At a Glance
- Tasks: Manage schedules and rotas to support individuals with learning disabilities and autism.
- Company: Join Real Life Options, a charity dedicated to making a difference.
- Benefits: Competitive pay, flexible hours, training opportunities, and 28 days holiday.
- Other info: Join a supportive team that values respect, honesty, and excellence.
- Why this job: Make a real impact in people's lives while developing your career.
- Qualifications: Experience in rota management and IT skills preferred, but training provided.
The predicted salary is between 12.71 - 12.71 £ per hour.
Scheduling Assistant 39 Hours per week £12.71 per hour.
Covering Newcastle and Durham.
The role will be based in the Newcastle Registered office.
Real Life Options is a registered charity, come and work for Real Life Options and you'll start your day knowing that you're making a difference by supporting greater independence and creating more opportunities for people with learning disabilities, autism and behaviours that may challenge.
You'll have a rewarding role working with a great team of people and the chance to make a real difference to other people's lives.
We will support you along your career path to learn, develop and grow.
We deliver creative, dynamic and person-centred services providing a range of individualised support to people living in supported living properties and shared accommodation with their own tenancies.
Reporting to the Registered Locality Manager, based in our Newcastle Office, you will be responsible for:
- Producing and maintaining an accurate
and up to date employee and people we support rota that takes into consideration people we support commissioned care and support, ensuring all staff receive their contractual hours. - Using the rota system to prepare weekly schedules, ensuring efficient allocation of resource whilst matching support workers to people we support.
Making sure that the schedule is prepared in line assessed needs and commissioned hours.
- Responsive and effective monitoring of employee leave such as sickness absence, annual leave, maternity/paternity leave ensuring the people we support hours are covered with minimal disruption to their lives.
- Communicating rotas to people we support and staff in advance, for example rotas should be issued on the 20th of the month which is inclusive of the remainder of the month and the entire following month.
Any changes must be communicated in advance to the people we support and staff.
- Maintain and update personal details on a database with relevant information
including contact details, and staffing locations. - Ensure changes or adjustments are communicated to people we support, staff and managers as soon as reasonably possible.
- Book, plan and coordinate employee training in line with the organisations policies and procedures, ensuring that all training is booked, allocated on the rota and systems are up to date.
- Identify areas for recruitment and assist with support worker interviews.
- Maintain and develop positive and beneficial relationships with management teams and staff across the locality.
- Liaise with the HR Department to ensure that new starters, leavers and contract changes are processed in a timely manner and entered onto internal systems.
- Ensure that timesheets are completed correctly and in line with internal systems recording annual leave, absences and any extra hours worked.
- Ensure staff rotas have team meetings, supervisions and appraisal meetings in line with policy and procedure.
- Arrange
flexible cover for colleagues in the event of holidays, sickness and emergencies.
Previous rota management and IT/Systems experience is desirable for this position, although full training will be provided.
An enhanced DBS is required for this role.
Real Life Options offers flexible employment opportunities.
Benefits
- Accredited training giving you the knowledge and skills to excel in your role.
- Access to additional qualifications such as NVQ level 2 and NVQ level 3 in Health and Social Care.
- A minimum of 28-days paid holiday a year, including bank holidays (pro-rata for part time staff).
- An employer contributory pension scheme which you opt in or opt out of.
- A free Employee Assistance Programme (including a medical helpline, telephone and face-to-face counselling, debt, financial and legal information)
- Refer a Friend Incentive £250 Bonus (terms and conditions apply).
- A financial wellbeing scheme.
- A reward gateway with access to discounted goods and services.
- Recognition Initiatives.
- Cycle to Work Scheme
- Values and Behaviours
We are keen to recruit someone with the right values and behaviours who can help us to ensure our workplace values are at the heart of everything we do these are: Respect - Honesty - Responsibility - Excellence
Skills
If you can circle 6 or more of the skills below, then you could be the person we are looking for:
- Honest
- Good Communicator
- Strong Values
- Flexible
- Passionate
- Self Motivated
- Reliable
- Caring
- Inclusive
- #J-18808-Ljbffr
Scheduling Assistant employer: Real Life Options
Real Life Options is an exceptional employer dedicated to making a meaningful impact in the lives of individuals with learning disabilities and autism. Located in Newcastle, our supportive work culture fosters personal and professional growth, offering accredited training and opportunities for further qualifications. With a strong emphasis on employee well-being, we provide generous benefits including a minimum of 28 days paid holiday, a contributory pension scheme, and a range of recognition initiatives, ensuring that you feel valued and empowered in your role as a Scheduling Assistant.
StudySmarter Expert Advice🤫
We think this is how you could land Scheduling Assistant
✨Dive into Local Community Groups
Social work thrives on community connections, so get involved in local groups or forums specific to your interests. Whether it’s volunteering at local shelters or joining community action boards, these are great ways to boost your visibility and make direct contacts that could lead to opportunities like the one at Real Life Options.
✨Attend Social Work Events and Workshops
Keep an eye out for workshops, seminars, or conferences in social work. These events are fantastic for meeting professionals in the field, learning about emerging trends, and spotting job openings. Plus, you might just bump into someone from Real Life Options!
✨Showcase Your Passion and Expertise
Use platforms like Instagram or LinkedIn to share your journey and insights into the social work sector. Whether it’s writing about your experiences or sharing relevant articles, this helps to establish you as an engaged professional. Potential employers, like Real Life Options, will notice your enthusiasm!
✨Leverage Your Network
Don’t hesitate to reach out to professors, mentors, or even past colleagues who are in social work. They might have inside knowledge about openings at Real Life Options or be able to connect you with someone who’s hiring. Networking is key, especially in a full-time role where relationships matter.
We think you need these skills to ace Scheduling Assistant
Some tips for your application 🫡
Show Your Passion for Social Work:In your cover letter, let us see your passion for social work shine through! Talk about the experiences that made you want to pursue this career—whether it’s volunteering, personal experiences, or academic projects. We want to know why this field matters to you.
Emphasise Relevant Qualifications:Make sure your CV highlights any relevant qualifications, like degrees in social work or certifications like a DBS check. If you've done any workshops or training, don’t forget to include those as well. We're keen to see your commitment to your professional development!
Detail Your Experience with Clients:Since this is a hands-on field, detailing any direct experience you have with clients is crucial. Whether it's internships, volunteer roles, or previous jobs, highlight those experiences in your CV to show us you've got the practical skills necessary for the job!
Tailor Your Application to Real Life Options:Before hitting send, make sure to tailor your application specifically to Real Life Options! Research our mission and values, and refer to them in your cover letter. This shows us that you understand our work and are genuinely interested in being a part of our team!
How to prepare for a job interview at Real Life Options
✨Understanding the Role of Empathy
In social work, understanding and demonstrating empathy is key. Be prepared to share personal experiences or scenarios where you effectively showed compassion and support. This helps show that you genuinely care about the well-being of others, which is crucial in social work.
✨Demonstrating Knowledge of Frameworks
Familiarise yourself with the frameworks and models used in social work, such as the Strengths-Based Approach or the Ecological Perspective. Be ready to discuss how these frameworks apply to your work, especially if you can tie them into real-world examples or case studies you've encountered.
✨Showcasing Your Multi-Disciplinary Skills
In a full-time social work role, you'll often collaborate with healthcare professionals, educators, and law enforcement. Be prepared to describe your teamwork experiences and how you've effectively communicated with other disciplines to achieve the best outcomes for clients.
✨Preparing for Scenario-Based Questions
Expect questions that put you in hypothetical social work situations, such as dealing with a crisis or managing a complex case. Think through your thought process for these scenarios beforehand, considering how you'd assess the situation and what steps you'd take, as this demonstrates your critical thinking and problem-solving abilities.
