At a Glance
- Tasks: Provide essential administrative support to the Assistant Superintendent and manage confidential tasks.
- Company: Join the Reading School District, a supportive and inclusive educational environment.
- Benefits: Enjoy a stable 12-month position with opportunities for professional growth.
- Other info: Flexible work environment with a focus on teamwork and effective communication.
- Why this job: Be a key player in shaping educational leadership and making a difference in the community.
- Qualifications: High school diploma required; experience in secretarial or administrative roles preferred.
The predicted salary is between 30000 - 40000 £ per year.
Position Type: RSSSA - Other Director/Administrative Positions
Date Posted: 5/21/2026
Location: Reading School District
Classification: RSSSA Position Range: Range 6 (215)
Reports To: Assistant Superintendent
Position Goal: To serve as administrative support relieving the Superintendent's Office of clerical duties; Performs highly complex, technical, and confidential secretarial and administrative clerical functions in support of the Superintendent's Office.
ESSENTIAL FUNCTIONS
- To serve as office support for the Superintendent's Office, specifically providing support to the Assistant Superintendent, Chief Administrative Officer, and Chief Legal Officer.
- Serves as liaison between the Assistant Superintendent and other members of Cabinet, staff, and the community ensuring timely responses to requests/inquiries.
- Answers telephone in a professional, courteous manner, taking clear and precise messages when necessary and referring calls to other appropriate administrators.
- Coordinates secretarial and clerical activities including conference and travel arrangements, providing operational information and the preparation of correspondence.
- Maintains and coordinates online calendars.
- Ability to maintain a high level of confidentiality.
- Greets visitors for the Superintendent's Office.
- Prepares and maintains all expense reports.
- Independently composes correspondence, memoranda, reports and a variety of other subject matter, which may be sensitive, privileged, and highly confidential.
- Plans, organizes, establishes and maintains a complex data management, storage and retrieval system, which includes both electronic and hardcopy.
- Processes and responds to routine mail and inquiries.
- Conducts research, and operates and troubleshoots new office technologies.
- Works independently on projects.
- Assists in budget planning and expenditure control procedures.
- Assists in the preparation and response to Right to Know and Legal requests within the allotted timeframe.
- Provides support to other confidential secretaries and board secretary as required.
- Performs other duties as assigned by the Assistant Superintendent, Chief Administrative Officer, or Chief Legal Officer.
This job description does not constitute an exhaustive list of responsibilities and management may revise it at any time.
SUPERVISORY RESPONSIBILITIES
none
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
High school graduate or equivalent; Associates Degree in relevant field preferred; Three (3) years of highly responsible secretarial or administrative wide experience. Proficiency and accuracy in dictation and transcribing preferred.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Pennsylvania operator's license.
LANGUAGE SKILLS
Ability to communicate effectively. Ability to compose clear concise sentences and paragraphs. Ability to use correct grammar, sentence structure. Ability to read, write and do simple to complex computations. Ability to apply math concepts. Ability to compute rate, ratio, and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
OTHER SKILLS AND ABILITIES
- Ability to type 70 words per minute.
- Ability to operate a computer and related software not limited to and including Microsoft Office and Google applications.
- Ability to conduct research on the Internet and communicate through email.
- Ability to develop effective working relationships with Board members, staff and the school community.
- Ability to communicate clearly and concisely, both orally and in writing.
- Ability to work in a demanding, service oriented business office environment that requires flexibility and keeping up with the daily workload by completing multiple tasks simultaneously.
- Ability to perform duties with minimal supervision and an awareness of all District regulations/requirements.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm or finger motion many times as in keyboard use/data entry. The employee is occasionally required to stand; walk; bend, twist and stoop. The employee must occasionally lift and/or move up to 15 pounds, such as computerized reports. Specific vision abilities required by this job include close vision and depth perception.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. Position demands meeting deadlines with severe time constraints and the ability to work additional time in order to meet reporting deadlines.
TERMS OF EMPLOYMENT
12-month, exempt position.
EVALUATION
The employee may be formally evaluated annually by the Assistant Superintendent, in accordance with the provisions of the RSSSA agreement and Board Policy. The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the school district administrator designated as immediate supervisor of the position, of any and all reasonable accommodations that will be required.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
The Reading School District is an equal opportunity employment, educational and service organization.
Confidential Executive Secretary to the Asst Superintendent in Reading employer: Reading School District
The Reading School District is an exceptional employer that values its staff by fostering a supportive and collaborative work environment. Employees benefit from opportunities for professional growth, competitive compensation, and a commitment to maintaining a healthy work-life balance. With a focus on community engagement and a culture of respect, working here means being part of a dedicated team that strives to make a meaningful impact in the lives of students and families.
StudySmarter Expert Advice🤫
We think this is how you could land Confidential Executive Secretary to the Asst Superintendent in Reading
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Reading School District. A friendly chat can lead to insider info about the role and even a referral.
✨Tip Number 2
Prepare for the interview by researching the Assistant Superintendent's Office. Know their recent projects and challenges. This shows you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your communication skills. As an Executive Secretary, you'll need to convey information clearly and professionally. Role-play with a friend or record yourself to improve.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, you’ll find all the latest updates and tips to help you land that job.
We think you need these skills to ace Confidential Executive Secretary to the Asst Superintendent in Reading
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Confidential Executive Secretary. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Communication Skills:Since this role involves a lot of correspondence, make sure your writing is clear and concise. We want to see that you can compose professional emails and documents effortlessly, so take your time to proofread before hitting send!
Highlight Your Organisational Skills:This position requires juggling multiple tasks, so be sure to mention any experience you have with managing calendars, coordinating events, or handling confidential information. We love seeing examples of how you've kept things running smoothly in previous roles.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Reading School District
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Confidential Executive Secretary. Familiarise yourself with the essential functions listed in the job description, such as managing calendars, composing correspondence, and maintaining confidentiality. This will help you demonstrate your knowledge and show that you're the right fit for the role.
✨Showcase Your Communication Skills
As this position requires effective communication, be prepared to discuss your experience in handling sensitive information and liaising with various stakeholders. Practice articulating your thoughts clearly and concisely, as this will reflect your ability to compose clear sentences and paragraphs, which is crucial for the role.
✨Demonstrate Your Tech Savviness
Since the job involves using software like Microsoft Office and Google applications, be ready to talk about your proficiency with these tools. You might even want to mention any specific projects where you've used technology to improve efficiency or solve problems, showcasing your ability to adapt to new office technologies.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle multiple tasks under pressure. Think of examples from your past experiences where you've successfully managed tight deadlines or resolved conflicts. This will help you illustrate your reasoning ability and how you apply common sense to carry out instructions effectively.
