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- Tasks: Coordinate and deliver exciting events and partnerships for students at the University of Reading.
- Company: Join Reading Students’ Union, dedicated to enhancing student experiences.
- Benefits: Competitive salary, full-time role, and opportunities for professional growth.
- Why this job: Make a real impact on student life through engaging events and partnerships.
- Qualifications: Experience in event coordination and strong communication skills required.
- Other info: Dynamic work environment with a focus on collaboration and student satisfaction.
The predicted salary is between 22700 - 26700 ÂŁ per year.
About Reading Students’ Union
Reading Students’ Union (RSU) exists to represent, support, and enhance the experience of students at the University of Reading. Through a combination of representation, activities, and commercial services, RSU reinvests income back into services that directly benefit students. Our commercial operations play a vital role in generating sustainable income while delivering high-quality, student-focused experiences across our venues, events, and services.
Location: University of Reading, Whiteknights Campus, Reading, Berkshire
Salary: Circa ÂŁ26,724.79
Contract: Full Time - Permanent, 37.5 hours per week (annualised). Evening and weekend working required.
Reports to: Business Development Manager
Responsible for: External partners; student staff as required
Closing Date: Monday, 9th February, 2026
Role Purpose
The Events and Partnerships Coordinator is responsible for the coordination, delivery, and administration of events, entertainments, media, and advertising partnerships at Reading Students’ Union. The role supports commercial income and diversification targets by ensuring that events, bookings, and partnerships developed through business development activity are delivered effectively, professionally, and to a high standard, acting as the bridge between commercial opportunity and successful execution.
Key Responsibilities
- Commercial Delivery & Income Support
- Deliver events, entertainments, room bookings, and partnerships in line with agreed commercial plans and income targets.
- Support the conversion of sales enquiries into confirmed bookings and partnerships through effective coordination and follow-up.
- Prepare quotes and proposals for events, room hire, media, and advertising opportunities.
- Liaise closely with the Business Development Manager on pricing, costs, and commercial viability.
- Media, Advertising & Partnerships
- Lead on the delivery and fulfilment of all media and advertising partnerships, including on-site advertising, digital opportunities, sponsorships, and activations.
- Act as the primary operational and administrative contact for advertisers, sponsors, promoters, suppliers, and venue hirers.
- Ensure partnership agreements are delivered in line with agreed terms and timelines.
- Events, Entertainments & Freshers’ Fairs
- Coordinate the delivery of events and entertainments across RSU venues.
- Lead on the commercial coordination and delivery of Freshers’ Fairs, including stallholder bookings, communications, and support.
- Manage room hire, conference, and event bookings from enquiry through to delivery.
- Administration & Coordination
- Maintain accurate and up-to-date records for events, bookings, media partnerships, and advertising agreements.
- Manage venue calendars, room bookings, and event schedules.
- Ensure contracts and booking documentation are completed, approved, and stored appropriately.
- Coordinate with internal teams to support effective delivery.
- Customer & Partner Experience
- Act as a professional, responsive, and organised point of contact for customers and partners.
- Ensure enquiries, changes, and issues are handled promptly and professionally.
- Support the delivery of a consistently high-quality experience.
Person Specification – Events and Partnerships Manager
Essential Experience
- Experience coordinating and delivering events, entertainments, conferences, or room bookings.
- Experience working with external partners such as promoters, advertisers, sponsors, suppliers, or hirers.
- Experience supporting income-generating activity.
Skills & Knowledge
- Excellent administrative and organisational skills.
- Strong IT skills, including booking systems and spreadsheets.
- Understanding of commercial processes, pricing, and invoicing.
- Strong written and verbal communication skills.
Personal Attributes
- Proactive, organised, and solutions-focused.
- Collaborative and delivery-orientated.
- Able to manage multiple priorities and deadlines.
- Values-driven and committed to student experience.
Desirable Experience
- Experience managing media, advertising, or sponsorship partnerships.
- Experience delivering Freshers’ Fairs or large-scale events.
- Experience in students’ unions, hospitality, or events.
- Experience using CRM or booking systems.
Ready to make an impact? Apply today and help us deliver outstanding services and experiences for our student community!
Events and Partnerships Coordinator in Reading employer: Reading Students' Union
Contact Detail:
Reading Students' Union Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events and Partnerships Coordinator in Reading
✨Tip Number 1
Network like a pro! Attend events related to the role you're after, and don't be shy about introducing yourself. We all know that sometimes it's not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Be proactive in reaching out to potential employers. If you see an opportunity at Reading Students’ Union, drop them a message expressing your interest. We love seeing enthusiasm and initiative!
✨Tip Number 3
Prepare for interviews by researching the organisation and its values. We want to see how you can contribute to enhancing the student experience, so think about how your skills align with their mission.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. We’re all about making connections that last!
We think you need these skills to ace Events and Partnerships Coordinator in Reading
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Events and Partnerships Coordinator role. Highlight your experience in coordinating events and working with external partners, as this will show us you understand what we're looking for.
Show Off Your Skills: Don’t hold back on showcasing your organisational and administrative skills. We want to see how you manage multiple priorities and deadlines, so give us examples of how you've done this in past roles.
Be Professional and Personable: Remember, we’re looking for someone who can be a friendly and professional point of contact for our customers and partners. Use a warm tone in your application to reflect this, while still keeping it professional.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, plus you’ll find all the details you need about the role there!
How to prepare for a job interview at Reading Students' Union
✨Know Your Events Inside Out
Make sure you research the types of events and partnerships that Reading Students’ Union typically hosts. Familiarise yourself with their past events, especially Freshers’ Fairs, and think about how you can contribute to their success. This will show your genuine interest and help you stand out.
✨Showcase Your Coordination Skills
Prepare examples from your previous experience where you successfully coordinated events or worked with external partners. Be ready to discuss how you managed logistics, handled challenges, and ensured everything ran smoothly. This will demonstrate your organisational prowess and problem-solving abilities.
✨Understand Commercial Viability
Brush up on basic commercial processes, pricing strategies, and how to support income-generating activities. Be prepared to discuss how you would approach creating quotes and proposals for events. This knowledge will highlight your readiness to contribute to the financial goals of the role.
✨Communicate Like a Pro
Since strong communication skills are essential for this role, practice articulating your thoughts clearly and confidently. Think about how you would handle customer inquiries or partner communications. Showing that you can be a professional and responsive point of contact will make a great impression.
