Events Assistant - Pharmaceutical (London Area)

We can consider candidates based in London, Manchester and Edinburgh who are willing to work a hybrid role. It’s not every day we have a chance to make the world a healthier place—but here, it’s our way of life. Real Chemistry is a global health innovation company that has carved out its space at the intersection between healthcare, marketing and communications, tech, and the people at the heart of it all. We work together with brave health and wellness companies to create and inspire healthier, happier, and longer lives.

Real Chemistry is looking for an Events Assistant to join our growing meetings and events team within the Medical Education sector! The Events Assistant will participate in end to end meetings and event management support for our cross-functional account teams in the Global Medical Education team. The role includes overseeing and monitoring faculty and delegate management processes, including contracting, invitations, and calendar management. Another key part of the role is supporting logistical elements of meeting and event organisation, such as venue searching and liaison and management of third party vendors.

Who’ll Love This Job:

• You are passionate about organising and running meetings and events, and seeking a role in a fast-paced industry.
• You have a driven personality with excellent attention to detail.

What You’ll Do:

• End to end meeting and event management for cross-functional account teams in the running of client in-person and virtual projects.
• Advise on processes, best practice, and own clear responsibilities for each meeting or event, communicating updates and progress regularly.
• Oversee and monitor faculty and delegate management processes, to include contracting, invitations, calendar management.
• Work with 3rd Party suppliers (i.e., production, travel and venue finding companies) as necessary.
• Develop and maintain project timelines.
• Travel to events when required for onsite management.
• Have an awareness of finance processes; event budgets, approval of 3rd party invoices against purchase orders and reconciling expenses.
• Support the account team in building sections of/review scopes of work to ensure all events and logistical elements have been considered and are scoped and included accurately.
• Ensure accuracy on all third-party platforms.
• Build relationships with key suppliers to enhance client experience.
• Take personal accountability for maintaining high ethical standards and compliance.
• Ensure all necessary training is complete to comply with regulations.
• Identify and understand industry trends to enhance client service delivery.
• Aware of/learn regulatory requirements and restrictions on venues, engagements, and hospitality in line with industry requirements.

What You Should Have:

• Keen interest in event / congress management.
• Experience of the pharmaceutical industry a plus, but not essential.
• Understanding of budgeting and cost management, and ability to manage third party vendors, brief, liaise and manage costs.
• Driven personality with excellent attention to detail, ability to work alone and within a team.
• Proactive and reactive; thrives being part of a fast-paced environment.
• Exceptional client services skills - Must be able to take and interrogate a brief and clear and concise written and oral communication skills.
• Meticulous organisation and prioritisation skills, ability to juggle multiple projects/events in parallel.
• Collaborative teamwork and stakeholder engagement style.
• Ability to travel to onsite events internationally.

Real Chemistry offers a comprehensive benefit program and perks, including a primary office location near Moorgate, 25 days holiday, private medical insurance, dental insurance, and pension contributions. Other perks include health and wellness reimbursements, happy hours, and free healthy snacks to keep you running all day long.