Float Legal Secretary

We are looking for a Float Legal Secretary to provide support across multiple practice areas in the Wimborne office.

Benefits

• Free or subsidised parking available to all
• Enhanced maternity pay for qualifying staff
• Performance related bonus for qualifying staff
• Recruitment incentive of £2,500 or £500
• Support for professional training – including some funding and time off for study where applicable
• Mobile phones for qualifying staff
• Discounted legal fees

Core values – what we look for in all staff:

• Someone who is IT literate and confident in learning new processes
• Has consistently friendly, approachable conduct
• Co-operates with colleagues from all teams
• Enjoys working as part of a team, helping and supporting others
• Has the ability to work calmly, even under pressure
• Takes personal pride in their work and responsibility for issues

Essential qualities

• An understanding and interest in IT and technology
• Minimum GCSE level qualifications, including Maths and English
• Excellent organisational skills
• Fast accurate typing
• Ability to convey information accurately and articulately, both verbally and in writing
• First class communication skills and the ability to communicate effectively at all levels
• Focuses on detail, methodical, organised, systematic
• Ability to prioritise workload and deal with interruptions
• Returns client calls and maintains appropriate client contact for excellent customer service

Desirable talents

• Case management experience
• Digital dictation experience
• Ability to adapt and respond to changes
• Show initiative
• Generate new ideas, thinks of original solutions

Tasks and Responsibilities of Float Legal Secretary

Main purposes of role: To provide administrative and support services to the Fee Earners within the Wimborne office.

Main Tasks and Responsibilities of a Float Legal Secretary (not an exhaustive list)

• Acting as the first point of contact for the department with people from inside and outside the firm.
• Screening telephone calls, enquiries and requests, and handling them when appropriate
• Monitoring voicemails and taking any telephone messages in the Fee Earners’ absence
• Organising and maintaining diaries and making appointments.
• Dealing with Free Consultation enquiries, collecting information and arranging appointments
• As a Float Legal Secretary you will deal with correspondence and writing letters on behalf of the Fee Earners.
• Organising and prepping Fee Earners for any meetings and providing refreshments where required.
• Dealing with incoming emails, faxes and post, and recording these on Visual Files.
• Producing any documents, reports, correspondence etc as required, dictated or otherwise.
• Producing invoices and reporting billed figures to the Fee Earners.
• Ensuring client files are kept up to date with proper use of the Case Management System.
• Assistance / cover for other secretaries, as required.
• Assistance / cover for the reception desk, as required.
• Occasional support on miscellaneous projects or for other senior staff if time permits.
• Any other reasonable requests made by other members of the Firm to undertake duties from time to time which may not appear in this job description.

Real Recruitment Solutions is committed to a policy of equal opportunities across all areas of our business and at all stages in the selection process. Acting in accordance with the Equality Act 2010 and guidelines given by the REC, we treat everyone equally irrespective of sex, sexual orientation, gender reassignment, marital status, age, disability, race, ethnic or national origin, religion, political beliefs or membership or non-membership of a Trade Union.

From advertising vacancies, conducting candidate searches, selecting CVs, discussing vacancies and submitting details to clients through to interview preparation and at offer stage, Real Recruitment Solutions ensure that each candidate is assessed only in accordance with their merits, qualifications and ability to perform the relevant duties required by the particular vacancy.

Real Recruitment Solutions place an obligation upon all staff to respect and act in accordance with this policy and consistently review regulations as laid out by the REC to ensure our policy is updated and relevant across all aspects of recruitment in order to avoid unlawful or undesirable discrimination.