Talent Acquisition Coordinator New London - UK

At Real Chemistry, making the world a healthier place isn’t just an aspiration—it’s our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human‑centred creativity, and AI‑driven insights, fostering a unique environment where innovation thrives and our people are impact‑obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries.

Our #LifeatRealChem culture is rooted in our people—we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you’re a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities.

Job Summary: This role will partner with and support the Talent Acquisition recruiting team with candidate sourcing and scheduling. A critical function of the role will be managing the scheduling of candidates with various business leaders in a challenging and complex environment. This role will also be called upon to review candidates, conduct phone screenings, and proactively source candidates. With guidance from TA leadership, this role will support talent acquisition for our global team with an emphasis on assigned functional areas as needed.

Responsibilities:

• Proactively source candidates through various channels: internal movement, university relations, candidate pipelines, networking, internet job postings, employee referrals, external partners and other creative sourcing venues.
• Screen, assess and present candidates to TA Leader and hiring manager to move forward with the interview and selection process.
• Assist in special projects as needed.
• Ensure business trackers are kept up to date and are aligned with the live status of open requisitions.
• Candidate management; provide continuity for each candidate, hosting them through the process, and ensuring follow‑up and feedback.
• Work with the hiring manager and Talent Acquisition to craft interview schedules to minimize the number of interviews for the candidate.
• Schedule interviews—anticipating changes in interviewers’ availability and making alternative plans in advance.
• Send reminders to keep everyone informed.
• Post jobs and keep the Applicant Tracking System totally up to date with referrals, CVs, feedback and notes.
• Review CVs in the Applicant Tracking System and screen candidates when appropriate.
• Gather and post interview feedback in the Applicant Tracking System.
• Track response time, making sure the process keeps moving for each candidate.
• Take notes in meetings and ensure follow through.

This position is a perfect fit for you if:

• Our Company values – Best Together, Impact‑Obsessed, Excellence Expected, Evolve Always and Accountability with an “I” – really speak to you.
• You are adaptable, resilient, and OK with adjusting your scope, responsibilities, and focus as we grow.
• You are proactive, driven, and resourceful with strong prioritization skills and a desire to dive into the data.
• You are a highly organized self‑starter, able to work independently and under tight deadlines.

Required Skills & Experience:

• Previous experience with scheduling or diary management.
• Some experience in talent acquisition including candidate sourcing, attraction, selection and assessment methods.
• Strong computer skills with Word, Excel, PowerPoint, and Outlook and familiarity with ATS systems, Zoom and Teams.
• Sympathetic, mature, and professional communication with all levels of management.
• Able to balance working independently as well as in a collaborative team environment in a fast‑paced energetic culture.
• Demonstrated ability to build and provide reliance and trust.
• Exceptional organisational skills, follow‑through and attention to detail.
• Proven ability to manage multiple tasks/projects effectively.
• Deadline and results driven within team environment.
• Must demonstrate exceptional judgement, discretion and professional courtesy.

Real Chemistry is proud to be Great Place to Work® certified; check out what our people shared about our culture and workplace on our Great Places to Work Profile.

We believe we can do our best when feeling our best, which is why we’ve put together a benefits program designed to give you the support you and your family need at every stage of life. Real Chemistry offers a comprehensive benefit program and perks, tailored to your region. Globally, this includes offices in our key markets with free snacks to keep you running all day long, generous holiday and paid time off, options for private medical, dental, and vision plans, and support in saving for the future. Other perks include mental wellness coaching and support and access to more than 13,000 online classes with LinkedIn Learning.

Real Chemistry believes we are best together – and our workplace strategy fosters connection and collaboration in person – but also supports flexibility for our people. Real Chemistry is an Equal Opportunity employer. We continually strive to build and sustain an inclusive and equitable work environment where our employees feel empowered to leverage all they bring from their personal lived experience and professional expertise, to make our team the best in the industry.