At a Glance
- Tasks: Support student representation and democracy activities while maintaining accurate records.
- Company: Join Reading Students’ Union, a dynamic and student-focused organisation.
- Benefits: Enjoy flexible working, 35 days annual leave, and professional development opportunities.
- Other info: Be part of an inclusive team culture on a stunning campus.
- Why this job: Make a real impact on student voices and enhance their university experience.
- Qualifications: Organisational skills, attention to detail, and experience in administrative support required.
The predicted salary is between 26437 - 28000 £ per year.
Location: University of Reading, Whiteknights Campus, Reading, Berkshire
Salary: Pro rata salary £19,174.50 per annum (based on full time equivalent of £23,968.16)
Contract: Permanent
Hours: Part time 28 hours per week (minimum of four days a week)
Location: Office based
Help students make their voices heard and be part of positive change across the University!
About Reading Students’ Union
We are a dynamic, student-focused organisation dedicated to empowering students and enhancing their university experience. Our vision is to be a place for everyone, we inspire and empower students to change the world.
Are you highly organised, detail-oriented and passionate about providing excellent administrative support? Do you enjoy coordinating activities, maintaining accurate records and helping people access the information and support they need?
We're looking for a proactive and organised administrator to support the delivery of our representation, democracy and student voice activity. This role plays a vital part in ensuring our academic representation systems, elections, Student Council, CourseMate and Digital Democracy Hub operate effectively, helping students influence change across the University.
This is an exciting opportunity to contribute to the student experience by ensuring the administrative foundations of student representation are efficient, accurate and impactful.
What You'll Do
- Provide high-quality administrative support across a range of student voice and democratic activities, ensuring information is accurate, processes run smoothly and students receive excellent support.
- Support Student Representation
- Maintain accurate records of student representatives, roles, contact details and terms of office.
- Support the recruitment, appointment and onboarding of student representatives.
- Act as a first point of contact for routine enquiries from representatives and direct more complex issues to the appropriate colleague.
- Coordinate representative communications, training sessions and engagement activities.
- Support representatives to access systems, resources and information needed to succeed in their roles.
- Support Democracy and Elections
- Provide administrative support for Students' Union elections, student votes and democratic processes.
- Process nominations, candidate information and election records accurately and on time.
- Coordinate routine communications for candidates and voters.
- Support election briefings, events and voting activity.
- Maintain accurate records of participation and outcomes.
- Coordinate Student Council Activity
- Organise meetings, agendas, papers and attendance records.
- Maintain accurate records of discussions, decisions and actions.
- Monitor outstanding actions and request updates from relevant colleagues.
- Support the publication of Student Council outcomes and updates.
- Maintain Student Voice Systems
- Keep information within CourseMate and the Digital Democracy Hub accurate, current and accessible.
- Track feedback, actions and outcomes, ensuring students can see the impact of their contributions.
- Support students and representatives with routine system enquiries.
- Monitor published information and highlight missing, delayed or inaccurate content.
- Ensure Excellent Administration and Data Management
- Maintain clear, accurate and organised records across representation and democracy activity.
- Coordinate meetings, bookings, communications and administrative processes.
- Manage routine enquiries through shared inboxes and communication channels.
- Monitor deadlines and follow up outstanding actions and information.
- Produce routine reports and data summaries.
- Handle confidential information in accordance with data protection requirements.
About You
- We're seeking someone who is highly organised, reliable and committed to delivering excellent support services.
- Essential
- Experience providing administrative or coordination support.
- Excellent organisational skills and attention to detail.
- Experience maintaining accurate records and managing information.
- Strong communication skills with the ability to support a wide range of stakeholders.
- Confidence using Microsoft 365 and digital systems.
- The ability to manage multiple priorities and meet deadlines.
- A proactive approach to identifying issues and following up actions.
- A commitment to providing inclusive, student-focused support.
- Desirable
- Experience supporting elections, governance or democratic processes.
- Experience working with students, volunteers or elected representatives.
- Experience within a Students' Union, Higher Education, charity or membership organisation.
- Knowledge of student representation, democracy or the Higher Education sector.
Why Join Us?
- Inclusive and supportive team culture
- Flexible working options
- 35 days’ annual leave including Christmas and Easter closure days
- Professional development opportunities
- Unique working environment in the heart of a vibrant Students’ Union, set on a stunning, green campus.
Ready to make our data-led strategy a reality? Apply today!
Committed to equality, celebrating diversity, and embedding sustainability—building an inclusive workplace and a brighter future for all.
Part-time Representation Administrator in Reading employer: Reading Students' Union
Reading Students' Union's Little Learners Nursery offers a nurturing environment where Early Years Practitioners can thrive, supported by a strong commitment to professional development and a collaborative work culture. With 35 days of holiday and the unique advantage of being located on the picturesque University of Reading Whiteknights Campus, employees enjoy a balanced work-life experience while making a meaningful impact on the lives of young children.
StudySmarter Expert Advice🤫
We think this is how you could land Part-time Representation Administrator in Reading
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Reading Students' Union.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Reading Students' Union looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Part-time Representation Administrator in Reading
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Reading Students' Union, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Reading Students' Union.
How to prepare for a job interview at Reading Students' Union
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Reading Students' Union. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Reading Students' Union. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
