills, especially regarding scheduling clashes or space optimisation. Think of scenarios where you had to make quick decisions and how you approached those situations.
✨Discuss Process Improvements
The role requires contributing to process reviews and system improvements. Be ready to talk about any initiatives you've led or participated in that enhanced timetabling efficiency or data quality in your previous roles.
