At a Glance
- Tasks: Ensure the New York office runs smoothly and safely while enhancing client and staff experiences.
- Company: Join Real Chemistry, a global agency transforming healthcare communications with innovation.
- Benefits: Enjoy generous holidays, health plans, and learning resources in a supportive environment.
- Other info: Flexible hybrid work model with opportunities for growth and collaboration.
- Why this job: Be a key player in creating a vibrant office culture and making a real impact.
- Qualifications: Strong leadership skills and experience in office management are essential.
The predicted salary is between 60000 - 70000 £ per year.
Overview
At Real Chemistry, making the world a healthier place isn’t just an aspiration—it’s our everyday reality. Our blend of deep scientific expertise, human-centered creativity, and AI-driven insights fosters an environment where innovation thrives and our people are impact-obsessed. We are a global agency providing a full suite of services across healthcare communications and marketing to clients in the pharmaceutical and biotech industries. Our #LifeatRealChem culture centers on people, collaboration, and excellence for both clients and colleagues.
We are seeking a dynamic and highly organized Office Manager to ensure the New York office operates smoothly and efficiently, providing a safe and pristine environment for clients, staff, executives, and VIP visitors. This role serves as a central point of contact for team members, vendors, and building management, fostering a welcoming and professional atmosphere.
Responsibilities
- Leadership and Safety: Maintain a clean and safe environment; implement and uphold office policies, health and safety procedures; ensure regulatory compliance; conduct regular inspections; manage emergency preparedness plans.
- Client and Staff Concierge: Act as the primary liaison for all visitors; coordinate and manage concierge services to enhance the experience of clients, staff, executives, and VIP guests.
- Organizational Excellence: Oversee routine maintenance, repairs, and renovations; manage space allocation, furniture, and equipment placement for an efficient and aesthetically pleasing office.
- Vendor Coordination: Partner with Procurement to coordinate vendor engagements for cleaning, maintenance, and other facility needs; ensure timely and quality service delivery.
- Cultural Leadership: Serve as the Culture Club lead, organizing and coordinating office events and activities that foster a positive work environment.
- Financial Management: Manage the office budget; prepare and maintain expense reports and financial records.
- Support and Adaptability: Support special projects and ad-hoc assignments in a fast-paced environment.
Qualifications
- Strong leadership and organizational skills with a focus on a safe, clean, and client-focused office environment.
- Experience in office or facilities management with knowledge of health and safety procedures.
- Excellent communication and collaboration abilities; ability to foster internal relationships.
- Proficiency in Microsoft Office Suite.
- Ability to work independently under tight deadlines in a dynamic and evolving workplace.
Pay Range
$70,000 - $80,000 USD
Benefits
Real Chemistry offers a comprehensive benefits program and perks tailored to your region, including generous holidays and paid time off, options for private medical, dental, and vision plans, and access to learning resources. Global offices also provide snacks and wellness support where available.
Real Hybrid / Real HART
We support a blend of in-office and remote work. For employees within an hour of a Real Chemistry office, in-office attendance is expected two days per week at a Real Chemistry office or on-site with clients. We are actively opening new locations; where applicable, the Real HART policy applies. Outside core offices, teams work remotely but meet quarterly to collaborate and learn, following the Real Hybrid and Regional Teams approach.
Equal Opportunity
Real Chemistry is an Equal Opportunity employer. We strive to build and sustain an inclusive and equitable work environment where employees feel empowered to bring their lived experiences and expertise to the team. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnicity or national origin, age, disability, genetic information, marital status, or any other characteristic protected by law. Reasonable accommodations are available during the interview process.
Notice
Notice: Real Chemistry and its affiliates’ names are sometimes misused by scammers. Do not share personal or financial information or make payments to unverified sources claiming to be connected to Real Chemistry. We are working to stop unauthorized activities and protect our community. Learn more on our official site.
Office Manager Water Street - New York employer: Real Chemistry, Inc.
At Real Chemistry, we pride ourselves on fostering a vibrant and inclusive work culture that prioritises collaboration and innovation. As an Office Manager in our New York location, you will enjoy a supportive environment with ample opportunities for professional growth, comprehensive benefits including generous paid time off, and a commitment to employee well-being through wellness initiatives. Join us in making a meaningful impact in the healthcare sector while working in a dynamic and engaging office atmosphere.
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