Finance Administrator, Clifton, Bristol (part-time & hybrid)
Reactive Recruitment are working with a Bristol (Clifton) based accountancy practice who have been working with clients UK wide since 2013. Due to increased business, they seek a valuable member of their team to join as an Administrator & Client Workflow Coordinator on a part-time basis.
Finance Administrator package & hours:
- Working Monday to Friday 3 hours per day (15 hours per week) during office hours
- Parking permit available if required (although close to The Downs for a short walk/free parking)
- Pension & other excellent benefits/perks
- Great training and career potential with business growth
- Lovely location in Clifton, Bristol
Core Responsibilities:
- Inbox Management – triage client emails, acknowledge receipt, assign to team members, chase responses, and maintain communication logs.
- Deadline Tracking – maintain a live deadline calendar; monitor Companies House, HMRC and internal systems; prompt team members ahead of deadlines.
- Workflow Scheduling – allocate tasks, monitor progress, and ensure the team has clarity on priorities.
- System Maintenance – update XPM, GoCardless, AML records, onboarding forms, client notes, and internal trackers.
- Client Liaison – act as the first point of contact for routine queries; maintain professional, timely communication.
- Document & Data Management – organise client documents, ensure correct filing, maintain Companies House and HMRC records.
- Daily Operational Checks – quick daily review of inbox, deadlines, team workload, and system updates.
Attributes & Skills Needed:
- Proactive mindset – spots issues before they become problems; chases rather than waits.
- Exceptional organisation – able to manage multiple deadlines and keep systems tidy.
- Strong communication – clear, professional, concise communication with clients and team.
- Consistency – daily engagement is essential; reliability is more important than hours.
- Tech competence – comfortable with Xero Practice Manager, HMRC portals, Companies House, and general cloud systems.
- Attention to detail – ensures data accuracy and avoids errors in deadlines or client records.
- Calm under pressure – able to manage workload peaks without losing control.
- Discretion & professionalism – handles sensitive financial information appropriately.
We look forward to receiving your application.
Finance Administrator in Gloucester employer: Reactive Permanent Recruitment
At Reactive Permanent Recruitment, we pride ourselves on being an excellent employer that values teamwork and individual contributions. Our Gloucester location offers a vibrant work culture with a strong focus on employee growth, providing opportunities for professional development and career advancement. With competitive salaries, performance bonuses, and the added benefit of a fully expensed company car, we ensure our employees are well-supported and motivated to achieve their best.
Contact Details:
Reactive Permanent Recruitment Recruitment Team
