Executive Assistant New London - UK

At Real Chemistry, making the world a healthier place isn’t just an aspiration—it’s our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human‑centred creativity, and AI‑driven insights, fostering a unique environment where innovation thrives and our people are impact‑obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries. Our #LifeatRealChem culture is rooted in our people—we believe we are best together and are committed to excellence for both our clients and colleagues.

Job Summary

Real Chemistry is looking for an Executive Assistant to join our team, providing high‑impact support to five of our senior business leaders and helping keep our fast‑paced, high‑performing organisation running smoothly.

What you’ll do:

• Daily, weekly, monthly, and quarterly calendar maintenance, management, and communication for the Executive Leadership Team (ELT).
• Schedule and set up meetings for internal teams, clients, and events.
• Set up conference calls and videoconference events.
• Prepare and distribute documents.
• Handle all travel arrangements, itineraries, accommodations, and transportation.
• Manage and track phone calls and correspondence to and from executives.
• Maintain Microsoft Outlook contacts.
• Submit and track expense reports; reconcile credit card charges.
• Conduct research and obtain requested information for the executives from staff and external parties.
• Keep files and archives organised online and offline.
• Produce Word documents and PowerPoint presentations; provide new‑business pitch support.
• Serve as point of contact for specific clients, including coordination of calls and tasks.
• Work closely with the Talent Acquisition Team to schedule candidate interviews.
• Collaborate with the administrative team to ensure seamless and efficient support across the company.
• Assist with personal travel arrangements and appointments.
• Support front‑office reception as needed.
• Other duties as assigned.

This position is a perfect fit for you if:

• Our company values – Best Together, Impact‑Obsessed, Excellence Expected, Evolve Always – really speak to you.
• You are adaptable, resilient, and OK with adjusting your scope, responsibilities, and focus as we grow.
• You are proactive, driven, and resourceful with strong prioritisation skills and a desire to dive into the data.
• You are a highly organised self‑starter, able to work independently and under tight deadlines.

What you should have:

• BS or associate’s degree in business management or related field (preferred but not required).
• Executive administrative experience supporting top level executives.
• Professional presence and appearance.
• Resourceful and intuitive problem‑solver with proactive solutions and strategies.
• Ability to recognise and appropriately handle highly sensitive and confidential materials.
• Sense of urgency and client‑service orientation.
• Understanding and support of Real Chemistry’s goals, strategies, vision, and culture.
• Good judgement in setting priorities for independent work and in scheduling and supporting executives.
• Effective teamwork with the administrative team.
• Meticulous attention to detail, flawless organisation and multi‑tasking, producing high‑quality work.
• Excellent writing and editing skills; articulate oral communication skills, in person and on the phone.
• Strong work ethic and sound judgement; calm, pleasant demeanour, even under pressure, and an eagerness to learn.
• High proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and internet research.

Real Chemistry is proud to be Great Places to Work® certified. We believe we can do our best when feeling our best, which is why we’ve put together a benefits program designed to give you the support you and your family need at every stage of life. Real Chemistry offers a comprehensive benefit program and perks, tailored to your region. Globally, this includes offices in our key markets with free snacks to keep you running all day long, generous holiday and paid time off, options for private medical, dental, and vision plans, and support in saving for the future. Other perks include mental wellness coaching and support, and access to more than 13,000 online classes with LinkedIn Learning.

Working with Real HART: Since the pandemic, we have adapted to how our people told us they want to work. We have office locations in cities in the US, UK, and Europe with many employees and clients that serve as hubs where and when they need us. For employees who are within an hour of one of our offices, we expect attendance in the office two days per week, either at a Real Chemistry office or onsite with clients. We are also actively opening new office locations, so if one opens near you, our Real HART policy will apply. We are not looking for attendance for the sake of attendance but believe that the opportunity to coordinate in‑office team meetings, 1:1 meetings with managers, taking advantage of on‑site learning, and connecting with client partners is critical to delivering on our purpose of making healthcare what it should be. Outside of these offices, we have regions where people work remotely but come together quarterly for collaboration, culture and learning opportunities. We call this our Real Hybrid and Regional Teams (Real HART) approach. Real Chemistry believes we are best together – and our workplace strategy fosters connection and collaboration in person – but also supports flexibility for our people.

Equal Employment Opportunity

Real Chemistry is an Equal Opportunity employer. We continually strive to build and sustain an inclusive and equitable work environment where our employees feel empowered to leverage all they bring from their personal lived experience and professional expertise, to make our team the best in the industry. We encourage motivated and qualified applicants to apply without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnic or national origin, age, physical or mental disability, genetic information, marital information, or any other characteristic protected by federal, state, or local employment discrimination laws where Real Chemistry operates.

Should you require accommodations throughout the interview process please let your recruiter know.