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- Tasks: Support founders and partners in a fast-paced VC firm, managing schedules and events.
- Company: Join an impressive VC firm in Covent Garden, supporting tech startups on their journey.
- Benefits: Enjoy hybrid working, a vibrant office environment, and opportunities for team bonding.
- Why this job: Be part of a dynamic team that empowers innovative tech entrepreneurs and fosters a positive culture.
- Qualifications: 5+ years EA experience, tech-savvy, and exceptional organisational skills required.
- Other info: Ideal for those who thrive in a demanding yet fun environment with inspiring leaders.
The predicted salary is between 36000 - 60000 £ per year.
This is a wonderful opportunity for an experienced EA to join an impressive and senior team who are helping fledgling tech founders of tomorrow on their journey to success. This role will be supporting the founder and 2 Partners of this VC firm as they continue to raise capital and invest in exciting new tech start-ups. You will be based in stunning new offices in Covent Garden in a small, intimate and exceptionally impressive team. It is an incredibly fast-paced and ever-changing, hyper-growth environment and therefore we are looking for candidates who have experience in the start-up tech world, venture capital firm or private equity.
The key responsibilities are:
- Executive Support
- Manage complex calendars and scheduling across three Partners
- Coordinate internal and external meetings (in-person and virtual)
- Organise board meetings and interim calls, including materials and logistics
- Book domestic and international travel and build meeting itineraries
- Manage inboxes, flag priorities, and ensure follow-ups happen
- Submit monthly expenses via Dext and coordinate with our Finance team
- Keep files and folders up to date (Drive, Zoom recordings, board packs)
- Maintain and update our CRM with notes, contacts, and activity, etc.
- Office Management
- Take full ownership of the running of HQ in Covent Garden, London.
- Liaise with building management, facilities, and service providers
- Ensure the office is well-stocked, presentable, and welcoming at all times
- Support new hires with desk setup, access, and onboarding
- Host and entertain guests, ensuring a great experience at HQ
- Team & Culture
- Plan and book team lunches, offsites, birthday celebrations, and Christmas events
- Help bring our culture to life by supporting internal initiatives
- Event Support
- Organise events by booking restaurants/venues, sending invites out on behalf of the partners using the CRM and managing RSVPs.
- Liaise with the event venue throughout the planning process
- Managing dietary requirements and guest relations
- Oversee the set-up and smooth running on the day
What we’re looking for:
- Exceptionally organised with strong attention to detail
- Clear and confident communicator (written and verbal)
- Comfortable managing multiple moving parts and knowing what matters most
- Proactive, calm under pressure, and one step ahead at all times
- Acts with urgency and takes initiative to get things done quickly and well
- Strong sense of discretion and judgment when working with sensitive information
- Fluent in Google Workspace (Docs, Sheets, Calendar), Zoom, Slack, and Mac
This is an incredibly special role working with really inspiring, driven, impressive, open and positive entrepreneurs. It is fun but demanding and it will require someone who is bright and quick with high emotional intelligence. A minimum of 5 years EA experience is required and a tech-savvy nature and super attention to detail is key.
EA at amazing VC firm in Covent Garden – Hybrid working employer: Reachwork
Contact Detail:
Reachwork Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA at amazing VC firm in Covent Garden – Hybrid working
✨Tip Number 1
Familiarise yourself with the venture capital landscape and the specific tech sectors that the firm invests in. This knowledge will not only help you understand the environment you'll be working in but also allow you to engage more meaningfully during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock calendar management scenario. Demonstrating how you would handle complex scheduling for multiple partners can set you apart from other candidates.
✨Tip Number 3
Network with current or former employees of the firm or similar VC firms. They can provide insights into the company culture and expectations, which can be invaluable during your interview process.
✨Tip Number 4
Prepare examples of how you've successfully managed high-pressure situations in previous roles. Being able to articulate your experience in fast-paced environments will demonstrate your suitability for this demanding position.
We think you need these skills to ace EA at amazing VC firm in Covent Garden – Hybrid working
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly in fast-paced environments like tech start-ups or venture capital firms. Emphasise your organisational skills and any relevant software proficiencies.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific experiences that demonstrate your ability to manage complex calendars, coordinate meetings, and support a senior team effectively.
Highlight Relevant Skills: In your application, clearly outline your skills in Google Workspace, Zoom, and Slack. Provide examples of how you've used these tools to enhance productivity and communication in previous roles.
Showcase Your Cultural Fit: Convey your enthusiasm for working in a dynamic and inspiring environment. Share examples of how you've contributed to team culture in past positions, such as planning events or supporting team initiatives.
How to prepare for a job interview at Reachwork
✨Showcase Your Organisational Skills
Given the fast-paced environment of a VC firm, it's crucial to demonstrate your exceptional organisational abilities. Prepare examples from your previous roles where you successfully managed complex calendars, coordinated meetings, or handled multiple tasks simultaneously.
✨Communicate Clearly and Confidently
As an EA, clear communication is key. Practice articulating your thoughts and experiences succinctly. Be ready to discuss how you've effectively communicated with various stakeholders in past roles, especially in high-pressure situations.
✨Demonstrate Proactivity and Initiative
The role requires someone who is proactive and can anticipate needs. Share instances where you took the initiative to solve problems or streamline processes without being asked. This will show that you can thrive in a dynamic environment.
✨Highlight Your Tech Savviness
Since the firm operates in the tech sector, it's important to showcase your comfort with technology. Be prepared to discuss your experience with tools like Google Workspace, Zoom, and CRM systems, and how you've used them to enhance efficiency in your previous roles.
